BRAC Microfinance Sierra Leone Limited (BMSLL)

Position: Procurement Officer

Are you a competent, dynamic and self-motivated individual? Apply to fill for the position of Procurement Officer in the largest microfinance institution in Sierra Leone. We encourage experience graduate to apply. In this position, you will be reporting to the Human Resource and Training Manager.  BRAC Microfinance (SL) Limited (BMSLL) launched in 2008 has grown to become the largest microfinance institution in the country. Our mission is to provide a range of financial services responsibly to people at the bottom of the pyramid. We particularly focus on women living in poverty in rural and hard-to-reach areas, to create self-employment opportunities, build financial resilience, and promote women’s entrepreneurial spirit by empowering them economically. Our core products include a group-based microloan provided exclusively to women, and small enterprise loans for entrepreneurs seeking to expand their businesses. We also provide loans for jobholders with low to moderate income and agrifinance loan to support smallholder farmers to enable them scale-up their farming activities, leading to increased yields and higher income. In all our endeavors, we adhere to the Universal Standards for Social Performance Management and the Client Protection Principles, placing clients’ well-being at the center of everything we do to achieve our social mission.

JOB PURPOSE: The Procurement Officer is responsible to facilitate a transparent cost effective procurement process for the organization in order to meet the requirements of various department on time with best value for money.

JOB SUMMARY:

1. The Procurement Officer will assist in building and maintaining a firm supplier base through an approve supplier and vendor list
2. Engage the procurement committee negotiate and agree contracts and monitor their progress – checking the quality of service provided
3. Liaise with accounts / finance department to help the smooth flow of the invoicing and payment process
4. Work together with Procurement Committee in the selection of qualified suppliers
5. Oversee the acquisition of materials needed for general supplies, for offices, facilities and equipment.
6. Maintaining adequate records of purchases
7. Coordinate with procurement committee to review, evaluate, and approve specifications for issuing and awarding bid
8. Developing business by gaining new contracts, analysing logistical problems and producing new solutions.
9. Locate vendors of materials, equipment or supplies, and interview them in order to determine product availability and terms of sales as well as liaising and negotiating with them
10. Liaising with department/ operational personnel to determine levels of day to day consumables and spares to be held in stock conducting market surveillance to ascertain the best products and suppliers in terms of best value, delivery schedules and quality Ensure that there is a procurement plan in place

 

SAFEGUARDING RESPONSIBILITIES:

1. Ensure the safety of team members from any harm, abuse, neglect, harassment and exploitation to achieve the programme goals on safeguarding implementation. Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment.
2. Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action.
3. Follow the safeguarding reporting procedure in case any reportable incident takes place, encourage others to do so.

 

EDUCATIONAL REQUIREMENTS:
A Bachelor degree in Procurement and Logistics or other related fields

OTHER REQUIREMENTS
Attached copy of Nation ID Card, Passport or Birth Certificate
Attached copy of Academic Certificate

TECHNICAL SKILLS, EXPERIENCE & KNOWLEDGE
At least 3 years experience in similar position, with sound understanding of working with anINGO;
Knowledge and experience in the supply chain.
Previous experience in leading, managing, and advising teams of staff and partners.
Experience and flexible approach to problem solving and prioritizing a high workload and multiple tasks.
Excellent computer skills, with significant experience in Excel and MS word.
Excellent organizational skills, including the ability to plan comprehensively, set priorities, and manage multiple tasks efficiently.
Proven ability of initiative, work with limited supervision and give support, guidance and training.
Excellent interpersonal skills, ability to work with discretion regarding confidential information, possession of sound judgment and attention to detail.

EMPLOYMENT TYPE: Full Time
JOB LOCATIONS: Freetown – Country Office

If you feel you are the right match for the above-mentioned position, please follow the application instructions accordingly:

Interested candidates need to send a letter of interest indicating the title of position applied for, updated CV mentioning educational grades, through email to recruitment.sierraleone@brac.net, OR by hand to our Country Office – 2 Samuel Bannister Drive, Wilberforce, Freetown.

Only completed applications will be accepted and shortlisted candidates will be contacted. Women are strongly encourage to apply

Application deadline: 24 th May, 2024

BRAC Microfinance (SL) Limited is committed to safeguarding children, young people and vulnerable adults, and expects all employees and clients / beneficiaries to share the same commitment. We believe every stakeholder and every member of the communities we work with has the right to be protected from all forms of harm, abuse,

Catholic Relief Services (CRS) is recruiting to fill the following positions:

1.) Technical Advisor
2.) Program Manager
3.) School Liaison Officer
4.) Education and Literacy Program Manager
5.) Procurement Officer

 

See job details and how to apply below.

1.) Technical Advisor

CRS JOB ADVERT – INTERNAL/EXTERNAL 

CRS is recruiting for X1 Position: Technical Advisor – REACH Malaria 

If you are interested and your profile matches the requirements, please read the below job descriptions, and follow the instructions to submit your application package.  

About CRS 

Catholic Relief Services is the official international humanitarian agency of the Catholic community in the  United States. CRS works to save, protect, and transform lives in need in more than 100 countries, without  regard to race, religion or nationality. CRS’ relief and development work is accomplished through programs  of emergency response, health, agriculture, education, microfinance and peacebuilding.

Job Summary: 

CRS seeks a Technical Advisor for the USAID’s President’s Malaria Initiative (PMI)-funded Reaching every at risk community and household with malaria services (REACH Malaria) global program for its Sierra Leone  country program. Reach Malaria aims is to provide implementation support services and technical assistance  to countries to accelerate progress in comprehensive delivery of facility and community-based malaria  services, including malaria case management, prevention of malaria in pregnancy, seasonal malaria  chemoprevention, health systems strengthening, data collection and use for service delivery, and other  malaria prevention interventions. CRS is a sub to a prime organization.

As a technical advisor, you will report to the Program Manager II and will provide technical leadership,  guidance, and support to a help introduce and implement malaria support services, and coordinate with  relevant ministries, CRS technical teams and other implementing partners globally.

Roles and Key Responsibilities: 

• Lead technical and monitoring aspects of project activity implementation and ensure adherence to  PMI technical guidance and global best practices.
• Provide technical solutions to REACH Malaria activities for strategic planning and how to best apply  program implementation standards, best practices, partnership principles, tools, and MEL, ensuring  high-quality implementation.
• Support developing project work plans and guide the design of specific, quantifiable performance  indicators and targets for core and country programs, and reporting results.
• Contribute to identifying and scaling-up best practices in malaria diagnosis and case management,  malaria in pregnancy, and community case management.
• Contribute to capacity strengthening initiatives in REACH Malaria programming for staff and partners through helping develop learning and training strategies and agendas/curriculums, conducting trainings and workshops, and mentoring and coaching to CP staff.
• Contribute to knowledge management and learning through collecting and analyzing program data, evaluating strategic projects, assisting with measuring program impact, capturing and sharing lessons learned and best practices, and research and internal reports. Contribute to the design and  drafting of research findings, publications, project updates, guidance documents, presentations and  donor reports.
• Establish and maintain relationships with relevant stakeholders, including ministries of health,  universities, NGOs, civil society, and private sector partners in coordinating activity implementation.  Participate in forums in the area of malaria to collect and share best practices and promote REACH  Malaria’s work.

Basic Qualifications 

• Master’s Degree in Public Health, Health or Medical Science, or other related area required.
• Minimum of five years relevant international working experience in an advisory or management role  with progressive responsibilities, ideally with an international NGO, with minimum of three years  working for programming interventions in malaria.
• Demonstrated application of technical principles and concepts in malaria. General knowledge of  other related disciplines to ensure proper cross-sectoral approach.
• Experience in technical writing.
• Experience in mentoring, coaching, facilitation and training applying adult learning principles and  practices.
• Experience with program monitoring and evaluation, including applying data collection tools and  methodologies, data analysis, and data presentation.
• Experience and skills in networking and relations with donors, peer organizations, and faith-based  and civil society partners. Understanding of partnership principles.
• Proficient in MS Office packages (Excel, Word, PowerPoint), Web Conferencing Applications,  information and budget management systems, knowledge-sharing networks.
• Experience supporting USAID and/or PMI funded health projects, with preference for malaria  interventions.
• Familiarity with stakeholders in the malaria services space, including malaria case management,  prevention of MiP, SMC, surveillance, health systems strengthening, data collection and use for  service delivery.

