JAM (Joint Aid Management) is recruiting to fill the following positions:

1.) Receptionist/Admin Assistant
2.) Office Cleaner

 

See job details and how to apply below.

 

1.) Receptionist/Admin Assistant

 

ESSENTIAL DUTIES AND RESPONSIBILITIES

Specific tasks include, but are not limited to, the following:

Reception and Administration;

• Responsible for manning reception, receiving and directing visitors after liaising with the hosts

• Ensure all visitors adhere to covid19 precautions

• Keep a log of all visitors, who they visited and purpose;

• Ensure reception area is tidy and presentable, with all necessary stationery and material

• Responsible for answering JAM incoming calls, taking, recording and following –up on messages

• Ensure all office public notice boards are cleaned and up to date;

• Ensure all wall clocks have correct readings and continuously powered;

• Responsible for daily office checklist

• Help in scanning, photocopying, binding of office documents

• Handle incoming and outgoing mail;

• Maintain the office supplies logbook/stock card and ensure reorder levels

• Responsible for month end stock report

• Responsible for collating monthly timesheet and leave request on a monthly basis

• Maintain contact lists monthly;

• Provide other administrative support as required from time to time;

• Compilation of documentation packs for meetings with external clients;

• Any other duties as assign by supervisor

  
  
  
  

Communication: 

• Able to work and converse effectively with all levels of colleagues, clients, and other external contacts.

Requirements;

 

• Diploma level – or equivalent

• At least 2 years’ experience of working within an office environment and INGO

• Familiarity with the use of office equipment i.e. fax, photocopiers etc.

• Implementing admin systems and databases

• Excellent verbal communication skills with a good telephone manner

• Good written skills

• Good interpersonal skills

• Computer literate, with keyboard skills and experience of word-processing, (Microsoft Word, Excel)

• Combined with ability to acquire other skills as necessary (e.g. databases and spreadsheets).

• Ability to work on own initiative and take responsibility where necessary and to work as part of a team.

 

To Apply

Qualified candidates should submit a cover letter and resume to:

jamsl@jamint.com and cc:

 admire.hamilton@jamint.com

noting the job title in the subject line.

Closing date for all Applications will be 12th July 2021

 

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2.) Office Cleaner

 

Generally, the Office Cleaner will:

• Ensure that the kitchen, toilets and the office environment is properly kept clean;

• Ensure clean plates, cutlery and glasses are dry and available at all times;

• Ensure waste are properly emptied at the bin provided at the the office and monitors that it is properly cleared

• Sweep, dust and mop office floors by using cleaning supplies

• Replenish towels, soap and toilet paper in bathrooms on a regular basis

• Ensure proper cleanliness of the areas around the office such as walkways and parking lots

• Ensure dustbins in offices are emptied twice a day

• Move around furniture for the purpose of storage or rearranging

• Ensure the dispenser is always clean and there is drinking water

• Monitor water usage and reports

• Report damaged furniture and fittings to admin;

• Run office errands as required;

• Collaborate with all JAM Staff to ensure smooth running of the office in terms of office facilities and equipment.

• Perform dusting, disinfecting and polishing of surfaces and furniture as needed

• Ensure the door knobs and are disinfected three times a day to observe COVID 19 precautions

• All other duties that may be assigned within the scope and capacity of the employee

Requirement:

• Communication skills: applicants should be a able to read, write, and speak English language at a level necessary for efficient performance. They also need good communication skills to effectively follow written or verbal instructions

• In-depth knowledge of modern cleaning equipment and chemicals

• Been able to use chemicals in a safe manner

• Able to operate janitorial equipment properly and safely

• Able to clean all fixtures and furniture safely

• Any other duties as assigned

To Apply;

Qualified candidates should submit a cover letter and resume to:

jamsl@jamint.com  and cc:

admire.hamilton@jamint.com

noting the job title in the subject line.

Closing date for all Applications will be 12th July 2021.

Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

Organization Profile

Partners In Health Sierra Leone LLC (PIH) is an international health organization relentlessly committed to improving the health of the poor and marginalized. PIH partners with local governments to build local capacity and works closely with impoverished communities to deliver high-quality health care, address the root causes of illness, train providers, advance research, and advocate for global policy change. Our delivered services in the field are based in our partnership with the Governments and Ministries of Health and the support to education, training and mentorship to Health care workers and students is one of our pillars for the Health care system strengthening.

 

PIH currently has implementation programs in Haiti, Rwanda, Lesotho, Liberia, Malawi, Peru, Mexico, Russia, Sierra Leone and Navajo Nation. Through our partnership with Harvard Medical School and the Brigham and Women’s Hospital, we support a wide range of programs in dozens of other countries around the world.

 

Our Work In Sierra Leone:

Partners In Health Sierra Leone LLC (PIH) began supporting the government of Sierra Leone in response to the Ebola epidemic in October 2014. Recognizing the large need for continued investments in the health system after Ebola, PIH is committed to long-term health system strengthening in support of the Ministry of Health and Sanitation (MOHS), guided by the same principles as our emergency response and our work around the world: public sector accompaniment, integrated and comprehensive services, social justice, nimbleness and flexibility, partnership, community ownership, and evidence-based interventions. In the aftermath of the epidemic, PIH is committed to supporting the delivery of comprehensive health services in Sierra Leone, from the community level to the health center and to referral hospitals.

 

Position Overview

To maintain a Clean, sanitary, comfortable and tidy environment at the office and partners in Health Residents

PIH seeks individuals committed to the mission and values (see PIH Values) of the organization to join the team.

Essential Duties and Responsibilities:

Clean the Office building, bathrooms, toilets and all surfaces
Collect garbage around the office and empty waste bins
Dust the cobwebs, sweep and mop floor surfaces and ensure that all Offices and toilets are odorless
Report anything in need of repair or replacement to the District Administration Officer
Keep Area and space clean and tidy at all times and the cleaning materials safely stored
Ensure proper cleanliness of the areas around the office such as walkways and parking lots
Wash down restroom and ensure they are sanitized properly
Water and tend plants if any around guesthouse/Office
Clean rooms/Offices according to the schedule and detailed checklist set by the Administration Officer, or when requested
Keep dishes and kitchen utensils clean and put away as needed throughout the day
Responsible for replenishing consumable items in toilet
Monitor building security and safety by performing such tasks as locking doors after operating hour and checking electrical appliance use to ensure that hazards are not created
Ensure all equipment and materials needed for cleaning are available
Take care of the environment and ensure the compound is always tidy
And any other duties signed
Prevention of Sexual Abuse and Exploitation

PIH is committed to the principles of diversity, equality and inclusion. We strive to provide an inclusive and supportive working environment. PIH is committed to safeguarding staff, children and communities with whom we work, therefore any offer of employment is conditional upon the successful completion of applicable background checks, including a criminal records checks.

Qualification and Experience

Basic education, relevant experience and basic English language skills required.

Methods of Application

Application with detailed curriculum vitae (maximum 3 pages) including names, addresses, email addresses and telephone numbers of three (3) referees, by email to:

pihslrecruitment@pih.org

not later than 5:00pm GMT on Friday, 4th June, 2021.

Women are strongly encouraging to apply.

DUE TO THE CURRENT COVID-19 PANDEMIC, WE DO NOT ACCEPT HARD COPIES

Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.