Job Description

Requisition ID 42634

Posted – (Sierra Leone) – Communications / PR 

The Organisation 

Plan International is an independent development and humanitarian organization that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion, and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters, and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national, and global levels using our reach, experience, and knowledge.

We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.

Plan International Sierra Leone is seeking to recruit top-notch professionals to fulfill the position of Sponsorship Processing Officer based in Moyamba District to deliver the tasks outlined below:

SUMMARY OF THE POSITION 

To support the development of new sponsorship products and process quality sponsor communications, data, and files transactions in ChildData.

DIMENSIONS OF ROLE 

Supports the identification, development, and implementation of new sponsorship products

Provide support in the implementation of sponsorship requirements as per the sponsorship manual and other local policies and procedures

In the absence of the Sponsorship Coordinator should take up sponsorship coordination duties at the PIIA level Should work with minimum supervision and direction.

ACCOUNTABILITIES 

Prepares and dispatches “to-do lists” for volunteers and updates on the 25th of each month

Receives, reviews and conducts quality check (100%) on SCI/SCU questionnaires received from Volunteer Receives, reviews, and conducts quality checks on SC/SF photos, processes in CD-PET, and input into Child Data (CD). Receives from NOs/CO, SC gifts and letters, reviews (100%) quality checks and logs them into CD and dispatches to field Receives and conducts quality check (100%) on all responses of SC gifts and letters submitted by Volunteers and processes in CD.

Groups SC responses per NO, records, and package for mailing to CO.

Reviews SCCDRs submitted for the attention of the Programme Implementation and Influencing Area Manager (PIIAM) Enters primary data of all replacements, and creates folders for new SCIs.

Keeps a clear record of all SC folders at the PIIA and informs the Programme Implementation and Influencing Area Manager of any irregularities with a copy to the Sponsorship Support Manager.

Assists the PIIAM in the facilitation and identifying eligible children and volunteers for the sponsorship program in the PIIA. Assists in the preparation of an annual sponsorship operational plan for the PIIA.

Assists the PIIA in preparing the production of Program Area Overviews (PAOs), Program Area Updates (PAUs), and Graduation/Cancellation Memo for Sponsor Children (G/CMSC) for review and approval by the Sponsorship Support Manager.

Assists the PIIAM in sponsor visits preparation, prepares, and adheres to the local sponsor visit guidelines and processes. Assists in the production of weekly, monthly, quarterly, annual, and sponsor visit reports as agreed with the PIIAM. Assists the PIIAM in ensuring adequate availability of logistics for sponsorship activities at the PIIA Complies with the sponsorship standards in the Sponsorship Manual.

Participates in all sponsorship and PIIA meetings.

Assists in the preparation of monthly budget forecasts for sponsorship activities at the PIIA level.

Liaises with colleagues in the PIIAs to ensure quality checks on all communication items received from the NOs in line with Sponsorship Commitments 7 and 8.

100% quality check and follow up on all cancellations submitted to the PIIA by Gender Transformative Animators and seek Programme Implementation and Influencing Area Manager’s approval before processing in CD.

Performs any other duties to be assigned by the supervisors to support the achievement of organizational goals. Support the PIIAM in the PIIA caseload (new and existing quota).

KEY RELATIONSHIPS 

There is a medium contact with Plan International partners working on sponsorship programs in reviewing sponsorship documents to ensure they meet the Sponsorship manual controls in place.

Maintains medium contact with staff in-country and program unit offices in soliciting their support for the implementation and compliance with sponsorship program activities.

TECHNICAL EXPERTISE, SKILLS, AND KNOWLEDGE 

Essential: 

Qualification and Experience: 

A Diploma in Computing, Data processing or related areas

At least 3 years experience in data processing, tracking, and monitoring

Good command of the English Language

Control and understanding of the computer tools (Word, Excel, internet software & PowerPoint)

Have at least two (2) years experience as Data Entry Clerk/general services or comparable position. Continuous commitment to high performance and improvement.

Skills Specific to the post needed to put knowledge into practice. 

Good time management Skills

Good Planning Skills

Presentation and communication skills

General office and administration skills

Proficiency in Microsoft application package(word, excel, internet, etc)

Good interpersonal skills.

Desirable 

Knowledge of local dialects (E.g. Mende, Temne, Krio, etc.)

Have a sense of responsibility and deadlines

Ability to work as a team

Being committed to the protection of the rights of the child.

PHYSICAL ENVIRONMENT 

The incumbent will be based in Freetown, Sierra Leone with 30% within the different sites & 70% of the time on office-related activities.

GENERAL ACCOUNTABILITY 

Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

Ensure staff understands Plan International’s commitment to driving a feminist agenda within the organization, and the ambition for gender equality and gender transformative leadership is embedded in our value-based leadership framework.

Plan International’s Values 

Our Values

To apply for this job, kindly click on “Apply” Your application should include:

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A cover letter 

A comprehensive CV including details of two referees, one of whom should be your current or most recent supervisor

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Only short-listed candidates shall be contacted. References will be taken and background and anti-terrorism checks will be carried out in conformity with the Safeguarding Children and Young People Policy.

Plan International follows an equal opportunity policy and actively encourages diversity welcoming applications from all especially women and people living with a disability.

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early. Location: Moyamba District

Type of Role: Data Processing Officer

Reports to: Sponsorship Coordinator

Grade: C1

Closing Date: 14th February 2022

Equality, diversity, and inclusion are at the very heart of everything that Plan International stands for. 

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage, civil partnership, pregnancy, and maternity, race, religion or belief, sex, or sexual orientation. 

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas. 

We foster an organizational culture that embraces our commitment to racial justice, gender equality, girls’ rights, and inclusion. 

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organization, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk. 

A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy. Plan International also participates in the Inter-Agency Misconduct Disclosure Scheme. In line with this scheme, we will request information from applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

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