Required Languages – English Language

Travel – include percentage of required travel, if applicable. Could be stated as Must be willing and able to  travel up to 10 %.

Knowledge, Skills and Abilities 

• Excellent relationship management skills with ability to influence and get buy-in from people not  under direct supervision and to work with individuals in diverse geographical and cultural settings.
• Strong strategic, analytical, problem-solving and systems thinking skills with capacity to see the big  picture and ability to make sound judgment.
• Strong written and oral communication skills.
• Strong presentation, facilitation, training, mentoring, and coaching skills.
• Proactive, resourceful and results oriented.

Supervisory Responsibilities: None 

Key Working Relationships: 

Internal: REACH Malaria Sierra Leone team, Head of Programs, Country Representative, Head of Operations, REACH Malaria Senior Coordinator and other REACH Malaria staff, Regional Technical Advisors, Senior  Technical Advisor – Malaria Lead, other HQ technical staff.

External: REACH Malaria Consortia Partners, USAID and PMI, National Malaria Control Program, local  organizations, WHO and other UN agencies, constituent of technical working groups.

____________________________________________________________________________________ 

Agency-wide Competencies (for all CRS Staff)  

These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to  fulfill his or her responsibilities and achieve the desired results.

• Integrity
• Continuous Improvement & Innovation
• Builds Relationships
• Develops Talent
• Strategic Mindset
• Accountability & Stewardship

***Our Catholic identity is at the heart of our mission and operations. Catholic Relief Services carries out the  commitment of the Bishops of the United States to assist the poor and vulnerable overseas. We welcome as a  part of our staff people of all faiths and secular traditions who share our values and our commitment to  serving those in need. CRS’ processes and policies reflect our commitment to protecting children and  vulnerable adults from abuse and exploitation.  

By applying to this job, I understand and acknowledge that CRS requires its staff to treat all people with  dignity and respect and to actively prevent harassment, abuse, exploitation, and human trafficking. Further,  I understand that if I am a successful candidate, I will be subject to a comprehensive background check, and  my personal/professional references will be asked to evaluate my behaviors related to safeguarding-related  topics. 

WOMEN ARE STRONGLY ENCOURAGED TO APPLY. CRS IS AN EQUAL OPPORTUNITY EMPLOYER 

To apply for this position please send up-to-date CV and a supporting letter, copies of relevant  certificates to email, SL_HR@crs.org

Please note that only short-listed candidates will be contacted.

Also send a copy of your application package to the desk Officers, Ministry of Employment and Social  Security, New England and Extension Offices in Applicants’ Locations 

Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities  associated with the position.  

CRS’ talent acquisition procedures reflect our commitment to protecting children and vulnerable adults  from abuse and exploitation. 

Closing Date for the receipt of application packages is 14th May 2024.

---

2.) Program Manager

CRS JOB ADVERT – INTERNAL/EXTERNAL 

CRS is recruiting for X1 Position: Program Manager – REACH Malaria 

If you are interested and your profile matches the requirements, please read the below job descriptions, and follow the instructions to submit your application package.  

About CRS 

Catholic Relief Services is the official international humanitarian agency of the Catholic community in the  United States. CRS works to save, protect, and transform lives in need in more than 100 countries, without  regard to race, religion or nationality. CRS’ relief and development work is accomplished through programs  of emergency response, health, agriculture, education, microfinance and peacebuilding.

Job Summary: 

CRS seeks a Program Manager for the USAID’s President’s Malaria Initiative (PMI)-funded Reaching every at risk community and household with malaria services (REACH Malaria) global program for its Sierra Leone  country program. REACH Malaria aims to provide implementation support services and technical assistance  to countries to accelerate progress in comprehensive delivery of facility and community-based malaria  services, including malaria case management, prevention of malaria in pregnancy, seasonal malaria  chemoprevention, health systems strengthening, data collection and use for service delivery, and other  malaria prevention interventions. CRS is a sub to a prime organization.

You will manage and provide technical oversight of the implementation of the REACH Malaria contract in  Sierra Leone, ensuring effective systems and processes are in place that support high-quality programming advancing PMI’s work in serving the poor and vulnerable. Your management skills and knowledge will ensure  that REACH Malaria delivers high-quality programming.

Roles and Key Responsibilities: 

• Provide management, guidance, and technical oversight of the REACH Malaria contract in Sierra  Leone throughout the project cycle to ensure project design, start-up, implementation and close-out  are in line with CRS quality principles and standards, donor guidelines, and industry best practices.
•  Lead the development of annual workplans and annexes.
• Effectively manage talent for the REACH Malaria contract and supervise. Manage team dynamics and  staff well-being. Provide coaching, strategically tailor individual development plans, and complete  performance management for direct reports.
• Lead the development of program learning – identify opportunities for learning, research and  publications in REACH Malaria and implementation of the MEL policy. Facilitate the dissemination of  promising practices and lessons learned to contribute to the agency knowledge management  agenda. Ensure integration of innovations and best practices.
• Oversee technical assistance and capacity strengthening activities in REACH Malaria for staff and  partners to enhance program quality and impact.
• Oversee the identification, assessment and strengthening of partnerships relevant to REACH Malaria and the appropriate application of partnership concepts, tools and approaches.
• Ensure timely and appropriate project expenditures in line with financial plans and efficient use and  stewardship of project material sources.

Basic Qualifications 

• Master’s Degree in Public Health, International Development, International Relations or in the field  of health required. Additional experience may substitute for some education.
• Minimum of 5 years’ experience in relevant field-based project management experience required,  with preferably at least 2-3 years working in the area of health and malaria.
• Experience in managing moderately complex projects preferably with an international NGO. Required Languages – English required.

Travel – Must be willing and able to travel up to 30 %.

Knowledge, Skills and Abilities 

• Strong analytical and problem-solving skills, with ability to make sound judgment and decisions and  offer innovative solutions.
• Strong relations management abilities. Ability to relate to people at all levels internally and  externally. Strategic in how you approach each relationship.
• Good presentation and facilitation skills.
• Proactive, resourceful, solutions-oriented and results-oriented.

Preferred Qualifications 

• Good experience in project grants management, including project design, preferably for grants from  multiple public donors, including USAID.
• Demonstrated ability to write high quality technical proposals.
• Experience engaging with partner organizations.
• MEAL skills and experience required.
• Staff management experience and abilities that are conducive to a learning environment.
•  Experience using MS Windows and MS Office packages (Excel, Word, PowerPoint), Web  Conferencing Applications, information management systems.

Supervisory Responsibilities: At least two direct supervisees

Key Working Relationships:  

Internal: Head of Programs, Country Representative, Head of Operations, REACH Malaria Senior Coordinator and other REACH Malaria staff, Regional Technical Advisors, Senior Technical Advisor – Malaria Lead, other  HQ technical staff.

External: REACH Malaria Consortia Partners, USAID and PMI, National Malaria Control Program, local  organizations, WHO and other UN agencies, constituent of technical working groups. ____________________________________________________________________________________ 

Agency-wide Competencies (for all CRS Staff)  

These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to  fulfill his or her responsibilities and achieve the desired results.

• Integrity
• Continuous Improvement & Innovation
• Builds Relationships
• Develops Talent
• Strategic Mindset
• Accountability & Stewardship

***Our Catholic identity is at the heart of our mission and operations. Catholic Relief Services carries out the  commitment of the Bishops of the United States to assist the poor and vulnerable overseas. We welcome as a  part of our staff people of all faiths and secular traditions who share our values and our commitment to  serving those in need. CRS’ processes and policies reflect our commitment to protecting children and  vulnerable adults from abuse and exploitation.  

