🇸🇱 Job Vacancies @ Partners in Health – 2 Positions

PIH currently has implementation programs in Haiti, Rwanda, Lesotho, Liberia, Malawi, Peru, Mexico, Russia, Sierra Leone and Navajo Nation. Through our partnership with Harvard Medical School and the Brigham and Women’s Hospital, we support a wide range of programs in dozens of other countries around the world.

Our Work In Sierra Leone:

Partners In Health (PIH) began supporting the government of Sierra Leone in response to the Ebola epidemic in October 2014. Recognizing the large need for continued investments in the health system after Ebola, PIH is committed to long-term health system strengthening in support of the Ministry of Health and Sanitation (MOHS), guided by the same principles as our emergency response and our work around the world: public sector accompaniment, integrated and comprehensive services, social justice, nimbleness and flexibility, partnership, community ownership, and evidence-based interventions. In the aftermath of the epidemic, PIH is committed to supporting the delivery of comprehensive health services in Sierra Leone, from the community level to the health center and to referral hospitals.

• Sterilize surfaces and equipment and prepare the NCD pharmacy for opening and keep it clean and organized
• Put our patients’ NCD first, and answer questions relating and complaints around NCDs
• Receive prescriptions, check their validity and dispense accordingly
• Process prescriptions electronically and ensure all information is complete and accurate
• Resolve issues when they arise irrespective of their complaints and backgrounds around NCDs
• Select the appropriate medicine and measure dosages to fill prescriptions
• Sort, stock shelves, label all NCD medication and monitor inventory on daily, weekly and monthly basis as well ensure an adequate supply of medication and consumables.
• Undertake administrative tasks (e.g. record-keeping) as assigned
• Comply with all security measures and quality standards by PIH-SL
• Ensure the use of the National SOPs for supply chain management while dispensing, accounting for and reordering/ forecasting.
• Ensure accountability of NCD medications and other consumables provided to the dispensary
• Account for all NCD wastage of medications and consumables and report as appropriate.
• Maintain confidential and accurate pharmacy records
• Other functions as requested by pharmacy superiors or a reasonable request from clinical staff for assistance regarding medications
• Complete understanding and appreciation of the use and side effects of prescription
• Collection, organization, and evaluation of patient information in regard to medications
• Promote rational drug use
• Maintain pharmacy inventory by checking pharmaceutical stocks to determine inventory levels and anticipate needed medication and supplies.
• Placing and expediting orders, verifying receipts and removing outdated drugs.

• Must be a diploma-licensed pharma technician
• At least three or above years of formal work experience
• Experience with an online prescription system is a plus
• Computer literacy and experience in Office programs: Excel, Word, PowerPoint, etc.
• Excellent communication and patient care service skills
• Outstanding organizational skills
• Reliable with a keen eye for detail
• Ability to be flexible and effective in the face of unexpected challenges
• Strong interpersonal skills; experience in counseling preferred
• Proven ability to exercise good judgment, ensure patient confidentiality, and approach sensitive topics with respect to NCDs
• Commitment to social justice in health care issues.
• Ability to live in Urban Kono District/KGH for the full duration of this position
• Willing to support NCD PHUs within the district when call for and necessary.

PIH currently has implementation programs in Haiti, Rwanda, Lesotho, Liberia, Malawi, Peru, Mexico, Russia, Sierra Leone and Navajo Nation. Through our partnership with Harvard Medical School and the Brigham and Women’s Hospital, we support a wide range of programs in dozens of other countries around the world.

Our Work In Sierra Leone:

Partners In Health (PIH) began supporting the government of Sierra Leone in response to the Ebola epidemic in October 2014. Recognizing the large need for continued investments in the health system after Ebola, PIH is committed to long-term health system strengthening in support of the Ministry of Health and Sanitation (MOHS), guided by the same principles as our emergency response and our work around the world: public sector accompaniment, integrated and comprehensive services, social justice, nimbleness and flexibility, partnership, community ownership, and evidence-based interventions. In the aftermath of the epidemic, PIH is committed to supporting the delivery of comprehensive health services in Sierra Leone, from the community level to the health center and to referral hospitals.

