Job Description

 

Job Vacancy: Assistant National Administrator

Solthis NGO

Solthis is an international medical NGO which contributes to the strengthening of health systems to  improve the access to quality care in countries with limited resources and/or with the vulnerable  populations. Solthis is registered and has been operating in Sierra Leone since 2011 where our teams  have been providing comprehensive technical support at both health facility, national and community  levels to improve quality of HIV and TB care.

Assignment

The Assistant Administrator will assist the National Administrator – Administrative & Financial Manager  in her Financial and administrative activities in Sierra Leone

 

Tasks and responsibilities :

1. Accountancy / Cash-Flow Management

Cashbox management using the encoding spread sheet (in & out, follow-up sheet, regular  inventories to be signed by HOM/AFM).

Weekly cash count of petty cash with AFM

Follow-up of advances made for payments and any kind of purchases.

Check all invoices/receipts (quality and the exhaustive information), preparation & encoding  of Disbursement Request to be submitted to AFM, and ensure payments (preparation of  cheque, bank transfer forms)

Assist in the preparation and payment of taxes and contributions to the different

administrations (NRA and NASSIT) after submitting and validations of the documents to the  AFM.

Perform the encoding of petty cash box accounting documents, computerizing on Excel,  Scanning, classification and archiving of all vouchers/invoices/receipts.

Present to the AFM requests of cash according to the forecasted expenditures, withdraw the  cash at the bank

 

2. Administration

Ensure the “admin-log report” presents an updated and accurate view of Solthis

administrative commitments.

Collaborate with the Logistic Assistant and the Administrative and Financial Manager to the  organization of trainings: distribution of DSA and transportation expenses, attendance lists … Assist the AFM in the acquisition and follow up (expire dates) of visas, work permit, resident  permit, driving license…

Work in close collaboration with the Log Assistant to ensure compliance with Solthis  procedures in terms of procurement.

Assist the AFM in drafting of contracts and ensure contractual commitments follow-up  (Insurance, Dwelling, Internet, Maintenance etc…) and inform AFM/HOM of relevant  deadlines

Assist the AFM in filing contractual document for the office.

 

3. Communication and reporting

Participate in collaboration with the AFM of the elaboration of monthly reports  (documents/spreadsheets)

Participate in the elaboration and implementation of tools and procedures.

 

 

Profile : 

Education: Degree in Financial Service or Business Administration or in a relevant discipline (Accounting)

Experience:

At least 2 years’ professional experience in administration, accounting and finance Experience in NGO is an asset

Required skills:

Excellent understanding of office administration practices and Sierra Leone regulation  framework

Excellent knowledge and ability in relevant computer applications (Word, Excel, Outlook) Excellent planning, organizational and problem-solving skills

Excellent communication (written and oral) and reporting skills,

Ability to work in multi-cultural teams

Interest in IT

 

 

Personal characteristics  

Ability to work independently and as part of a team;

well organized, and able to prioritize multiple tasks, while driving results;  Strong organizational skills, Good analytical and problem-solving skills.

 

Conditions:  

Starting date: 1st August 2022. 

Project duration: 1 year – with possibility of extension

Salary & benefits: according to professional experience and grid Solthis + health  Location of work: Post based in Freetown with frequent trip to Bo and Makeni. Submission of applications: Please send your application in English (CV, cover letter, references,  dates of availability) to the Head of Mission:

recruitment.sierra-leone@solthis.org , quoting reference “Assistant Administrator”, by 9th of July  2022.

Solthis reserves the right to close any vacancy before the advertised deadline. Thank you for your  understanding.

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