Plan International Sierra Leone

Job Announcement (X4 Position for nationals only) 

12-07-23 Warehouse Assistants

Plan International is an independent non-profit development and humanitarian organization that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion, and discrimination. And it is girls who are most affected.

Working together with children, young people, our supporters, and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for and respond to crises and adversity. We drive changes in practice and policy at local, national, and global levels using our reach, experience, and knowledge.

We have been building powerful partnerships for children for over 75 years, and are now active in more than 70 countries.

We are currently seeking to recruit:

Title:                    Warehouse Assistant

Grade:               C1

Locations:           Bo, Moyamba, Kailahun and Port Loko

Department:       Programs 

Reports to:         Warehouse Officer

SUMMARY OF THE POSITION

Plan International is an independent development and humanitarian organization that advances children’s rights and equality for girls. We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion, and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters, and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience, and knowledge.

We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.

The Integrated School Feeding program is designed to support primary school children (both boys and girls) across Bo/Moyamba, Kono/Kailahun, Bombali, Tonkolili, and Port Loko districts in order to improve learning outcomes. The programme provides primary school children in targeted communities with everyday hot school meals. As an added value, the programme has community sensitization on the value of education, hygiene, gender equality, and nutrition to ensure that the community members show commitment to the educational development of their children and ensure that all children irrespective of gender, tribe or vulnerability have equal access to all of our services in a non – discriminative manner.

DIMENSIONS OF ROLE

This position is to assist the warehouse officer in maintaining inventory and Commodity/supplies by receiving, storing, and delivering commodities and securing the warehouse.

   ACCOUNTABILITIES

• Receive sample items and receive goods in line with samples, update store records and communicate delivery notes to the country office procurement team.
• Assist the warehouse officer in arranging stock and maintaining the cleanness of the warehouse’s internal and external space.
• Receive approved store requests and distribution plans, accurately package items for distribution and complete warehouse dispatch documents.
• Assist the warehouse officer to maintain an up-to-date daily casual worker request tracker with their respective contact numbers and communicate to the Administration weekly to enable payment processing.
• Assist the warehouse officer in the dispatch of goods and maintain an up-to-date stock card on stock items per stack.
• Assist the warehouse officer in completing stock reconciliation reports monthly and report to the supervisor on the last working day of every month.
• Assist the warehouse officer to maintain and update an agreed uniform filling system for all documents.
• Assist the warehouse officer to meet warehouse operational standards by communicating challenges related to warehouse management and proffering possible solutions for quality program delivery.
• Assist the warehouse officer to maintain proper inventory by scheduling materials/ commodities to be moved to and from the warehouse; coordinate inventory transfers with stores at the chiefdom level.
• Meets the minimum standards of the warehouse by organizing floor space; adhering to storage design principles and recommending improvements.
• Assist the warehouse officer to maintain inventory by conducting weekly and monthly physical counts as well as reconciling variances.
• Updates job knowledge by participating in educational opportunities; reading technical publications.
• Accomplishes warehouse and organization mission by completing related results as needed

KEY RELATIONSHIPS

Internal:

• Work in close collaboration with the warehouse officer
• Work closely under the supervision of the warehouse officer
• Work in close collaboration with Gender Transformative Animators and Food Monitor

External:

• Engage closely with relevant stakeholders in schools, and communities such as Head Teachers, and school management committee members.

TECHNICAL EXPERTISE, SKILLS, AND KNOWLEDGE

• Supervision, safety management, data entry management, dependability, reporting skills, analyzing information, dealing with complexity, deadline-oriented, time management, equipment maintenance, organization
• High school leaving certificate or diploma in any field of study
• They should be able to communicate issues/concerns related to the job effectively and on time.
• Excellent skills in information management including recording, analyzing, and reporting.

PHYSICAL ENVIRONMENT

The role will be required to manage the warehouse and to visit the operational communities, schools, and stores within the communities for accurate inventory when required

LEVEL OF CONTACT WITH CHILDREN

Medium contact: Occasional interaction with children

GENERAL ACCOUNTABILITY

Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

Ensure staff understand Plan International’s commitment to driving a feminist agenda within the organization, and the ambition for gender equality and gender transformative leadership is embedded in our value-based leadership framework.

PLAN INTERNATIONAL’S VALUES 

We are open and accountable

• Promotes a culture of openness and transparency, including with sponsors and donors.
• Holds self and others accountable to achieve the highest standards of integrity.
• Consistent and fair in the treatment of people.
• Open about mistakes and keen to learn from them.
• Accountable for ensuring we are a safe organization for all children, girls & young people.

We strive for lasting impact

• Articulates a clear purpose for staff and sets high expectations.
• Creates a climate of continuous improvement, open to challenge and new ideas.
• Focuses resources to drive change and maximize long-term impact, responsive to changed priorities or crises.
• Evidence-based and evaluates effectiveness.

We work well together

• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners, and communities.
• Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

• We empower our staff to give their best and develop their potential
• We respect all people, appreciate differences, and challenge equality in our programs and our workplace
• We support children, girls, and young people to increase their confidence and to change their own lives.

Applications: 

Last date for submission of Applications (CV and cover letter) is: 25th July 2023 by 5:00 pm

Your application should include:
·         A cover letter
·         A comprehensive CV including details of two referees, one of whom should be your current of 

           most recent supervisor

  Send applications to the below link: Sierra-Leone.Recruitment@plan-international.org

Only short-listed candidates shall be contacted. References will be taken and background and anti-terrorism checks will be carried out in conformity with Plan International’s Safeguarding Children and Young People’s Policy.

Plan International follows an equal opportunity policy and actively encourages diversity welcoming applications from all especially women and people living with disability.

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.