• Collect specifications from requestors, gather and analyze quotations, place final orders, obtain approvals, and follow up with vendors;

• Enter requests for local procurement into the procurement tracker

• Create POs, enter POs into electronic supply chain management system

• Regularly communicate to Procurement Associate and Procurement and Logistics Manager by providing weekly updates on status of open orders

• Ensure consistent communication, coordination, and responsiveness to district colleagues and other stakeholders

• Proactively identify data errors and work with supply chain team members to correct and find solutions to avoid future errors (example: new item creation, inventory adjustments)

• Support supply chain colleagues with any other duties as assigned

• Support the establishment of project procurement processes and systems for the project, based on the Procurement Regulations and Procedures for the conduct of procurement under World Bank funded projects, and the Government of Sierra Leone Procurement Regulations for the procurement of goods, works and services under the Public Procurement Act 2016 (PPA) of Sierra Leone;

• Using the World Bank (WB) Standard Procurement Documents to prepare bids. These should include standardized forms used for Request for Bids (RFB), Request for Proposals (RFP) and Requests for Quotations (RFQ) Methods, and Selection arrangement under UN Agencies as well as other relevant and necessary procurement forms based on the Government of Sierra Leone Public Procurement policy and the PIH Procurement Manual

• Prepare and update the Annual Procurement Plan, detailing contract packages for goods, works and services, the estimated cost for each package, the procurement or selection methods and planned lead times and contract administration until completion of each procurement activity;

• Monitor procurement implementation and update the procurement plans for the procurement of goods and works, and consultancy services annually and when necessary.Follow the progress of procurements, including developing and updating timelines in the relevant systems, and ensuring procurements move forward with speed and are done correctly in line with all policies and regulations

• Prepare the Specific Procurement Notices (SPNs), and Expressions of Interest (EOIs) whenever required;

• Establish a register of qualified suppliers and consultants and periodically update this register per advertisements and requests for expressions of interest.

• In consultation with the Procurement Specialist or Manager and technical Directorate, coordinate the preparation of Terms of Reference (TORs) for the preparation of Requests for Proposals (RFPs) on consulting assignments, and Specifications for the preparation of bidding documents for goods and works activities

• Receive bids and participate in bid opening sessions, prepare bid opening minutes, evaluation of goods and works bids and consultants’ proposals as secretary and ensuring that the procedures in the Bank Regulations are followed to arrive at the recommendations for award for selected suppliers, contractors, and consultants

• Prepare reports of the Evaluation Panel meetings, and prepare the requests for “no objection”, and coordinate arrangements for the negotiation process, where necessary;

• In consultation with the technical team or beneficiary units, ensure timely receipt of the goods and consultant’s contractual deliverables and monthly status reports; confirming acceptability of goods and works delivered and/or executed respectively, and also acceptability of consultants’ reports as reviewed, and recommendation of payments to the services providers, i.e. suppliers, contractors and consultants, as they fall due;

• Provide inputs into the monthly procurement report, Annual Work Plan and Budget for submission to the Donor Partners and the NPPA;

• Establish and maintain both electronic (for upload in STEP) and manual procurement filing system, and ensure all related documents are chronologically  in the respective files, to ensure ease of retrieval of information and the ease of following the procurement  trail of by independent external auditors or other authorised agents

• Provide input into procurement report and the necessary documentation prior to project implementation support missions.

• Minimum bachelor’s degree in Finance, Procurement, Supply Chain Management, Management, Public Administration , Business Administration, Accounting, Public Management or another similar field
• At least 3 years relevant work experience in in donor funded project procurement
• Minimum 1-year prior work experience in public procurement in Sierra Leone
• Have an excellent knowledge of the procurement procedures of the Government of Sierra Leone procurement laws and multilateral donors procurement regulations (e.g., World Bank, AFDB, Global Fund, etc.)

Preferred

• Prior work experience in World Bank funded projects
• Excellent knowledge of World Bank procurement procedures
• Experience in using software for financial or supply chain-related processes, preferably in international organizations dedicated to humanitarian programs
• Good knowledge of concepts and principles of, and approaches to, International Public procurement systems and understanding of the Sierra Leone’s Ministry of Health sector strategic plan objectives, policies and practices related to project/sector and critical links to procurement is desirable.
• Strong initiative and self-motivated, with a strong commitment to teamwork and humanitarian principle
• Flexible, enthusiastic and willing to learn from others
• Disciplined and ready to take security seriously
• Ability to establish and maintain good working relationships in a multi-ethnic, multi-cultural and multi-disciplinary environment
• Demonstrated ability in managing competing tasks and priorities; skilled in using Microsoft Office software; Proficient in Excel
• Energy and stamina to withstand long working hours and often stressful conditions
• Having fast analytical skills for risk assessment and able to work in a fast-paced environment and manage multiple tasks simultaneously
• Interest in social justice, healthcare, and a preferential option for the poor
• Demonstrated ability to interact professionally with multicultural staff, suppliers, and partners
• Professional proficiency in English is required
• Must not hold dual employment