By applying to this job, I understand and acknowledge that CRS requires its staff to treat all people with  dignity and respect and to actively prevent harassment, abuse, exploitation, and human trafficking. Further,  I understand that if I am a successful candidate, I will be subject to a comprehensive background check, and  my personal/professional references will be asked to evaluate my behaviors related to safeguarding-related  topics. 

WOMEN ARE STRONGLY ENCOURAGED TO APPLY. CRS IS AN EQUAL OPPORTUNITY EMPLOYER 

To apply for this position please send up-to-date CV and a supporting letter, copies of relevant  certificates to email, SL_HR@crs.org

Please note that only short-listed candidates will be contacted.

Also send a copy of your application package to the desk Officers, Ministry of Employment and Social  Security, New England and Extension Offices in Applicants’ Locations 

Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities  associated with the position.  

CRS’ talent acquisition procedures reflect our commitment to protecting children and vulnerable adults  from abuse and exploitation. 

Closing Date for the receipt of application packages is 14th May 2024.

---

3.) School Liaison Officer

CRS JOB ADVERT – INTERNAL/EXTERNAL 

CRS is recruiting for X1 Position: School Liaison Officer. 

If you are interested and your profile matches the requirements, please read the below job descriptions, and follow the instructions to submit your application package.  

About CRS 

Catholic Relief Services is the official international humanitarian agency of the Catholic community  in the United States. CRS works to save, protect, and transform lives in need in more than 100  countries, without regard to race, religion or nationality. CRS’ relief and development work is  accomplished through programs of emergency response, HIV, health, agriculture, education,  microfinance and peacebuilding.

Job Title: School Liaison Officer

Department: Mc Govern Dole Education Program

Reports To: Senior Project Officer

Country: CRS-Sierra Leone.

Duty Location: CRS Kabala Office with 5% travel when applicable 

Job Summary: 

As a member of the McGovern-Dole International Food for Education and Child Nutrition project-All  Pikin for Learn IV (APFL IV) project team, you will monitor and report on all project activities in  support of Catholic Relief Services’ (CRS) work serving the poor and vulnerable. Your thorough and  service-oriented approach will ensure that the project consistently applies best practices and  constantly works towards improving the impact of its benefits to those we serve.

Roles and Key Responsibilities: 

• Support the coordination and implementation of all assigned project activities as outlined in  the detailed implementation plan in line with CRS program quality principles and standards,  donor requirements, and good practices.
• Monitor and report any challenges and/or gaps identified to inform adjustments to plans  and implementation schedules. Assist partners in their efforts to reflect on project  experiences.
• Support accountability through coordinating project evaluation activities and assisting  partners in their efforts to collect and analyze project data per specified mechanisms and  tools. Collaborate with local partner(s) to prepare reports per established reporting  schedule.
• Complete project documentation for assigned activities. Assist with identifying information  for case studies and reports on promising practices.

Specific Responsibilities: 

✓ Oversee the activities of APFL IV project Field Coordinators in all project communities.

✓ Work with project staff to monitor and collect appropriate indicators for project success  such as attendance and enrolment records and develop systems for collecting and analyzing data.

✓ Work with teachers, SMCs, and local stakeholders to troubleshoot problems for each project  school related to project implementation.

✓ Ensure that beneficiary schools provide the necessary resources to prepare and serve daily  meals and adhere to food preparation, hygiene and sanitation standards established by the  project.

✓ Support cascading of training of communities, teachers and students on proper use and  maintenance of school infrastructures

✓ Conduct regular visits to schools to monitor project activities and prepare reports and  success stories.

✓ The school liaison officer will support strategic partnerships by providing top-quality advice,  facilitate effective knowledge management, and provide technical assistance to project  planning, coordination, monitoring and reporting at all levels.

✓ Act as contact points for each Chiefdom where CRS intervenes and oversee the activities of  the field coordinators in the respective chiefdoms.

✓ Keep lists of agencies or personnel representing CRS in Project schools Communities and  build on the partnerships to facilitate project implementation.

✓ facilitate meetings and cooperation between CRS and its stakeholders in the chiefdom.

Basic Qualifications 

• Bachelor’s degree in social studies or equivalent.
• Minimum of 4 years of work experience in project support. Experience in the field of Food Aid programs with a focus on education, Health and Nutrition, WASH, Agriculture, and  experience with INGO and USG programs would be a plus.
• Additional education may substitute for some experience.

Required Languages – English Language and Creole

Travel – Must be willing and able to travel up to 40 % of the time in often difficult terrain.

Knowledge, Skills and Abilities 

• Observation, active listening, and analysis skills with ability to make sound judgment.
• Good relationship management skills and the ability to work closely with local partners and  community members.
• Attention to details, accuracy, and timeliness in executing assigned responsibilities. • Proactive, results-oriented, and service-oriented

Preferred Qualifications 

• Experience in participatory action planning and community engagement. • Experience monitoring projects and collecting relevant data preferred.
• Experience using MS Windows and MS Office packages (Excel, Word, PowerPoint). Supervisory Responsibilities: All field coordinators in his/her assigned chiefdom

Key Working Relationships:  

Internal: Health and Nutrition Senior Project Officer, Education Quality Coordinator External: SMCs, Local authorities in each chiefdom, project stakeholders in the chiefdom under  his/her supervision

____________________________________________________________________________________ 

Agency-wide Competencies (for all CRS Staff)  

These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to  fulfill his or her responsibilities and achieve the desired results.

• Integrity
• Continuous Improvement & Innovation
• Builds Relationships
• Develops Talent
• Strategic Mindset
• Accountability & Stewardship

***Our Catholic identity is at the heart of our mission and operations. Catholic Relief Services carries out the  commitment of the Bishops of the United States to assist the poor and vulnerable overseas. We welcome as a  part of our staff people of all faiths and secular traditions who share our values and our commitment to  serving those in need. CRS’ processes and policies reflect our commitment to protecting children and  vulnerable adults from abuse and exploitation.  

By applying to this job, I understand and acknowledge that CRS requires its staff to treat all people with  dignity and respect and to actively prevent harassment, abuse, exploitation, and human trafficking. Further,  I understand that if I am a successful candidate, I will be subject to a comprehensive background check, and  my personal/professional references will be asked to evaluate my behaviors related to safeguarding-related  topics. 

WOMEN ARE STRONGLY ENCOURAGED TO APPLY. CRS IS AN EQUAL OPPORTUNITY EMPLOYER 

To apply for this position please send up-to-date CV and a supporting letter, copies of relevant  certificates to email, SL_HR@crs.org

Please note that only short-listed candidates will be contacted.

Also send a copy of your application package to the desk Officers, Ministry of Employment and Social  Security, New England and Extension Offices in Applicants’ Locations 

Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities  associated with the position.  

CRS’ talent acquisition procedures reflect our commitment to protecting children and vulnerable adults  from abuse and exploitation. 

Closing Date for the receipt of application packages is 14th May 2024.

---

4.) Education and Literacy Program Manager

CRS JOB ADVERT – INTERNAL/EXTERNAL 

CRS is recruiting for X1 Position: Education and Literacy Program Manager. 

If you are interested and your profile matches the requirements, please read the below job descriptions, and follow the instructions to submit your application package.  

About CRS 

Catholic Relief Services is the official international humanitarian agency of the Catholic community in the  United States. CRS works to save, protect, and transform lives in need in more than 100 countries, without  regard to race, religion or nationality. CRS’ relief and development work are accomplished through programs  of emergency response, HIV, health, agriculture, education, microfinance and peacebuilding.

Background  

CRS Sierra Leone is implementing the fifth phase of the McGovern-Dole (MGD) “Lan for u future” project  funded by the United State Department of agriculture (USDA).

