🇸🇱 Job Vacancies @ Partners In Health (PIH) – 2 Positions

Partners In Health is recruiting to fill the following positions:

1.) Warehouse Assistant
2.) Warehouse Officer

See job details and how to apply below.

1.) Warehouse Assistant

Job title:   Warehouse Assistant Work Location: Kono Department: Operations Team Reports to: Warehouse Officer Line Management No Requisition #4273 Duration of Contract Twelve (12) Months with possibility of extension Application Status External Advert

Organisation Profile 

Partners In Health (PIH) is an international health organization relentlessly committed to improving the health of the poor and marginalized. PIH partners with local governments to build local capacity and works closely with impoverished communities to deliver high-quality health care, address the root causes of illness, train providers, advance research, and advocate for global policy change. Our delivered services in the field are based in our partnership with the Governments and Ministries of Health and the support to education, training and mentorship to Health care workers and students is one of our pillars for the Health care system strengthening.

PIH currently has implementation programs in Haiti, Rwanda, Lesotho, Liberia, Malawi, Peru, Mexico, Russia, Sierra Leone and Navajo Nation. Through our partnership with Harvard Medical School and the Brigham and Women’s Hospital, we support a wide range of programs in dozens of other countries around the world.

Our Work In Sierra Leone:

Partners In Health (PIH) began supporting the government of Sierra Leone in response to the Ebola epidemic in October 2014. Recognizing the large need for continued investments in the health system after Ebola, PIH is committed to long-term health system strengthening in support of the Ministry of Health and Sanitation (MOHS), guided by the same principles as our emergency response and our work around the world: public sector accompaniment, integrated and comprehensive services, social justice, nimbleness and flexibility, partnership, community ownership, and evidence-based interventions. In the aftermath of the epidemic, PIH is committed to supporting the delivery of comprehensive health services in Sierra Leone, from the community level to the health center and to referral hospitals.

Position OverviewThe warehouse Assistant supports the warehouse officer by overseeing the monitoring of daily warehouse activities, ensuring that processes are followed accurately, and maintaining accurate records of inventory, filing, complete stock management tools and stock management systems according to set standards.Essential Duties and Responsibilities: 

Key responsibilities:

1. Receive and store appropriately drugs, medical consumables and supplies, laboratory reagents and consumables managed under Kono Pharmacy Warehouse, and all non-clinical materials and equipment managed under Kono non-clinical warehouse.
2. Provide high quality customer services to program requestors
3. Ensure that every single product transaction in the stock is well recorded and updated in Openboxes e-management system and on respective paper-based stock card
4. File stock cards of the stocked out items systematically.
5. Regularly monitor refrigerators and room temperatures to ensure medicines and stock are kept at appropriate conditions.
6. Follow good picking practices and ensure all items are properly stored in their designated bin locations after picking.
7. Ensure that inventory is rotated according to the FEFO (First Expiry, First Out) principles to minimize expiries.
8. Ensure the cleanliness of the warehouse
9. Track all expired pharmaceutical inventory through the inventory control system to ensure that no expired products remain on shelves/pallets.
10. Alert the warehouse officer about potential shortages or stock-outs of products anticipated within the next three months.
11. Collaborate closely with the Warehouse Officer and other team members to ensure smooth operations, including any planned physical inventory checks.
12. Ensure all shipments are thoroughly checked before leaving the warehouse.
13. Execute additional tasks as assigned by supervisors.

Prevention of Sexual Exploitation, Abuse and HarassmentAt Partners In Health, we are committed to ensuring that those who benefit from our work- including our patients, families and community members – as well as our staff are treated with dignity and respect and protected from sexual exploitation, abuse and sexual harassment. A range of pre-employment checks will be undertaken in conformity with Partners In Health’s PSEAH policy. Partner In Health will request information from applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during emploment, or incidents under investigation when the applicant left employment.  By submitting an application, the job applicant confirms their understanding of these recruitment proceduresQualifications/Requirements

Required Skills and Competencies:

1. Knowledge of inventory management principles and best practices.
2. Ability to follow established processes and experience implementing process improvements.
3. Knowledge about the good storage practice of pharmaceutical products and other health commodities
4. Exemplary interpersonal skills; ability to collaborate effectively with culturally diverse staff across departments and countries.
5. Openness to change and willingness to explore new ideas; adapting to different situations and being open-minded
6. Adhering to moral and ethical principles in all actions and decisions, demonstrating integrity and honesty in professional and personal interactions.
7. Proficient in using inventory management software and Microsoft Office applications
8.   Excellent communication and teamwork skills.
9. Physical ability to lift and move heavy items.
10. Ability to operate warehouse equipment such as forklifts, pallet jacks, and hand trucks (if applicable and required).
11. Proven ability to learn new electronic management Information systems (e-LMIS) quickly.

Preferred: 

• Experience with international pharmaceutical and/or medical warehouse operation
• Interest in social justice.

Qualification:

1. High school diploma or equivalent with a proven certificate or diploma in logistics, supply chain management, or a related field is a plus.
2. Minimum of 2 years of experience in warehouse operations, preferably in a medical or humanitarian organization.
3. Knowledge of fundamental warehouse operations and inventory control procedures.

Social JusticeWe are a global health and social justice organization that responds to the moral imperative to provide high-quality health care globally to those who need it most. We strive to ease suffering by placing patients at the center of all care, bringing the benefits of modern medicine to all.

