Partners In Health (PIH) is recruiting to fill the following positions:

1.) Supply Chain Data Clerk
2.) Supply Chain Officer - Procurement
3.) Supply Chain Assistant - Procurement

Partners In Health (PIH) is an international health organization relentlessly committed to improving the health of the poor and marginalized. PIH partners with local governments to build local capacity and works closely with impoverished communities to deliver high-quality health care, address the root causes of illness, train providers, advance research, and advocate for global policy change. Our delivered services in the field are based in our partnership with the Governments and Ministries of Health and the support to education, training and mentorship to Health care workers and students is one of our pillars for the Health care system strengthening.

PIH currently has implementation programs in Haiti, Rwanda, Lesotho, Liberia, Malawi, Peru, Mexico, Russia, Sierra Leone and Navajo Nation. Through our partnership with Harvard Medical School and the Brigham and Women’s Hospital, we support a wide range of programs in dozens of other countries around the world.

Our Work In Sierra Leone:

Partners In Health (PIH) began supporting the government of Sierra Leone in response to the Ebola epidemic in October 2014. Recognizing the large need for continued investments in the health system after Ebola, PIH is committed to long-term health system strengthening in support of the Ministry of Health and Sanitation (MOHS), guided by the same principles as our emergency response and our work around the world: public sector accompaniment, integrated and comprehensive services, social justice, nimbleness and flexibility, partnership, community ownership, and evidence-based interventions. In the aftermath of the epidemic, PIH is committed to supporting the delivery of comprehensive health services in Sierra Leone, from the community level to the health centre and to referral hospitals.

See job details and how to apply below.

1.) Supply Chain Data Clerk

Position Overview

The Data Clerk is responsible for entering requests into PIH’s procurement tracker, keeping the tracker up to date, and entering shipment, and inventory data in OpenBoxes, PIH’s supply chain management software system. The Data Clerk plays an essential role in ensuring that data is entered accurately and on time, which directly contributes to the accuracy of PIH’s reorder and budget forecasts, as well as the success of PIH’s annual audit.

Essential Duties and Responsibilities:

Enter requests for local procurement into the procurement tracker

Create POs, enter POs into OpenBoxes

Confirm quantities, lot numbers, and expiration dates of items received in OpenBoxes

Enter inventory adjustments needed as a result of the cycle count process or annual inventories

Proactively identify data errors and work with supply chain team members to correct and find solutions to avoid future errors (example: new item creation, inventory adjustments)

Provide back-up data entry support to Kono warehouse supply chain colleagues as needed

Participate in training supply chain colleagues on OpenBoxes functionality as needed

PIH is committed to the principles of diversity, equality and inclusion. We strive to provide an inclusive and supportive working environment. PIH is committed to safeguarding staff, children and communities with whom we work, therefore any offer of employment is conditional upon the successful completion of applicable background checks, including a criminal records checks.

Qualifications

Diploma in Business Administration, Procurement and Logistics or related field

Strong initiative and self-motivated, with a strong commitment to teamwork and humanitarian principle

Flexible, enthusiastic and willing to learn from others

Disciplined and ready to take security seriously

Ability to establish and maintain good working relationships in a multi-ethnic, multi-cultural and multi-disciplinary environment

Minimum bachelor degree in Finance; Management, Procurement and /or Supply Chain Management

Minimum 3 years’ combined experience in using software for financial or supply chain-related processes, preferably in international organizations dedicated to humanitarian programs

Demonstrated ability in managing competing tasks and priorities; skilled in using Microsoft Office software; Proficient in Excel

Energy and stamina to withstand long working hours and often stressful conditions

Having fast analytical skills for risk assessment and able to work in a fast-paced environment and manage multiple tasks simultaneously

Interest in social justice, healthcare, and a preferential option for the poor

Demonstrated ability to interact professionally with multicultural staff, suppliers, and partners

Professional proficiency in Krio is required. Proficiency in English is desired

Must not hold dual employment

Method of application

Application with detailed curriculum vitae (maximum 3 pages) including names, addresses, email addresses and telephone numbers of two (2) referees, photocopies of all certificates and attestations should be addressed to the Human Resources Department and send by email to: pihslrecruitment@pih.org

not later 5:00pm on Friday, 27th August, 2021.

Please indicate in the email subject line: “Application for PIH-SL-0006 – Supply Chain Assistant”

PIH is an equal opportunity employer and does not discriminate applicants on the basis of sex, religion, tribe or region. Female applicants are encouraged to apply and only shortlisted candidates will be contacted for an interview.

DUE TO THE CURRENT COVID-19 PANDEMIC, WE DO NOT ACCEPT HARD COPY APPLICATIONS

2.) Supply Chain Officer - Procurement

Position Overview

The Supply Chain Officer will have responsibilities for procurement essential to the day to day operations of the Supply Chain Team, including obtaining quotations, performing quote analysis, and creating and sending purchase orders. The Supply Chain Officer must also ensure that we follow our standard operating procedures in a timely and efficient fashion and maintain consistent and organized records. This position requires a high level of integrity, analytical skills, and attention to detail. The Supply Chain Officer is responsible for entering requests into PIH’s procurement tracker and keeping the tracker up to date. The Supply Chain Officer plays an essential role in ensuring that data is entered accurately and on time, which directly contributes to the accuracy of PIH’s reorder and budget forecasts, as well as the success of PIH’s annual audit.