In September 2022, the ‘Lan for u future’ project was approved for four years, with a coverage of 5 chiefdoms  (Kamukeh, Wara Wara Bafodia, Diang, Kalian, Nieni) of Koinadugu district and 10 chiefdoms (Dembelia Sinkunia, Kebelia, Sulima, Wollay Barawa, Morifindugu, Mongo, Nyedu, Neya, Delemandugu, and Kulor  Saradu) of Falaba district, in the north of Sierra Leone;

The program aims to; improve literacy of school age children by building teachers and school administrators’  skills and knowledge, by improving teachers’ attendance and their access to school supplies and improved  literacy instruction materials.

It is also meant to improve students’ attentiveness by increasing access to food and improving nutrition and  health practices to reduce hunger and absences. Improve students’ attendance by providing nutritious meals,  take home rations and presenting parents with economic incentives and address cultural practices that may  be detrimental to school attendance. Increase use of health and dietary practices by increasing students and  communities’ knowledge of health and hygiene practices, by training food preparers on safe food preparation  and storage, by increasing access to clean water and sanitation, by increasing access to deworming  medications, and by increasing access to the requisite food preparation.

The project works with the MBSSE both in Freetown and in Koinadugu and Falaba Districts, Caritas Makeni,  Teach for Sierra Leone (TFSL) and the University of Makeni (UNIMAK)for the training of teachers. Additionally,  the project is working with the Nutrition unit of the District Health Medical Teams (DHMT) and Mother Support  Group with Caritas Makeni as the only subrecipient implementing the health and nutrition activities.

Job Title: Education and Literacy Program Manager

Department: Mc Govern Dole Education Program

Reports To: Deputy Chief of Party

Country: CRS-Sierra Leone.

Duty Location: CRS Kabala Office

Job Summary: 

You will manage programming in the Country Program (CP) for Education and Early childhood development  program designing and implementing projects advancing Catholic Relief Services’ (CRS) work in serving the  poor and vulnerable. Your management skills and knowledge will ensure that the CP delivers high-quality programming and continuously works towards improving the impact of its programming.

Roles and Key Responsibilities: 

• Manage and implement all activities throughout relevant project cycles – project design, start-up,  implementation and close-out – to ensure efficient and effective implementation in line with CRS program quality principles and standards, donor requirements, and good practices. Ensure project  team and partner staff use the appropriate systems and tools.
• Participate in key decision making on program strategy.
• Research standardized literacy testing tools, literacy teaching techniques and supporting materials, and  adapt as needed to context of Burkina Faso
• Encourage innovation/creativity and lead implementation of pilot activities

Ensure visibility around education activities by leading field visits of partners, donors, press outlets to  field sites and overseeing development of one-pagers, brochures, short videos, etc

• Effectively manage talent and supervise. Manage team dynamics and staff well-being. Provide  coaching, strategically tailor individual development plans, contribute to the recruitment process of  project staff, and complete performance management for direct reports.
• Champion learning with project staff and partner teams. Analyze and evaluate project performance  data following MEAL policy. Proactively identify issues and concerns and use participatory processes  to overcome implementation obstacles.
• Act as a key resource person in project design and proposal development in respective programming  area, gap-filling and taking on growth responsibilities, as needed.
• Coordinate the identification of staff capacity and technical assistance needs of partner organizations  and capacity strengthening and required interventions to support quality project implementation.  • Help identify, assess and strengthen partnerships relevant to food for education, early childhood  and education programing, applying appropriate application of partnership concepts, tools and  approaches.
• Maintain strong partnerships with MBSSE, TFSL, Caritas Makeni, Unimak, local authorities, through  regular communication, proactive responses to challenges that arise, and organization of periodic  review/planning workshops
• Coordinate and monitor financial and material resources relevant to project needs. Through planning  and oversight ensure efficient use of project resources
• In collaboration with Grant Manager, prepare partner (TFSL, Unimak) agreements/annual budget,  review financial and progress reports

Basic Qualifications 

• Master’s Degree in International Development, International Relations or in the field of Education,  Early child hood development and Food for education program is required. Additional experience  may substitute for some education.
• Minimum of 2 years of relevant field-based experience in coordinating or managing light to  moderately complex projects required, preferably with an international NGO.
• Additional experience may substitute for some education.

Required Languages – English.

Travel – Must be willing and able to travel up to 30 %.

Knowledge, Skills and Abilities 

• Strong critical thinking and creative problem-solving skills with ability to make sound judgment. • Strong relationship management skills and the ability to work effectively with culturally diverse  groups.
• Strong written and verbal communication skills with ability to write reports
• Proactive, results-oriented, and service-oriented

Preferred Qualifications 

• Project management experience in <Education, Early child hood development and Food for  education is highly desirable.
• Experience engaging with partner organizations.
• Experience contributing to the development of technical proposals.
• MEAL skills and experience preferred.
• Experience using MS Windows and MS Office packages (Excel, Word, PowerPoint), Web  Conferencing Applications, information management systems.

____________________________________________________________________________________ 

Agency-wide Competencies (for all CRS Staff)  

These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to  fulfill his or her responsibilities and achieve the desired results.

• Integrity
• Continuous Improvement & Innovation
• Builds Relationships
• Develops Talent
• Strategic Mindset
• Accountability & Stewardship

***Our Catholic identity is at the heart of our mission and operations. Catholic Relief Services carries out the  commitment of the Bishops of the United States to assist the poor and vulnerable overseas. We welcome as a  part of our staff people of all faiths and secular traditions who share our values and our commitment to  serving those in need. CRS’ processes and policies reflect our commitment to protecting children and  vulnerable adults from abuse and exploitation.  

By applying to this job, I understand and acknowledge that CRS requires its staff to treat all people with  dignity and respect and to actively prevent harassment, abuse, exploitation, and human trafficking. Further,  I understand that if I am a successful candidate, I will be subject to a comprehensive background check, and  my personal/professional references will be asked to evaluate my behaviors related to safeguarding-related  topics. 

WOMEN ARE STRONGLY ENCOURAGED TO APPLY. CRS IS AN EQUAL OPPORTUNITY EMPLOYER 

To apply for this position please send up-to-date CV and a supporting letter, copies of relevant  certificates to email, SL_HR@crs.org

Please note that only short-listed candidates will be contacted.

Also send a copy of your application package to the desk Officers, Ministry of Employment and Social  Security, New England and Extension Offices in Applicants’ Locations 

Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities  associated with the position.  

CRS’ talent acquisition procedures reflect our commitment to protecting children and vulnerable adults  from abuse and exploitation. 

Closing Date for the receipt of application packages is 14th May 2024.

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5.) Procurement Officer

CRS JOB ADVERT – INTERNAL/EXTERNAL 

CRS is recruiting for X1 Position: Procurement Officer – Kabala 

If you are interested and your profile matches the requirements, please read the below job descriptions, and follow the instructions to submit your application package.  

About CRS 

Catholic Relief Services is the official international humanitarian agency of the Catholic community in the  United States. CRS works to save, protect, and transform lives in need in more than 100 countries, without  regard to race, religion or nationality. CRS’ relief and development work is accomplished through programs  of emergency response, health, agriculture, education, microfinance and peacebuilding.

Job Summary:  

You will coordinate local procurement activities and processes to acquire goods and services in support of  the delivery of high-quality programming to the poor and vulnerable. Your knowledge and experience will  allow you to successfully coordinate the quality and efficiency of procurement and purchasing activities and  ensure stewardship, integrity, transparency, and accountability.

