HR & Admin Officer

Company Overview

The Life By Design, “LBD”, Group is a consolidation of four intentional companies who are committed to transforming the business landscape in Sierra Leone by providing world class business support services.  Life By Design and Grow Salone teams are focused on talent development for professional or entrepreneurial careers, Inkee Media are our media and brand management team; while iDT Labs provides process and systems software solutions. As The LBD Group, we pride ourselves as the “One Stop Shop” for business solutions.

Purpose of the Role

The HR and Admin Officer will provide administrative support to the HR Manager in all HR functions, including assisting in the coordination of payroll and benefits administration processes, and help maintaining employee records and files in compliance with policies and regulations.

Supporting the administration & management of employee data, attendance & leave, and the Employee Reward & Recognition Scheme.

Areas of Responsibility

Payroll and Benefits:

• Collaborate with the HR Manager to process employee payroll and benefits.
• Help ensure accuracy and timeliness in payroll processing.
• Assist in administering benefits programs and addressing employee inquiries.
• Assist with payroll and benefits reporting as needed.
• Work with the HR Manager to stay updated on changes in payroll and benefits regulations.

Employee Relations:

• Collaborate with the HR Manager to address workplace issues and conflicts.
• Provide support in conducting investigations into employee complaints and grievances.
• Assist in developing and implementing employee engagement initiatives.
• Coordinate employee satisfaction and morale monitoring efforts.
• Support the HR Manager in advising and training managers on employee relations matters

Recruitment, Selection & Onboarding:

• Work closely with the HR Manager to implement recruitment strategies.
• Assist in sourcing, screening, and interviewing job candidates.
• Help coordinate the selection process, reference checks, and background screenings.
• Support the HR Manager in developing and delivering onboarding programs.
• Ensure a positive candidate and new hire experience with the HR Manager’s guidance

HR Documentation and Record Keeping:

• Collaborate with the HR Manager to maintain and organize employee records and files.
• Ensure compliance with data protection and record-keeping regulations.
• Assist in the development of HR policies and procedures.
• Support the HR Manager in generating HR reports and maintaining documentation.
• Collaborate with the HR Manager to manage the retention and disposal of records

Compliance and Reporting:

• Assist the HR Manager in ensuring HR compliance with labor laws and regulations.
• Collaborate on regular audits to identify and address compliance issues.
• Help prepare and submit mandated reports to relevant authorities.
• Provide support in offering guidance and training on compliance requirements.
• Stay informed about changes in labor laws and regulations to support the HR Manager

Training and Development:

• Collaborate with the HR Manager to identify training needs and develop training programs.
• Assist in the coordination of training sessions, workshops, and seminars.
• Support the HR Manager in monitoring and evaluating the effectiveness of training programs.
• Work with the HR Manager to create a culture of continuous learning and development.
• Coordinate with department managers to address specific training needs.

HRIS (Human Resources Information System)

• Collaborate with the HR Manager to maintain and manage the organization’s Human Resource Information System (HRIS), including data input, and updates.
• Assist in generating HRIS reports for analysis and decision-making.
• Support in the implementation of HRIS-related projects and upgrades.

Key Competencies

The HR & Admin Officer will  play a critical role in attracting talent, nurturing employee relations, ensuring legal compliance, enhancing workforce performance, and fostering a positive workplace culture. You should have the ability to handle sensitive information with discretion, adapt to change, and drive organizational success through strategic HR practices.

Some of the key competencies include

• Communication: Strong written and verbal communication skills for effectively conveying HR policies, procedures, and information to employees and management.
• Employee Relations: Skill in managing and maintaining positive relationships between employees and the organization, addressing conflicts, and resolving workplace issues effectively.
• Compliance and HR Policies: Knowledge of labor laws, regulations, and company HR policies, ensuring that all HR practices are in compliance with legal requirements.
• Ethical and Confidentiality: A commitment to maintaining the highest ethical standards and the ability to handle sensitive employee information with discretion and confidentiality.
• Problem-Solving: Strong problem-solving skills to address HR-related challenges and find effective solutions.
• Interpersonal Skills: Strong interpersonal and relationship-building skills to effectively interact with diverse groups of employees and stakeholders.

Qualification & Experience

• Educational Background: A bachelor’s degree in Human Resources, Business Administration, or a related field is typically required.
• HR Knowledge: Strong foundational knowledge of human resources principles, practices, and applicable laws and regulations is essential.
• Experience: A minimum of 2-3 years of experience in HR roles is typically expected. This experience should include exposure to various HR functions such as recruitment, employee relations, compliance, and preferably some exposure to HRIS systems.

Performance Evaluation:

Your performance will be assessed based on the achievement of measurable targets and individual Key Performance Indicators (KPIs) outlined in this job description.

HOW TO APPLY :

You may submit your application via email to ajalloh@idtlabs.xyz