Essential Duties and Responsibilities:

Execute all procurement processes within the organization in alignment with the Procurement Manual and all financial and compliance rules and regulations; according to the field set threshold

Ensure effective use of internal Standard Operating Procedures in procurement, control of the workflows, continuous business processes monitoring and elaboration of improvements in the systems and processes, including proper filing of procurement documents for record and audit trail

Collect specifications from requestors, gather and analyze quotations, place final orders, and follow up with vendors;

Enter requests for local procurement into the procurement tracker

Create POs, enter POs into electronic supply chain management system

Regularly communicate to Procurement and Logistics Manager by providing weekly updates on status of open orders

Ensure consistent communication, coordination, and responsiveness to district colleagues and other stakeholders

Proactively identify data errors and work with supply chain team members to correct and find solutions to avoid future errors (example: new item creation, inventory adjustments)

Support supply chain colleagues with any other duties as assigned

PIH is committed to the principles of diversity, equality and inclusion. We strive to provide an inclusive and supportive working environment. PIH is committed to safeguarding staff, children and communities with whom we work, therefore any offer of employment is conditional upon the successful completion of applicable background checks, including a criminal records checks.

Qualifications

Strong initiative and self-motivated, with a strong commitment to teamwork and humanitarian principle

Flexible, enthusiastic and willing to learn from others

Disciplined and ready to take security seriously

Ability to establish and maintain good working relationships in a multi-ethnic, multi-cultural and multi-disciplinary environment

Minimum bachelor degree in Finance, Procurement, Supply Chain Management, or Business Administration

Minimum 3 years’ combined experience in using software for financial or supply chain-related processes, preferably in international organizations dedicated to humanitarian programs

Demonstrated ability in managing competing tasks and priorities; skilled in using Microsoft Office software; Proficient in Excel

Energy and stamina to withstand long working hours and often stressful conditions

Having fast analytical skills for risk assessment and able to work in a fast-paced environment and manage multiple tasks simultaneously

Interest in social justice, healthcare, and a preferential option for the poor

Demonstrated ability to interact professionally with multicultural staff, suppliers, and partners

Professional proficiency in English is required

Must not hold dual employment

Method of application

Application with detailed curriculum vitae (maximum 3 pages) including names, addresses, email addresses and telephone numbers of two (2) referees, photocopies of all certificates and attestations should be addressed to the Human Resources Department and send by email to: pihslrecruitment@pih.org

not later 5:00pm on Friday, 27th August, 2021.

Please indicate in the email subject line: “Application for PIH-SL-0007 – Supply Chain Officer – Procurement”

PIH is an equal opportunity employer and does not discriminate applicants on the basis of sex, religion, tribe or region. Female applicants are encouraged to apply and only shortlisted candidates will be contacted for an interview.

DUE TO THE CURRENT COVID-19 PANDEMIC, WE DO NOT ACCEPT HARD COPY APPLICATIONS

3.) Supply Chain Assistant - Procurement

Position Overview

The Supply Chain Assistant will support the Supply Chain Officer with day-to-day activities essential to the operations of the Supply Chain Team, including obtaining quotations, performing quote analysis, creating and sending purchase orders, maintaining procurement tracker, and coordinating with finance team for payment. The Supply Chain Assistant must also ensure that we follow our standard operating procedures in a timely and efficient fashion and maintain consistent and organized records. This position requires a high level of integrity, analytical skills, and attention to detail.

Essential Duties and Responsibilities:

Maintain and manage the Freetown base preferred supplier database

Ensure that all procurement paper work are completed checked approved and fully handed to finance department and any outstanding paper followed up till the complete closure of procurement loop

Retrieve pro-forma invoices from various service provider/vendors

Gather local consignments

Deliver payment to vendors

Receive and inventorying consignments and check physical goods against packing lists

Facilitate compliance with internal financial controls and procedures

Complete vendor analyses

Place orders with suppliers and service providers; in compliance with procurement manual

Ensure proper filing of documents for Procurement/Logistics team for record/audit trail

Support with conducting market surveys for regularly used consumables (cleaning supplies, stationary, infrastructure supplies, medical consumable, medications, etc)

Support Supply Chain Officer in carrying out other tasks as requested

Safe Guarding

PIH is committed to the principles of diversity, equality and inclusion. We strive to provide an inclusive and supportive working environment. PIH is committed to safeguarding staff, children and communities with whom we work, therefore any offer of employment is conditional upon the successful completion of applicable background checks, including a criminal records checks.

National Higher Diploma in Business Administration, Procurement and Logistics or related field

Minimum 1-2 years relevant working experience with an International NGO

Good communication skills, both orally and written

Ability to meet deadlines

Ability to organize and prioritize tasks

Team player

Good level of proficiency in Microsoft programs (MS word and Excel)

Self-starter – ability to work with minimal supervision while maintaining high level of effectiveness, organization and integrity

Attention to Detail – disciplined in maintaining focus on details, in terms of inventory records, physical storage, and adherence to process and procedures

Demonstrated ability to interact professionally with multicultural staff, suppliers, and partners

Interest in social justice and health care

Professional proficiency in English is required. Proficiency in Krio is desired

Must not hold dual employment

Method of application

Application with detailed curriculum vitae (maximum 3 pages) including names, addresses, email addresses and telephone numbers of two (2) referees, photocopies of all certificates and attestations should be addressed to the Human Resources Department and send by email to: pihslrecruitment@pih.org

not later 5:00pm on Friday, 27th August, 2021.

Please indicate in the email subject line: “Application for PIH-SL-0005 – Supply Chain Assistant – Procurement”

PIH is an equal opportunity employer and does not discriminate applicants on the basis of sex, religion, tribe or region. Female applicants are encouraged to apply and only shortlisted candidates will be contacted for an interview.

DUE TO THE CURRENT COVID-19 PANDEMIC, WE DO NOT ACCEPT HARD COPY APPLICATIONS