Roles and Key Responsibilities: 

• Coordinate fully compliant procurement systems and operating procedures. Assess effectiveness and  efficiency and recommend improvements. Contribute to ensuring compliance with CRS procurement  principles, standards, and policies, donor regulations, and local statutory requirements.
• Coordinate with various departments to develop and maintain an up-to-date procurement plan with  all quantities, quality and delivery requirements for goods and services. Provide pricing information  to assist budget holders with budget preparation.
• Coordinate the sourcing process and perform various activities to assist with ensuring the best value  for money: market research, cost estimates, solicitation documents, bidding process facilitation,  supplier identification and research, quality and availability of goods assessment, negotiation,  contract/purchase order and other documents preparation.
• Communicate with other procurement staff and various program and operations units to coordinate  and track goods/services delivery and receipt and keep everyone informed of the status. Collect  information to confirm that goods/services delivered are what have been ordered in the correct  quantities and quality, they arrive on schedule and at the right cost.
• Maintain correspondence and constant contact with suppliers to follow up on the execution of  contractual terms and conditions, and handle issues if needed. Monitor and report on supplier  performance, noting current and/or potential issues and/or inefficiencies and assist with  contract/purchase order modifications.
• Accountable for transparency within the procurement department through ensuring a complete,  accurate and up-to-date document trail of all procurement processes, vendor files, procurement and  inventory database to assist with control and accountability. Prepare reports and facilitate document  retrieval.

Basic Qualifications 

• Bachelor’s Degree in Business Administration or other relevant degree.
• Minimum of 3 years work experience in procurement/purchasing management, logistics,  administration, preferably with an international organization.
• Good knowledge of various donor procurement regulations (e.g. USAID, EU, UN)
• Knowledge of international and national procurement regulations and local market conditions.
• Knowledge of contract terms, as well as a proven ability to successfully complete purchase orders  against specifications.

Required Languages – English, Krio and any other local language in Koinadugu and Falaba

Travel – include percentage of required travel, if applicable. Could be stated as Must be willing and able to  travel up to 5 % in the country office or Makeni.

Knowledge, Skills and Abilities 

• Good planning and coordination skills and ability to prioritize competing priorities effectively
•  Good analytical skills with ability to make independent judgment and decisions
•  Proactive, results-oriented, and service-oriented with focus on meeting customer needs
• Ethical conduct in accordance with recognized professional and organizational codes of ethics
•  Good negotiation, communication, and relationship management skills

Preferred Qualifications 

• Professional certification a plus.
• Proficient in MS Office package (Excel, Word, PowerPoint). Experience with database management  systems (e.g. MS Access) highly desirable.

Supervisory Responsibilities: None

Key Working Relationships: 

Internal: Procurement Team, Program Team, Admin, Fleet, Finance and HR

External: Service providers, Suppliers including catering, accommodation mechanics etc. ____________________________________________________________________________________ 

Agency-wide Competencies (for all CRS Staff)  

These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to  fulfill his or her responsibilities and achieve the desired results.

• Integrity
• Continuous Improvement & Innovation
• Builds Relationships
• Develops Talent
• Strategic Mindset
• Accountability & Stewardship

***Our Catholic identity is at the heart of our mission and operations. Catholic Relief Services carries out the  commitment of the Bishops of the United States to assist the poor and vulnerable overseas. We welcome as a  part of our staff people of all faiths and secular traditions who share our values and our commitment to  serving those in need. CRS’ processes and policies reflect our commitment to protecting children and  vulnerable adults from abuse and exploitation.  

By applying to this job, I understand and acknowledge that CRS requires its staff to treat all people with  dignity and respect and to actively prevent harassment, abuse, exploitation, and human trafficking. Further,  I understand that if I am a successful candidate, I will be subject to a comprehensive background check, and  my personal/professional references will be asked to evaluate my behaviors related to safeguarding-related  topics.

WOMEN ARE STRONGLY ENCOURAGED TO APPLY. CRS IS AN EQUAL OPPORTUNITY EMPLOYER 

To apply for this position please send up-to-date CV and a supporting letter, copies of relevant  certificates to email, SL_HR@crs.org

Please note that only short-listed candidates will be contacted.

Also send a copy of your application package to the desk Officers, Ministry of Employment and Social  Security, New England and Extension Offices in Applicants’ Locations 

Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities  associated with the position.  

CRS’ talent acquisition procedures reflect our commitment to protecting children and vulnerable adults  from abuse and exploitation. 

Closing Date for the receipt of application packages is 14th May 2024.

GIZ is recruiting to fill the following positions in Sierra Leone:

1.) Procurement & Contract Specialist
2.) Head of Procurement & Contract

 

See job details and how to apply below.

1.) Procurement & Contract Specialist

Salary band 4 –  Professional 4A	Procurement & Contract Specialist– 4A
Reports to:	Head of Procurement and Contract
Duty Station:	Country Office, Freetown, Sierra Leone

 

Overview

 

The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH – Implements Projects and Programmes based on a bi-lateral agreement between the Governments of Germany and Sierra Leone. The Freetown office provides administrative and logistical support to these measures.

 

As a provider of international cooperation services for sustainable development and international education work, we are dedicated to building a future worth living around the world.  GIZ has over 50 years of experience in a wide variety of areas, including economic development and employment, energy and the environment, and peace and security. GIZ has been working in Sierra Leone since 1963 with now more than 100 national and international personnel working in projects implemented together with our Sierra Leonean partners funded by the German Government, the EU, and others.

 

We are advertising the position of “Procurement & Contract Specialist”.

 

A. Responsibilities :

The procurement and contract specialist is responsible for

• Purchasing materials and equipment for the project/programme in accordance with GIZ rules and conditions
• Manage the entire procurement and supply chain process from sourcing, and evaluation, timely delivery
• Informing colleagues in the project and the project / programme Managers/senior finance manager on time about the status of procurement and logistics matters, particularly in the event of delays
• Coordinating effectively with colleagues in the administrative division in other projects and at country office
• Provide periodic reports on Procurement & Contract to the Director of finance and Administration.

 

The procurement professional performs the following tasks: 

 

B. Tasks 1. Procurement:

• Doing procurement on approval by management and maintaining proper documentation

according to GIZ regulations.

• Monitoring needed stationery and toiletries replenishment for Freetown and the districts
• Supporting documentation for project procurement done at the level of the Country Office
• He/she is the contact person with suppliers and vendors

• Maintains, carries out and is responsible for local procurement (negotiates costs, orders stationary, inspects delivery etc.) including quotation procedures, according to GIZ guidelines.
• Keeps database on supplies and conducts regular search on alternatives.
• Receives and checks delivered materials.
• Advises supplies of defective goods delivered and arranges necessary follow-ups.
• Checks invoices, delivery receipts and other papers and sign /submit them for payment.
• Arranges and coordinates the safe transhipment of deliveries to the requesting project.
• Informs projects of location and time of delivery
• Encodes required information into the Procurement database.
• Files documents with the completed transactions according to GIZ regulations.
• Monitors the entire clearing process of goods and conduct follow –up.

 

Tasks 2. Contracts

• Preparation of the contracts: appraisers, consulting firms and Service Providers, Local Subsidies and Financing Contracts. Carries out award procedures according GIZ-procedures.
• Follow up of contract execution and payments.
• Adjusts from time to time the Consultancy Honorarium Schedule.
• Coordinates the preparation of lease agreements, security contract and other legally binding documents.
• Keeps Contract files updated in accordance with GIZ rules.
• Preparing the handing over of assets to partners and maintaining proper documentation

 

3. General tasks :

The procurement and contract specialist

• Maintains data relevant for contracts and tenders.
• Processes complaints if necessary.
• Provides recommendations according to GIZ-procedures and negotiate directly with consultants.
• Advising and guiding projects on the GIZ-guidelines regarding aspects of contracting.
• Serves as a point of contact for customers on contractual matters.
• Ensure contract file completeness.
• Ensure contract close out, extension or renewal is timely done.

 

4. Other duties/additional tasks

The procurement and contract specialist

• Performs other duties and tasks at the request of management

 

1. Required qualifications, competences, and experience Qualifications.

• BA/BSc in business administration, Procurement and Contract or master’s degree in a related field preferred
• French, also in reading and writing, is an added advantage.
• Proven experience working as a procurement and contract specialist in the same area
• A diploma in a related field is required, as well as sufficient work experience.
• Additional certification in the field of procurement and contract is desired
• familiarity with procurement software such as may be used at GIZ, GIZ intranet and basic understanding of specific GIZ hard & software (Windows 10 & 11, MS Office, SAP, PROSOFT, COSOFT etc.)

