The role supports the Business Systems Manager on all administrative functions, systems and tools of the country programme. To provide effective and efficient administrative support to enable the smooth functioning of the country programme by providing logistics and procurement support.

Key outcomes

• Good relationship with third parties, suppliers and partners are maintained through positive communication
• Logistical support to the Business Systems Manager including procurement of office supplies
•  Support the Business Systems Manager in the maintenance of vehicles, reviewing logbooks, and fuel management for vehicles and generators.
• Ensure operations are in line with relevant policies and procedures.
• Ensure asset records are accurately maintained in Reftab
• Ensure safety and hygiene is maintained in the office premises
• Maintenance of assets list – Property maintained and basic property maintenance functions conducted in compliance with health and safety.
• Proper maintenance of stock records
• Administrative support to the team

Safeguarding Responsibilities

Ensure all policies implemented contain and recognize safeguarding procedures.

Role agility

Surge capacity for emergency responses No

In order to respond to ever changing demands within the environment, Christian Aid operates within an agile framework (both in workforce and operational) that requires from all employees, a high level of responsiveness and adaptiveness to processes and structures making flexibility and a project based working approach the norm. To sustain this system, managers may/will agree further details of specific tasks and duties as part of the performance agreement. Any reasonable duty may be assigned that is consistent with the nature of the job and its level of responsibility, and employees may be required to change the focus of their role from time to time.

External  Suppliers and service providers (e.g. landlord, IT service provider, vehicle rental agents, etc.)

Internal Work closely with the Christian Aid team and partners

Budgetary/savings responsibility None

Ability to apply logical thinking and common sense to dealing with routine tasks and finding solutions to day to day issues.

Child protection clearance Not required  Counter terrorism screening Not required

Essential

Bachelor of Science in a relevant discipline preferably Business Administration.

• Certification must be two years or lesser
• knowledge of Office programmes including Word, Powerpoint and Excel.
• Where required, written and/or spoken ability of language specific to region.

Desirable
• Ability to manage a wide range of complicated issues.

• Able to maintain confidentiality and use of discretion where appropriate

To raise the Christian Aid’s profile through effective content management for the country programme, the global organization as well as with key stakeholders in Sierra Leone. The role focuses on program communications and corporate communication.  He/She identifies, documents and shares varied mix of content including, case studies, interviews, blogs, photos and films in line with CA’s communication guideline, that show how Christian Aid Sierra Leone and partners are changing lives of the poor and marginalised in line with our strategic plan

Key outcomes

• A content plan is maintained and reviewed regularly to guide the use of existing communication content and ensure that future communication materials (case studies, reports, newsletters and films etc) are developed in a timely and effective way for regular publication, key country programme events in line with the organizational brand.
• Work collaboratively with all project teams to ensure necessary program planning, development of learning events, resource availability and management activities function smoothly and efficiently with high quality communication materials produced and properly disseminated through the best channels.
• Implement an effective communication plans that helps to raise awareness and provide specific insights into the impacts of projects as may be required.
• Working closely with staff to identify newsworthy stories for traditional and online media while ensuring regular content on all social media platforms (Facebook, Twitter, Instagram).
• Regular monitoring on communications performance metrics
• Carrying out any other duties commensurate with the general level of responsibility of the post

Safeguarding Responsibilities

Ensure all communications activities implemented contain and recognize safeguarding procedures.

Role agility

Surge capacity for emergency responses No

In order to respond to ever changing demands within the environment, Christian Aid operates within an agile framework (both in workforce and operational) that requires from all employees, a high level of responsiveness and adaptiveness to processes and structures making flexibility and a project based working approach the norm. To sustain this system, managers may/will agree further details of specific tasks and duties as part of the performance agreement. Any reasonable duty may be assigned that is consistent with the nature of the job and its level of responsibility, and employees may be required to change the focus of their role from time to time.

External The role holder may have contact with partners, communities, government and other development actors.

Internal The role will work with Programmes team and by extension the wider country office

The ability to make strategic decision and relevant day to day guidance to team for effective complementarity of the country programme expected milestones smooth running of the partnership and programmes.

Budgetary/savings responsibility  NA

Analytical skills desirable to perform strategic and day to day communication activities

Ability to take initiative, be self- motivated and build capacity of team as may be required to deliver on expected results.

Child protection clearance Not required  Counter terrorism screening Required

Essential

• Education to degree level or equivalent in Mass Communication, social science or its equivalent.
• Fluent with written and spoken English
• Good interpersonal, communication skills and team building

Desirable

• Experience with working with other communication related tools
• Editorial skills