MSF BELGIUM VACANCY:  

PHARMACY SUPERVISOR  

Médecins Sans Frontières (MSF) is an international, independent, medical humanitarian organization that delivers emergency aid to  people affected by armed conflict, epidemics, natural disasters, and exclusion from healthcare. MSF offers assistance to people based  on need irrespective of race, religion, gender or political affiliation. MSF is therefore guided by the principles of neutrality and  impartiality. These principles must apply to all MSF staff. 

Job Details 

Title of position: PHARMAY SUPERVISOR (Level 7)

Status of position: Full-Time position

Location: MSF Kenema Hospital (Hangha)

Main Purpose 

Ensuring general functioning of the pharmacy and supervising pharmacy supply chain processes in accordance with  MSF standards, protocols and procedures, in order to ensure its efficiency and operating availability.

Main Responsibilities 

• Planning and supervising on a day-to-day basis the Pharmacy Warehouse and Medical Stock Management activities  in the project, ensuring compliance of MSF standards, protocols and procedures. These activities include but are not  limited to the following:
•  Physically and administratively managing medical stocks in conjunction with project pharmacy  manager and end-user unit supervisors and assuming responsibility for the warehouse and its contents
•    Ensuring storage, stock management and supply processes, as well as hygiene and security procedures, tools, and  protocols (controlling pests and rodents), implementing appropriate quality controls and records, in order to ensure  good storage conditions (temperatures, humidity and light exposure) and availability of drugs and medical material,  according to MSF protocols, national regulations
• Ensuring that all necessary tools and management procedures are in place in order to avoid stock ruptures, losses  (expiries, damages due to bad storage conditions, temperature breach) and excess stocks. Regularly comparing stock  card and software database, checking inventory levels (physical counts), keeping inventories up to date and monitoring  consumption
• Checking, recording and arranging the goods received from supplier and ensuring the availability of a wide range of  items for various departments (medical supplies, therapeutic foods, tools, equipment, etc.)
• Ensuring that all items are well organized and correctly stored according to their specificity, well protected, fully  identified and easily accessible (cleanliness, security, access, etc.)
• Participates in the definition of distribution system for the end-user departments, including strategy and frequency for  replenishment, ordering schedule, methods of calculation, flow of communication and standard operating procedures.  These activities include but are not limited to the following:
• Recording all items received and issued in computer  (Isystock) and reporting on drug consumptions and medical equipment dispensed according to protocols, informing on  unusual patterns as well as forecasting future needs, in order to rationalise the budget and to ensure availability.
•  Ensuring that dispensing and administration of medication take place under hygienic conditions, following MSF  hygiene and infection control procedures.
• Ensure that a monitoring system is in place for collection of consumption data, surveillance activities (i.e. surveys,  prescribing analysis) and reporting of medication errors, in collaboration with nursing and medical professionals.
•    Participate in the supervision, monitoring and guidance for medication safety in collaboration with nursing and medical  professionals
• Ensuring that a medical standard list is available for every unit.

MSF Section / Context Specific Responsibilities 

• Being in charge of the order preparation for end-use units in timely manner according to the monthly schedule, stick to  Good Distribution Practice
• Ensuring ‘first expired first out’ rule with possible measures through all the activities, including daily order preparation,  return from the unit, shelves arrangement and cargo reception
• Ensuring monitoring temperature, humidity of the warehouse, periodical cleaning of shelves, fridges conducted by  storekeepers
• Being flexible on receiving cargo even with short notice, preparing the reception and giving back the feedback
•  Managing expired items the end of each month from pharmacy warehouse, collaborating with unit supervisors regarding  expired items occuring from units and having accurate list of expired items in order to destruct accordingly
•  Conducting stock analysis(rupture, risk of rupture, sleeping stock, overstock) on a regular basis and share Monthly Stock  Report with pharmacy manager

Requirements 

Education Essential, degree of pharmacy management or  nursing related studies., or medical profile

Experience At least 1year certified work experience as a  pharmacy manager or equivalent experience

Languages Mission language and local language essential

Knowledge Essential computer literacy (word, excel and  internet)

Application Details 

Applicants should submit:  

Application letter, CV, copy of certificates/diplomas, labour card, work certificates from previous employment– No original  documents to be submitted  

Applications can be submitted to:  

MSF Hangha Hospital – main gate watchman post

Main gate guard post MSF Boajibu Office

MSF Belgium Freetown Office (Aberdeen Road)

Please indicate “Vacancy Pharmacy Supervisor” on the envelope  

Application deadline: 19 th January 2023 – no late applications will be accepted

Only short-listed candidates will be contacted for further recruitment process.

Please note that MSF does not reimburse transportation cost if applicants are asked for a test or interview.  Preference will be given to candidates without a pincode