 

Professional experience 

• At least 5 years’ professional experience in a comparable position

 

Other knowledge, additional competences 

• Proven track record of managing procurement and contract of substantial amounts
• Proven track record of procurement and contract
• Team player that can coordinate with other staff members.
• Strong pro-active self-starter who likes to fix issues
• Committed to deadlines and goal-oriented person.
• Committed to stringent procurement and contract rules by GIZ
• Committed to stringent anti-corruption procurement rule  

 

Mode of Application:

Suitable candidates are invited to apply not later than 10.05.2024 with this ref: Procurement and Contract Specialist GIZ office in Freetown».

Applications include:

• Cover letter.
• CV (including work experience and references)
• Photocopies of certificates

 

have to be submitted to the email address recruitmentsl@giz.de  

Only applicants shortlisted will be contacted for an interview.

 

GIZ-Sierra Leone is an equal-opportunity employer, and therefore women are strongly encouraged to apply.

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2.) Head of Procurement & Contract

Salary band 5- Professional 5A	Head of Procurement & Contract– 4A
Reports to:	Head of Finance and Administration
Duty Station:	Country Office, Freetown, Sierra Leone

 

Overview:

The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH – Implements Projects and Programmes based on a bi-lateral agreement between the Governments of Germany and Sierra Leone. The Freetown office provides administrative and logistical support to these measures.

 

As a provider of international cooperation services for sustainable development and international education work, we are dedicated to building a future worth living around the world.  GIZ has over 50 years of experience in a wide variety of areas, including economic development and employment, energy and the environment, and peace and security. GIZ has been working in Sierra Leone since 1963 with now more than 100 national and international personnel working in projects implemented together with our Sierra Leonean partners funded by the German Government, the EU, and others.

 

We are advertising the position of “Head of Procurement & Contract Specialist”.

This is a management classification responsible for planning, organizing, and managing the staff, operations, and activities of the Procurement and Contracts Unit. Incumbents are responsible for performing diverse, specialized, and complex work involving significant accountability and decision, making responsibilities, which include division budget administration, program evaluation, and recommendation and implementation of policies, procedures, goals, objectives, priorities, and standards. Incumbents serve as a professional-level resource for organizational, managerial, and operational analyses and studies. Performance of the work requires the use of considerable independence, initiative, and discretion within broad guidelines.

 

A. Responsibilities:

The Head of Procurement and Contract Specialist is responsible for

• Plans, manages, and oversees the daily functions, operations, and activities of the Procurement and Contracts unit, ensuring comprehensive procurement, contracts, and operations.
• Participates in the development and implementation of goals, objectives, policies, and priorities for the division; continuously monitors the efficiency and effectiveness of assigned programs, service delivery methods, and procedures; assesses and monitors workload, administrative, and support systems, and internal reporting relationships; identifies opportunities and makes recommendations for improvement.
• Participates in the development, administration, and oversight of unit budget; determines funding needed for staffing, equipment, materials, and supplies; ensures compliance with budgeted funding.
• Participates in the selection of, trains, motivates, and evaluates assigned personnel; works with employees to correct deficiencies; recommends and implements discipline and termination procedures.
•  Develops and manages requests for proposals for professional and/or contracted services; prepares scope of work and any technical specifications; evaluates proposals and recommends award; negotiates contracts; administers contracts to ensure compliance with GIZ standard rules and procedures.
• Manage the entire procurement and supply chain process from sourcing, and evaluation, timely delivery.
• Informing colleagues in the project and the project / programme Managers/senior finance manager on time about the status of procurement and logistics matters, particularly in the event of delays.
• Coordinating effectively with colleagues in the administrative division in other projects and at country office.
• Provide periodic reports on Procurement & Contract to the Director of finance and Administration.

 

The procurement professional performs the following tasks: 

B. Tasks 1. Procurement and Contract :

• Plan, organize, oversee, and manage the staff and operations of the Procurement and Contracts Division.
• Develop and implement goals, objectives, practices, policies, procedures, and work standards.
• Prepare and administer large and complex budgets; allocate limited resources in a cost-effective manner.
• Provide administrative, management, and professional leadership for the division.
• Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner.
• Interpret, apply, explain, and ensure compliance with Federal, State, and local policies, procedures, laws, and regulations.
• Evaluate and develop improvements in operations, procedures, policies, or methods.
•  Effectively negotiate contracts, agreements, and/or pricing for services, supplies, and equipment.
• Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
• Research, analyse, and evaluate new service delivery methods, procedures, and techniques.
• Analyse, interpret, summarize, and present technical information and data in an effective manner.
• Effectively represent the unit in meetings with governmental agencies, community groups, and various businesses, professional, and regulatory organizations, and in meetings with individuals.
• Direct the establishment and maintenance of a variety of filing, record-keeping, and tracking systems.
• Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work Files documents with the completed transactions according to GIZ regulations.
• Monitors the entire clearing process of goods and conduct follow –up.

 

Tasks 2. Contracts

• Ensure the preparation of the contracts: appraisers, consulting firms and Service Providers, Local Subsidies and Financing Contracts. Carries out award procedures according GIZ-procedures.
• Follow up of contract execution and payments.
• Establish and adjusts from time to time the Consultancy Honorarium Schedule.
• Ensure and coordinates the preparation of lease agreements, security contract and other legally binding documents are done.
• Keeps Contract files updated in accordance with GIZ rules.
• Preparing the handing over of assets to partners and maintaining proper documentation.

3. General tasks :

The Head of Procurement and Contract

• Ensure relevant data for contracts and tender are Maintain.
• Processes complaints if necessary.
• Provides recommendations according to GIZ-procedures and negotiate directly with consultants.
• Advising and guiding projects on the GIZ-guidelines regarding aspects of contracting.
• Serves as a point of contact for customers on contractual matters.
• Monitor and ensure contract file completeness.
• Monitor and ensure contract close out, extension or renewal is timely done.

 

4. Other duties/additional tasks

The procurement and contract specialist

• Performs other duties and tasks at the request of management

 

5. Supervision Received and Exercised 

 

Receives general direction from the Head of Finance and Administration. Exercises direct supervision over supervisory, professional, technical, and administrative support staff.

 

1. Required qualifications, competences, and experience Qualifications.

• BA/BSc in business administration, Procurement and Contract or master’s degree in a related field preferred
• French, also in reading and writing level C2, is must.
• Proven experience working as a procurement and contract specialist in the same area
• A diploma in a related field is required, as well as sufficient work experience.
• Additional certification in the field of procurement and contract is desired
• familiarity with procurement software such as may be used at GIZ, GIZ intranet and basic understanding of specific GIZ hard & software (Windows 10 & 11, MS Office, SAP, PROSOFT, COSOFT etc.)

 

Professional experience 

• At least 7 years’ professional experience in a comparable position

Other knowledge, additional competences 

• Proven track record of managing procurement and contract of substantial amounts
• Proven track record of procurement and contract
• Team player that can coordinate with other staff members.
• Strong pro-active self-starter who likes to fix issues
• Committed to deadlines and goal-oriented person.
• Committed to stringent procurement and contract rules by GIZ
• Committed to stringent anti-corruption procurement rules

Mode of Application:

Suitable candidates are invited to apply not later than 10.05.2024 with this ref:  Head of Procurement and Contract Specialist GIZ office in Freetown».

Applications include:

• Cover letter.
• CV (including work experience and references)
• Photocopies of certificates

 

have to be submitted to the email address recruitmentsl@giz.de . Only applicants shortlisted will be contacted for an interview. GIZ-Sierra Leone is an equal-opportunity employer, and therefore women are strongly encouraged to apply.

Career with BRAC Sierra Leone

BRAC is an award-winning international non-governmental development organisation, with the vision of a world free from all forms of exploitation and discrimination, where everyone has the opportunity to realize their potential.

