Partners in Health is recruiting to fill the following positions:

1.) Executive Officer to the Executive Director
2.) Biomed Manager
3.) Strategic Health Information System (SHIS) Lead

See job details and how to apply below.

1.) Executive Officer to the Executive Director

Vacancy Announcement

Partners In Health (PIH) is an international health organization relentlessly committed to improving the health of the poor and marginalized. PIH partners with local governments to build local capacity and works closely with impoverished communities to deliver high-quality health care, address the root causes of illness, train providers, advance research, and advocate for global policy change. Our delivered services in the field are based in our partnership with the Governments and Ministries of Health and the support to education, training and mentorship to Health care workers and students is one of our pillars for the Health care system strengthening.

PIH currently has implementation programs in Haiti, Rwanda, Lesotho, Liberia, Malawi, Peru, Mexico, Russia, Sierra Leone and Navajo Nation. Through our partnership with Harvard Medical School and the Brigham and Women’s Hospital, we support a wide range of programs in dozens of other countries around the world.

Our Work In Sierra Leone:

Partners In Health (PIH) began supporting the government of Sierra Leone in response to the Ebola epidemic in October 2014. Recognizing the large need for continued investments in the health system after Ebola, PIH is committed to long-term health system strengthening in support of the Ministry of Health and Sanitation (MOHS), guided by the same principles as our emergency response and our work around the world: public sector accompaniment, integrated and comprehensive services, social justice, nimbleness and flexibility, partnership, community ownership, and evidence-based interventions. In the aftermath of the epidemic, PIH is committed to supporting the delivery of comprehensive health services in Sierra Leone, from the community level to the health center and to referral hospitals.

Position Overview

The executive officer will provide administrative support and coordination to the Executive Director of Partners In Health Sierra Leone, including scheduling meetings, planning trips, briefing the ED in advance of meetings, and prioritizing requests. This role is a great fit for someone with exceptional interpersonal skills, superior attention to detail, and organizational skills. This role will also be an excellent opportunity for someone who enjoys coordinating administrative tasks, has strong skills in Microsoft 365, is a talented writer, and who is skilled at managing schedules and priorities.

Essential Duties and Responsibilities:

• Manage the ED’s calendar, supporting in prioritization of meetings and time
• Support ED in ensuring follow up to emails and requests by maintaining organized list of action items and follow through of longer-term initiatives
• Track requests made of the ED and provide briefings and summaries as needed
• Coordinate local and international travel arrangements of the Executive Director, prepare itineraries, plan logistics
• Draft official and unofficial written correspondence for the Executive Director’s review
• Provide administrative and office support, such as notetaking, spreadsheet creation, creating and maintaining filing systems
• Assist in preparation, execution, and follow up on leadership team meetings
• Prepare office for high level meetings of the executive director and senior leadership
• Lead cross-team engagement in preparation for events, such as conferences and large events, including coordinating across staff to ensure proper planning for events and travel
• Coordinate with administrative team on logistics of all donor visits and international travelers

Prevention of Sexual Exploitation, Abuse and HarassmentAt Partners In Health, we are committed to ensuring that those who benefit from our work- including our patients, families and community members – as well as our staff are treated with dignity and respect and protected from sexual exploitation, abuse and sexual harassment. A range of pre-employment checks will be undertaken in conformity with Partners In Health’s PSEAH policy. Partner In Health will request information from applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment.  By submitting an application, the job applicant confirms their understanding of these recruitment procedures.Education and Work Experience Requirements

• Bachelor’s degree required
• Good organizational skills, attention to detail, and the ability to work in a very fast paced deadline driven environment; the ability to conceptualize complex tasks and work independently; strong problem-solving skills; superior writing skills.
• Proficient in Microsoft 365 suite, including outlook and teams
• Ability to be resourceful and work with little to no supervision
• Prior experience supporting senior-level decision-makers on a close basis
• Fluency in English and excellent oral and written communication skills.
• Humility and flexibility. Capacity to enter each conversation as a learner and a teacher.
• Commitment to health as a human right and social justice required.