Method of application

Interested candidates are required to apply through our website: www.pih.org/employment.  In your application, please ensure to include names, addresses, email addresses and telephone numbers of three (3) referees not later than 12:00pm GMT (Midnight) on Wednesday 21st August 2024

APPLY

2.) Warehouse Officer

Job title:   Warehouse Officer Work Location: Koidu, Kono District Department:  Operations Reports to: Warehouse Specialist Line Management TBD Requisition #4274Duration of Contract Twelve (12) Months with possibility of extension Application Status External Advert

Organization Profile 

Partners In Health (PIH) is an international health organization relentlessly committed to improving the health of the poor and marginalized. PIH partners with local governments to build local capacity and works closely with impoverished communities to deliver high-quality health care, address the root causes of illness, train providers, advance research, and advocate for global policy change. Our delivered services in the field are based in our partnership with the Governments and Ministries of Health and the support to education, training and mentorship to Health care workers and students is one of our pillars for the Health care system strengthening.

PIH currently has implementation programs in Haiti, Rwanda, Lesotho, Liberia, Malawi, Peru, Mexico, Russia, Sierra Leone and Navajo Nation. Through our partnership with Harvard Medical School and the Brigham and Women’s Hospital, we support a wide range of programs in dozens of other countries around the world.

Our Work In Sierra Leone:

Partners In Health (PIH) began supporting the government of Sierra Leone in response to the Ebola epidemic in October 2014. Recognizing the large need for continued investments in the health system after Ebola, PIH is committed to long-term health system strengthening in support of the Ministry of Health and Sanitation (MOHS), guided by the same principles as our emergency response and our work around the world: public sector accompaniment, integrated and comprehensive services, social justice, nimbleness and flexibility, partnership, community ownership, and evidence-based interventions. In the aftermath of the epidemic, PIH is committed to supporting the delivery of comprehensive health services in Sierra Leone, from the community level to the health center and to referral hospitals.

Position OverviewThe warehouse officer supports the warehouse specialist in daily warehouse operations, including managing the receipt, storage, and distribution of clinical and non-clinical supplies. The role focuses on maintaining accurate inventory, ensuring a safe and efficient environment, and optimizing warehouse processes to enhance overall supply chain performance.Essential Duties and Responsibilities: 

Key responsibilities:

1. Participate in the receiving process of incoming goods, ensuring accurate documentation and filing, inspecting for damages or discrepancies, and promptly reporting any incidents.
2. Process and prepare approved requests, ensuring accurate and timely dispatch of orders.
3. Assist in organizing and arranging the warehouse to optimize space utilization and efficiency.
4. Contribute to maintaining accurate inventory records by conducting regular cycle counts and assisting with complete physical inventory checks.
5. Implement and maintain quality control procedures within the warehouse.
6. Maintain cleanliness and orderliness of the warehouse to ensure a safe working environment.
7. Provide mentorship and support to junior warehouse staff as needed.
8. Participate in team meetings and contribute to continuous improvement initiatives.
9. Assist in implementing and maintaining warehouse security procedures and policies.
10. Collaborate closely with the Warehouse specialist and other team members to ensure smooth operations, including any planned physical inventory checks.
11. Alert the warehouse specialist about potential shortages or stock-outs of products anticipated within the next three months.
12. Generate weekly and monthly reports on the receipt, distribution, and damage of goods.
13. Execute additional tasks as assigned by supervisors.
14. Prepare distribution lists and manage the distribution of products to PIH-SL supported sites. Additionally, prepare the distribution report.
15. Perform all warehouse activities in compliance with established Standard Operating Procedures (SOPs) and warehouse operation process maps.

Prevention of Sexual Exploitation, Abuse and HarassmentAt Partners In Health, we are committed to ensuring that those who benefit from our work- including our patients, families and community members – as well as our staff are treated with dignity and respect and protected from sexual exploitation, abuse and sexual harassment. A range of pre-employment checks will be undertaken in conformity with Partners In Health’s PSEAH policy. Partner In Health will request information from applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment.  By submitting an application, the job applicant confirms their understanding of these recruitment proceduresQualifications/Requirements

Required Skills and Competencies:

1. Contributing to a positive team environment; cooperating with others, sharing responsibilities, and supporting team goals/objectives.
2. Proficiency in using warehouse management software and other computer applications such as Microsoft Office Suite
3. Strong ability to produce clear, concise, and accurate reports and documentation in a timely manner.
4. Attention to detail and problem-solving abilities.
5. Excellent organizational and multitasking skills.
6. Clear and effective verbal and written communication.
7. Proven ability to quickly learn new software and technological tools relevant to warehouse operations.
8. Demonstrates flexibility in adapting to changing workplace dynamics.
9. Skilled in adhering to established processes and experienced in implementing process improvements
10. Committed to performing essential repetitive tasks and data entry, with the ability to understand their relevance to broader team and organizational goals
11. Exemplary interpersonal skills; ability to collaborate effectively with culturally diverse staff across departments and countries.
12. Ability to bend, stoop, kneel, reach, and climb to perform work. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 20Kg and heavier weights with the proper equipment such as forklift.

Preferred: 

• Experience with international pharmaceutical/or medical supply chain
• Interest in social justice.

Qualification:

1. Pharmacy technician, Bachelor’s degree in Logistics & Supply chain management or related field.
2. Having at least 2 years of relevant work experience, or 1 year of experience and a degree in a related field. Relevant fields include: Warehousing, Humanitarian Logistics, Supply Chain, International Development, Pharmacy, or similar.
3. Previous experience in warehouse operations, inventory management, or related fields is preferred.

Social JusticeWe are a global health and social justice organization that responds to the moral imperative to provide high-quality health care globally to those who need it most. We strive to ease suffering by placing patients at the center of all care, bringing the benefits of modern medicine to all.

Method of application

Interested candidates are required to apply through our website: www.pih.org/employment.  In your application, please ensure to include names, addresses, email addresses and telephone numbers of three (3) referees not later than 12:00pm GMT (Midnight) on Wednesday 21st August 2024

APPLY