BRAC is a leader in developing and implementing cost-effective, evidence-based programs to assist poor and disadvantaged communities in low-income countries, including in conflict-prone and post-disaster settings. It is an organisation of and for the people of the Global South, pioneering new development and social enterprise approaches to equip communities to achieve prosperity.

As well as being the world’s biggest NGO by number of staff and people directly reached, BRAC has regularly been ranked the number one NGO in the world by the Geneva-based NGO Advisor, an independent organisation committed to highlighting innovation, impact and governance in the non-profit sector. BRAC retained the top spot in 2020 among the top 500 NGOs for the fifth consecutive year.

 

BRAC was founded in Bangladesh in 1972 by Sir Fazle Hasan Abed. It started its first program outside of Bangladesh in Afghanistan in 2002 and has since reached millions of people in 11 countries in Asia and Africa. BRAC has a holistic approach to development that uses a wide array of programs and social enterprises, including in microfinance, education, health, agriculture, gender and human rights. BRAC believes that every person has inherent potential, and when an enabling environment is created and that potential is unleashed, even the poorest can become agents of positive change in their own lives, for their families and their communities.

 

ABOUT THE PROGRAMME:

In 2022, the Mastercard Foundation in partnership with BRAC International (BI) announced an initiative that is creating a positive and measurable impact for 1.2 million adolescent girls and young women and 9.5 million people across seven countries in East and West Africa, including Ghana, Kenya, Liberia, Rwanda, Sierra Leone, Tanzania, and Uganda.

 

There is mounting urgency to support adolescent girls and young women (AGYW) living in poverty, which was further amplified by the global pandemic. Through this partnership, scalable economic development approaches are being delivered in communities to foster the agency and voice of AGYW. They will have the opportunity to fulfil their aspirations, achieve sustainable livelihoods, and engage in advocacy issues.

 

BRAC Sierra Leone is implementing an integrated and holistic model to address the various life cycles of a young woman living in poverty, ensuring she can transition safely from adolescence to adulthood. She will be equipped with the appropriate skills, tools, and access to finance to effectively exercise her agency and build a fulfilling and productive livelihood.

 

In this regard, BRAC Sierra Leone is seeking applications from competent, dynamic and self-motivated individuals to fill the following position in Sierra Leone

 

Programme:	Mastercard Foundation Accelerating Impact for Young Women in partnership with BRAC (AIM)
Job Title:	Procurement Officer – AIM
Reporting to:	Operations Manager
Level/Grade:	TBD
Number of direct reports:	N/A
Number of positions:	1

 

JOB PURPOSE:

To manage the flow of goods, equipment, services and other resources, including energy and people, between the point of Origin and the point of consumption in order to meet the requirements of the AIM programme, and receiving of wide range of goods in time with best value for money.

KEY DUTIES AND RESPONSIBILITIES: 

1. Building and maintaining a firm supplier base
2. Sourcing local suppliers where necessary
3. In consultation with the procurement committee negotiate and agree contracts and monitor their progress – checking the quality of service provided
4. Liaise with account department to help the smooth flow of the invoicing and payment process.
5. Provide the organization with the best possible goods and services in time with the best value for money.
6. Work together with Procurement Committee in the selection of qualified suppliers.
7. Oversee the acquisition of materials needed for general supplies for offices and facilities, equipment.
8. Maintaining adequate records of purchases
9. Coordinate with procurement committee to review, evaluate, and approve specifications for

issuing and awarding bids

10. Coordinate the formal procurement process including the establishment of procurement file folders schedules, placing advertisements for the procurements, and all the preparation and

distribution of formal procurement documentation.

11. Meet with vendors and contractors to ensure quantity and item description satisfy the need of

Requestor

12. Developing business by gaining new contracts, analyzing logistical problems and producing

new solutions.

13. Participate in the development of specifications for equipment, products or substitute materials.

14. Control purchasing department budgets.

15. Locate vendors of materials, equipment or supplies, and interview them in order to determine product availability and terms of sales as well as liaising and negotiating with them.

16. Arrange for disposal of surplus goods.

17. Liaising with projects and operational personnel to determine levels of day to day consumables and spares to be held in stock

18. Conducting market surveillance to ascertain the best products and suppliers in terms of best

value, delivery schedules and quality

 

SAFEGUARDING RESPONSIBILITIES:

• Ensure the safety of team members from any harm, abuse, neglect, harassment and exploitation to achieve the program goals on safeguarding implementation. Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment.
• Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action.
• Follow the safeguarding reporting procedure in case any reportable incident takes place and encourage others to do so.

 

REQUIRED SKILLS AND COMPETENCIES:

• Communication skills

• Computer literacy skills (MS Excel & Power point)

• Internet Knowledge

• Excellent time management, problem prevention and problem-solving skills

• Computer handling

• Analytical skill

• Planning

• Negotiation Skills

• Contractual Skills

 

EDUCATIONAL REQUIREMENTS:

Bachelor’s Degree in Business Administration, Procurement or related courses.

EXPERIENCE REQUIREMENTS:

• 3 years of relevant work experience
• Computer Data entry

 

EMPLOYMENT TYPE: CONTRACTUAL

SALARY: NEGOTIABLE/ MENTION THE AGREED SALARY AMOUNT or RANGE

If you feel you are the right match for the above-mentioned position, please follow the application instructions accordingly:

Candidates need to email their CV with a letter of interest mentioning educational grades and years of experience at bimcf.sierraleone@brac.net

 

Please mention the name of the position in the subject bar.

Only completed applications will be accepted and shortlisted candidates will be contacted.

 

Application deadline: 29th April 2024

BRAC is committed to safeguarding children, young people and vulnerable adults, and expects all employees and volunteers to share the same commitment. We believe every stakeholder and every member of the communities we work with has the right to be protected from all forms of harm, abuse, neglect, harassment, and exploitation – regardless of age, race, religion, and gender, status as an individual with a disability or ethnic origin. Therefore, our recruitment process includes extensive reference and background checks, self-disclosure of prior issues regarding sexual or other misconduct and criminal records and our values are a part of our Performance Management System.

 

BRAC is an equal opportunities employer.

CARE is recruiting to fill the following positions:

1.) Senior Accounting Analyst
2.) Procurement Manager
3.) Accounting Manager

 

See job details and how to apply below.

1.) Senior Accounting Analyst

Work Location : Sierra Leone – Freetown

Type of Post :

Other Possible Location :

Funding :

Expected Travel :

Type of Contract : Local

Language Requirement : English

Application Deadline :

Employee Duration : Full-Time

BACKGROUND: CARE seeks a world of hope, inclusion, and social justice, where poverty has been overcome and all people live in dignity and security. CARE places a particular emphasis on women and girls, their dignity, and empowerment to lead their communities out of poverty. In 2020, CARE worked in 104 countries, reaching 90 million people through more than 1,300 programs, with an annual budget of $650 million. Every single one of those 90 million people has a story of resilience, community, strength, and hope—all things that bind us together, across every corner of the globe.

In Sierra Leone, CARE staff and partners work tirelessly to save lives and address the root causes of poverty and social injustice through advocacy, partnerships, system strengthening, and programming in impact areas of Gender Equality, Empowering Women and Girls, Humanitarian Assistance, Rights to Food, Nutrition, and Water, Right to Health, Women’s Economic Justice and Climate Justice.

RESPONSIBILITIES:

CARE Sierra Leone is seeking a talented visionary to assume the role of a Senior Accounting Analyst for its country office. Reporting to the Accounting Manager, this role will be responsible for performing a variety of tasks that help to make sure the organization’s Account stay on track. These include day to day accounting activities, forecasting, and modelling in addition to reporting duties which can involve anything from preparing reports all the way up to assisting with close processes like selloffs or mergers.

•  Day-to-Day Duties: Analyse current and past financial data and performance, and prepare reports and projections based on analysis.
•  Daily account record keeping is a finance department function that entails reconciling the organization’s financial records.
•  Compliance agreement with CARE standard : abide by CARE’s policy and regulations such as checklists to track compliance. Complying with CARE’s policy of safeguarding principles on protection against sexual harassment exploitation and abuse (PHSEA) at all levels.