Social JusticeWe are a global health and social justice organization that responds to the moral imperative to provide high-quality health care globally to those who need it most. We strive to ease suffering by placing patients at the center of all care, bringing the benefits of modern medicine to all.Method of applicationInterested candidates are required to apply through our website: www.pih.org/employment.   In your application, please ensure to include names, addresses, email addresses and telephone numbers of three (3) referees. This position will be running until a suitable candidate is identified.

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2.) Biomed Manager

Application Status:Internal Advert

Organisation Profile

Partners In Health (PIH) is an international health organization relentlessly committed to improving the health of the poor and marginalized. PIH partners with local governments to build local capacity and works closely with impoverished communities to deliver high-quality health care, address the root causes of illness, train providers, advance research, and advocate for global policy change. Our delivered services in the field are based in our partnership with the Governments and Ministries of Health and the support to education, training and mentorship to Health care workers and students is one of our pillars for the Health care system strengthening.

PIH currently has implementation programs in Haiti, Rwanda, Lesotho, Liberia, Malawi, Peru, Mexico, Russia, Sierra Leone and Navajo Nation. Through our partnership with Harvard Medical School and the Brigham and Women’s Hospital, we support a wide range of programs in dozens of other countries around the world.

Our Work In Sierra Leone:

Partners In Health (PIH) began supporting the government of Sierra Leone in response to the Ebola epidemic in October 2014. Recognizing the large need for continued investments in the health system after Ebola, PIH is committed to long-term health system strengthening in support of the Ministry of Health and Sanitation (MOHS), guided by the same principles as our emergency response and our work around the world: public sector accompaniment, integrated and comprehensive services, social justice, nimbleness and flexibility, partnership, community ownership, and evidence-based interventions. In the aftermath of the epidemic, PIH is committed to supporting the delivery of comprehensive health services in Sierra Leone, from the community level to the health center and to referral hospitals.

Position Overview

We are seeking a highly motivated and experienced Biomedical Manager to lead and oversee our biomedical department's operations. The Biomedical Manager’s primary responsibilities are in Koidu District and travel out as needed. Also plays a crucial role in ensuring the smooth functioning of our medical equipment, systems, and technologies, contributing to the overall quality of patient care. The ideal candidate should have a strong background in biomedical engineering, excellent leadership skills, and a proven track record of managing complex biomedical projects. PIH seeks individuals committed to the mission and values (see PIH Values) of the organization to join the team.

If you are a dedicated and forward-thinking individual with a passion for biomedical engineering and a drive to enhance healthcare through technology, we invite you to apply for this exciting opportunity as a Biomedical Manager. Join our team and contribute to the advancement of patient care and well-being.

Essential Duties and Responsibilities:

Departmental Leadership:

• Provide leadership and direction to the biomedical department, fostering a culture of collaboration, innovation, and excellence.
• Supervise, mentor, and guide a team of biomedical engineers, technicians, and support staff to ensure optimal performance and professional growth.

Equipment Management:

• Oversee the procurement, installation, calibration, maintenance, and repair of a wide range of medical equipment, ensuring compliance with regulatory standards and manufacturer guidelines.
• Develop and implement preventive maintenance schedules and quality control processes to maximize the operational life of medical equipment.

Regulatory Compliance:

• Stay updated with industry regulations, standards, and guidelines (e.g., FDA, ISO, AAMI) to ensure the biomedical department's practices align with legal and safety requirements.
• Lead efforts to maintain accurate documentation, records, and reports related to equipment maintenance, service history, and compliance.

Budget and Resource Management:

• Collaborate with the finance department to develop and manage the biomedical department's budget, ensuring cost-effective operations and adherence to financial targets.
• Optimize resource allocation, including staffing, equipment, and supplies, to meet departmental goals and organizational needs.

Technical Support and Training:

• Provide technical expertise and support to medical / clinical staff, assisting in troubleshooting and resolving equipment-related issues in a timely manner.
• Organize training sessions for clinical personnel to ensure proper and safe use of medical equipment and technologies.

