JOB OVERVIEW

The Supply chain Warehouse Assistant is responsible for the efficient coordination, supervision, and management of Inventory for the IRC’s Kono Office. The position is also responsible for maintenance and policy standardization.

KEY RESPONSIBILITIES The Warehouse Assistant is accountable for the implementation of IRC Inventory and Warehouse management policies and is responsible for the following.

Supply Chain Planning Assist in preparing warehousing plans, and distribution plans. Assist in the training of GSC Standard Operating Procedures (SOPs) for Inventory




Materials Receiving and Dispatch Warehouse Documentation Update stock cards, Bin Card, Delivery inventory system regularly Implement standard warehouse documentation processes i.e. Delivery Report, Waybills, Store Release, Bin Cards, Stock Cards. Maintain the Warehouse activity book recording (i.e. Warehouse Register) for all outgoing and incoming receipts and activities. Ensure the Warehouse Authorization Schedule is up to date and display

Warehouse Controls Participate and produce accurate report for Year End Counts exercise Fully participate in 20% inventory cycle count for all stock kept in the warehouse Conduct internal inventory checks and keep records of all records including cycle count Implement (FIFO, FEFO, LIFO) procedures for goods in the warehouse. Ensure Warehouse is restricted to visitors with appropriate signs display in strategic location Manage casual laborers in the warehouse Warehouse Safety Implement and ensure clear safety procedures. Ensure the maintenance of warehouse building(s), fittings, and equipment. Ensure warehouse is regularly fumigated against pest, rats, rodents etc., Maintain and service fire extinguishers regularly Reporting Use the IRC ERP Application i.e. INTEGRA to process all inventory (ie. receipt and up to product dispatch) Assist in managing and documenting the materials-receiving process (handling, storage) Inspection of materials during dispatch and up-to-date documentation Potential inventory shortages and provide updates on stock level Implement GSC SOPs on Pharmaceutical inventory management. Manage all Contribution In Kind (CIK) and Closed Grant Inventory

The Supply Chain Warehouse Assistant is responsible for preparing and submitting accurate and analytical report: Monthly Warehouse report to Kono Office by the 2nd of every month.

Supply Chain Assistant Competency matrix: The Supply Chain Competency matrix is the primary supporting document to this job description and the Supply Chain Inventory/Warehouse Assistant must ensure that all tasks are performed to standard.

Key Working Relationships: Position directly supervises: Nil. Other Internal and/or external contacts: Internal: Regular relationships with program staff, Operations, and Kono Supply Chain Staff. External: Vendors, Partners, Donors.

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