Vendor and Stakeholder Management:

• Establish and maintain strong relationships with vendors, suppliers, and manufacturers to facilitate equipment procurement, service agreements, and technological updates.
• Collaborate with cross-functional teams, including IT and clinical departments, to integrate biomedical systems and technologies seamlessly into the healthcare environment.

Performance Improvement:

• Continuously assess the efficiency and effectiveness of biomedical processes and workflows, identifying opportunities for improvement and implementing best practices.
• Lead initiatives to upgrade equipment, adopt new technologies, and enhance operational efficiencies within the biomedical department.
• Ensure successful implementation of PIH’s new computerized maintenance management system (CMMS) to track and plan corrective and preventative maintenance for biomedical equipment across all PIH-supported facilities

Skills

• Excellent leadership and team management skills, with a proven ability to mentor and develop staff.
• Exceptional problem-solving abilities and a track record of driving process improvements.
• Strong communication skills, both written and verbal, with the ability to collaborate effectively across departments and with external stakeholders.
• Detail-oriented mindset with a commitment to maintaining accurate documentation and records.

• Demonstrated project management skills and the ability to handle multiple priorities in a dynamic environment.
• Excellent analytic & communication skills.
• Strong team spirit and interpersonal skills.
• Patience and the ability to work in high-pressure environments.
• Research and analytic skills.
• Proficient use of MS Office and relevant CMMS software.

Education and Work Experience Requirements

• Bachelor’s degree in biomedical engineering, Electrical Engineering, or a related field; master’s degree preferred.
• Minimum of seven (7) years of progressively responsible experience in biomedical engineering, with at least five (5) years in a managerial role.
• Strong knowledge of medical equipment, devices, and technologies across various specialties.

Familiarity with relevant regulations and standards, such as FDA, ISO, and AAMI.

Prevention of Sexual Exploitation, Abuse and HarassmentAt Partners In Health, we are committed to ensuring that those who benefit from our work- including our patients, families and community members – as well as our staff are treated with dignity and respect and protected from sexual exploitation, abuse and sexual harassment. A range of pre-employment checks will be undertaken in conformity with Partners In Health’s PSEAH policy. Partner In Health will request information from applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment.  By submitting an application, the job applicant confirms their understanding of these recruitment procedures.Method of applicationInterested candidates are required to apply through our website: www.pih.org/employment or hard copy at 27/29 Sahr Lebbie Street Kono.   In your application, please ensure to include names, addresses, email addresses and telephone numbers of three (3) referees.

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3.) Strategic Health Information System (SHIS) Lead

Organisation Profile

Partners In Health (PIH) is an international health organization relentlessly committed to improving the health of the poor and marginalized. PIH partners with local governments to build local capacity and works closely with impoverished communities to deliver high-quality health care, address the root causes of illness, train providers, advance research, and advocate for global policy change. Our delivered services in the field are based in our partnership with the Governments and Ministries of Health and the support to education, training and mentorship to Health care workers and students is one of our pillars for the Health care system strengthening.

PIH currently has implementation programs in Haiti, Rwanda, Lesotho, Liberia, Malawi, Peru, Mexico, Russia, Sierra Leone and Navajo Nation. Through our partnership with Harvard Medical School and the Brigham and Women’s Hospital, we support a wide range of programs in dozens of other countries around the world.

Our Work In Sierra Leone:

Partners In Health (PIH) began supporting the government of Sierra Leone in response to the Ebola epidemic in October 2014. Recognizing the large need for continued investments in the health system after Ebola, PIH is committed to long-term health system strengthening in support of the Ministry of Health and Sanitation (MOHS), guided by the same principles as our emergency response and our work around the world: public sector accompaniment, integrated and comprehensive services, social justice, nimbleness and flexibility, partnership, community ownership, and evidence-based interventions. In the aftermath of the epidemic, PIH is committed to supporting the delivery of comprehensive health services in Sierra Leone, from the community level to the health center and to referral hospitals.

Position Overview

The strategic health information system lead will be responsible to carry forward this vision of the organization to strategically reinforce all the components of its overall health information system comprise of all Monitoring and Evaluation (M&E) including health statistics and data management, evaluation, research, e-health components that include facility-based information technology, mobile data technology, geographic information system (GIS), etc. In this position, this lead person will be in charge to come up with the strategies, supervise and support the associated activities, put together a strong and competent team while continuously reinforce their capacity, and advocate the necessary resources to build the team, put in place necessary the infrastructure and support the organization effort to generate those resources. To be efficient at this position the lead will work closely with the PIH-Sierra Leone SMT, especially the Medical Director, to receive guidance and set priorities; work with the Boston SIS team to stay up-to-date about available resources and get technical support; and stay connected with the relevant entities at MOHS and DMHTs to provide the accompaniment needed to support the development of the health information system in the country.

Essential Duties and Responsibilities:

Primary Responsibilities:

Team Leadership

• Lead a growing multidisciplinary team of SHIS comprise of 3 main units: M&E, Research and e-Health. Manage and supervise the M&E team comprise of data management specialists, data officers and coordinators and archives staff. Provide guidance and leadership to the e-Health manager in charge of implementing e-health strategies and supervising the team of e-Health specialists and technicians. Oversee the work of the evaluation and research Manager and research specialist.

• Ensure high level of positive synergy between these units. The SHIS will accompany closely and work side by side with these units to promote a consistent team spirit   while ensuring, integration and alignment of all initiatives and tasks to be performed by these units.
• Conduct regular performance evaluation for the team to identify strengths and weaknesses, as well as come up with strategies to improve staff performance.
• Conduct regular training sessions, technical meetings and staff motivation activities to make sure that the team has the capacity, resources and the positive spirit to perform efficiently their tasks.
• Work with managers of the different units to address technical issues that hinder the work of the team as well as supporting the HR department in the resolution of conflicts among members of the SHIS staff or with any other colleagues in the work environment.
• Remain connected and engaged with the SMT, the PIH SIS leads in Boston and the relevant health officials at the MOHS and DHMT levels to ensure integration, compliance and synergies with the initiatives around health information at all levels.
• To take advantage as much as possible of the OnePIH network, represent the PIH-SL SHIS team at senior PIH meetings in country and with Boston teams such as overall SIS Boston, Impact Initiative, Health Financing and Planning, Research Core, Health System Strengthening and Quality Improvement, etc. as well as at high-level meetings with external partners and other relevant events such as workshops, conferences, etc.
• Request for and respond to the relevant work sessions with the Boston SIS and other health information teams in other PIH sites to learn from initiative being implemented in those sites as well as share experience and expertise to support their initiatives and projects.
• Together with the different SHIS unit managers lead the development of the overall SHIS strategic planning and budgeting.

Technical responsibilities

• Develop a clear understanding of the overall landscape of health information system at both the organization level and the country level to come up with suitable initiatives and interventions to efficiently target PIH contributions to this sector in the country.
• Master the content and the features of the different systems and platforms being used and to be used at the PIH-SL and OnePIH and look for ways to build capacity of both the M&E, research and e-Health teams and the processes for their efficient use.
• Ensure a continuous and positive synergy and integration between the M&E unit and the e-Health unit leading to a strong health information system to the benefit of the programs and projects requiring strong data system to support their work in providing evidence-based and quality of care  and services to the patients/beneficiaries.
• Engage directly with the different programs and projects leads to understand their needs This will include adapt M&E processes and tools, further develop features and add modules on Open MRS as our EMR platform as needed at the different PIH-SL supported sites; accompany the CBP team in developing a suitable and efficient mobile data system based on CommCare and start making plan to integrate GIS component into their interventions, especially in the context of the adaptation of the household model; work with both units to develop with Boston team an efficient data warehouse system administered locally and compliant to the country data governance requirements and laws; etc.
• Through evaluation of level of competency and staff performance appraisal identify technical weaknesses of members of the team in order to organize targeted training sessions, mentorship plan and supportive supervision to improve both individual and team capacity in those areas.
• Lead as necessary the development of additional tools and/or additional features in existing tools to address specific issues or needs expressed by the clinical team and all other program teams that require information system expertise.
• Provide the necessary technical accompaniment to the team for all relevant projects and initiatives implemented at all the PIH-SL supported sites from design, testing, development and implementation. This will include system implementation needs and feasibility assessments, choice of the right platforms and tools, adaptation/customization of system and tools, development of processes and procedures, system evaluation, etc.
• Work with all SHIS units to trigger interest for the utilization by programs of the different systems and tools developed, adopted or customized by the SHIS team. Work with the team to put in place plan to receive and efficiently use feedback from the different users.
• Be involved directly in facilitating the building of effective relationship with frontline clinicians to make sure systems are designed to reflect their needs and implemented to efficiently support their time and quality of work.
• Working with the Medical Director and the MOHS facility management teams, lead with the two units the development and strengthening of efficient health information system in two teaching health facilities in the Western Area: the Lakka Government Hospital and the Sierra Leone Psychiatric teaching Hospital (SLPTH) in Kissy.
• In the context of the implementation of the Maternal Center of Excellence (MCOE) to extend maternal services at the Koidu Government Hospital (KGH) work with the Medical Director, the Maternity team, with support from Boston, and based on existing experience in the organization, develop and implement overtime an ambitious up-to-date health information system that will respond constantly to the needs and the aspiration of this project.
• Develop strong and effective collaboration with relevant PIH program and projects teams to contribute to the overall organization vision and goal. This will include working with clinical team, especially the Clinical Education and Quality Improvement (QI) director to provide data and data sets needed to assess quality of care and implement QI  projects; working with the research and integration manager to support research initiatives; working with the P&P team to support grants writing, donors report requirements; working with the SMT to provide up-to-date information necessary for decision making and strategic orientation and planning of the organization

Prevention of Sexual Exploitation, Abuse and Harassment

At Partners In Health, we are committed to ensuring that those who benefit from our work- including our patients, families and community members – as well as our staff are treated with dignity and respect and protected from sexual exploitation, abuse and sexual harassment. A range of pre-employment checks will be undertaken in conformity with Partners In Health’s PSEAH policy. Partner In Health will request information from applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during emploment, or incidents under investigation when the applicant left employment.  By submitting an application, the job applicant confirms their understanding of these recruitment procedures

Qualifications/Requirements

•  At least a master’s degree in statistics, data science, health information system, heath informatics, epidemiology, Public Health or other related fields.
• Minimum 5 years professional experience working in health information system managing multidisciplinary teams developing and using different health information platforms.
• Demonstrated capacity in configuring database, designing and integrating efficient workflow in the development of electronic information system, managing stakeholders’ requirements and their feedback, and ensuring smooth running of electronic information system
• Experience computer skills: high level of skills in using data management systems and statistical software packages such as Excel, Stata, R Statistics, etc. Familiarity with data aggregation and visualization tools such as Power BI, DHIS2, etc. Good understanding and familiarity with mobile data applications such as CommCare, REDcap, etc.; and sufficient knowledge about and exposure to projects that have used GIS component…
• Strong experience and skills in both quantitative and qualitative evaluation methods
• Experience developing training materials, conducting workshops and other capacity building activities
• Ability to mentor and manage individuals with diverse educational, professional and cultural backgrounds
• Strong written and spoken English skills and ability to communicate clearly with a variety of stakeholders
• Excellent communication and training facilitation skills
• Excellent organizational skills and impeccable attention to details
• Experience and demonstrated ability to interact and provide technical guidance based on evidence to SMT at strategic level.
• Ability to prioritize multiple tasks, work under pressure, and meet deadlines
• Work experience in resource-limited settings and/or rural areas
• Willingness to live in a remote site and travel regularly

Social JusticeWe are a global health and social justice organization that responds to the moral imperative to provide high-quality health care globally to those who need it most. We strive to ease suffering by placing patients at the center of all care, bringing the benefits of modern medicine to all.Method of applicationInterested candidates are required to apply by email to pihslrcruitment@pih.org   In your application, please ensure to include names, addresses, email addresses and telephone numbers of three (3) referees not later than 12:00pm GMT (Midnight) on Thursday 4th July 2024

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