These keys responsibilities are detailed as following: o Review the Co Payment documents.

o Review and track Tax payment of the Country Office

o Perform Monthly bank reconciliation.

o Review monthly payroll accuracy and submit to Shared Service Center for recording.

o Track Country office pending Advances.

o Perform Country office monthly Bank reconciliation.

o Participate to CARE Audit

QUALIFICATIONS:

•  Possess experience and education in Project: You must have a bachelor’s degree in financial service, Business admin, or other related discipline experience. A master’s in finance will be a plus and bringing with you at least 3 years of experience as a Finance Analyst or similar experiences and a thorough knowledge of finance practices. eHsKrRF C0zk15
•  Have communication and reporting skills needed to deliver and conduct both oral and written training sessions for small, medium, and large-sized groups. Be able to tell the story and know when it’s applicable to convert data to conversation.
•  Be a problem solver and critical thinker. You must be able to clearly identify and define the different levels of problem-solving and resolution. Think holistically with a vision and use your analytics and reporting skills ,
•  Be a leader with influence. Demonstrated leadership, coaching, and negotiation skills with internal and external partners with the ability to be a team player.
•  Know your systems . Proficiency in Microsoft Office including Excel and Word and good skills at using M&E Tools and software applications (PeopleSoft experience will be preferred).

Competencies.

•  Integrity and Accountability
•  Commitment
•  Diversity and Respect

*** We will be reviewing resumes for these roles on a continuous basis until the position is filled. If you are selected as a candidate, a member of our team will reach out to you to start the recruitment process. Thank you for your interest in CARE Sierra Leone. ***

There are individuals who may use CARE’s name and trademark in emails and on websites in an attempt to solicit fees from interested job-seekers. Some examples of these fees are placement fees or immigration processing fees. CARE does not use recruiting or placement agencies that charge candidates an up-front fee of any kind. Occasionally, CARE does employ recruiting or placement agencies to help us identify candidates for specific employment within CARE. If you’re contacted by a legitimate recruiting or placement agency, there should be no charge to you. If you suspect that you have been a victim of fraud from someone purporting to be CARE, please contact us at legal@care.org.

We provide equal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, color, religion, gender, gender identity, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or status as a veteran .

APPLY

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2.) Procurement Manager

Work Location : Sierra Leone – Freetown

Type of Post :

Other Possible Location :

Funding :

Expected Travel :

Type of Contract : Local

Language Requirement : English

Application Deadline :

Employee Duration : Full-Time

BACKGROUND:

CARE seeks a world of hope, inclusion, and social justice, where poverty has been overcome and all people live in dignity and security. CARE places a particular emphasis on women and girls, their dignity, and empowerment to lead their communities out of poverty. In 2020, CARE worked in 104 countries, reaching 90 million people through more than 1,300 programs, with an annual budget of $650 million. Every single one of those 90 million people has a story of resilience, community, strength, and hope—all things that bind us together, across every corner of the globe.

In Sierra Leone, CARE staff and partners work tirelessly to save lives and address the root causes of poverty and social injustice through advocacy, partnerships, system strengthening, and programming in impact areas of Gender Equality, Empowering Women and Girls, Humanitarian Assistance, Rights to Food, Nutrition, and Water, Right to Health, Women’s Economic Justice and Climate Justice.

RESPONSIBILITIES:

The Procurement Manager will be responsible for overseeing all aspects of the procurement function, from planning and sourcing to contract management and supplier relations. This role requires a dynamic and experienced professional with a proven track record in procurement and supply chain management.

•  Develop and implement procurement strategies that align with organizational goals.
•  Collaborate with program managers and other stakeholders to understand procurement needs and requirements.
•  Conduct market analysis to identify potential suppliers and ensure a diverse and competitive supplier base.
•  Negotiate contracts, terms, and conditions with suppliers to secure favorable agreements.
•  Maintain strong relationships with key suppliers and monitor their performance.
•  Oversee the entire procurement process, from requisition to delivery, ensuring compliance with CARE policies and donor regulations.
•  Develop and implement standard operating procedures for the procurement function.
•  Conduct regular reviews of procurement processes and identify areas for improvement.
•  Draft, review, and manage contracts and agreements with suppliers.
•  Ensure compliance with contractual terms and conditions.
•  Monitor and manage contract performance and take appropriate actions as needed. eHsKs7m C0zk15
•  Collaborate with finance and program teams to align procurement activities with budgetary constraints.
•  Implement cost-saving initiatives and strategies without compromising quality.
•  Ensure compliance with CARE policies, local regulations, and donor requirements.
•  Identify and mitigate procurement-related risks.

QUALIFICATIONS:

•  Bachelor’s degree in supply chain management, Business Administration, or a related field. Master’s degree or professional qualification is an advantage.
•  Minimum of 5 years of experience in procurement and supply chain management, with at least 2 years in a managerial role.
•  In-depth knowledge of procurement best practices, regulations, and market trends.
•  Strong negotiation and contract management skills.
•  Excellent communication and interpersonal skills.
•  Ability to work effectively in a multicultural environment.
•  Proficiency in procurement software and Microsoft Office applications.
•  Demonstrated commitment to PSHEA (Prevention of Sexual Exploitation, Harassment, and Abuse).
•  Demonstrated commitment to principles of Diversity, Equity, Belonging and Inclusion (DEBI).

*** We will be reviewing resumes for these roles on a continuous basis until the position is filled. If you are selected as a candidate, a member of our team will reach out to you to start the recruitment process. Thank you for your interest in CARE Sierra Leone. ***

There are individuals who may use CARE’s name and trademark in emails and on websites in an attempt to solicit fees from interested job-seekers. Some examples of these fees are placement fees or immigration processing fees. CARE does not use recruiting or placement agencies that charge candidates an up-front fee of any kind. Occasionally, CARE does employ recruiting or placement agencies to help us identify candidates for specific employment within CARE. If you’re contacted by a legitimate recruiting or placement agency, there should be no charge to you. If you suspect that you have been a victim of fraud from someone purporting to be CARE, please contact us at legal@care.org.

We provide equal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, color, religion, gender, gender identity, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or status as a veteran .

APPLY

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3.) Accounting Manager

Work Location : Sierra Leone – Freetown

Type of Post :

Other Possible Location :

Funding :

Expected Travel :

Type of Contract : Local

Language Requirement : English

Application Deadline :

Employee Duration : Full-Time

BACKGROUND:

CARE seeks a world of hope, inclusion, and social justice, where poverty has been overcome and all people live in dignity and security. CARE places a particular emphasis on women and girls, their dignity, and empowerment to lead their communities out of poverty. In 2020, CARE worked in 104 countries, reaching 90 million people through more than 1,300 programs, with an annual budget of $650 million. Every single one of those 90 million people has a story of resilience, community, strength, and hope—all things that bind us together, across every corner of the globe.

In Sierra Leone, CARE staff and partners work tirelessly to save lives and address the root causes of poverty and social injustice through advocacy, partnerships, system strengthening, and programming in impact areas of Gender Equality, Empowering Women and Girls, Humanitarian Assistance, Rights to Food, Nutrition, and Water, Right to Health, Women’s Economic Justice and Climate Justice.

RESPONSIBILITIES:

The Accounting Manager will be responsible for overseeing all financial aspects of CARE Sierra Leone’s operations, ensuring compliance with internal policies, donor regulations, and statutory requirements. This role requires a highly skilled and detail-oriented finance professional who can provide strategic financial guidance and contribute to the organization’s overall success.

•  Oversee day to day Country Office accounting operation.
•  Propose and implement approved financial strategies to ensure effective financial management.
•  Review Country Office Balance sheet account
•  Ensure Monthly and annual closure of Country Office Accounting operation in CARE system.
•  Support the Grant Manager managers to develop project budgets in line with donor requirements.
•  Monitor budget utilization and provide recommendations for corrective actions
•  Ensure adherence to CARE’s budgeting guidelines and donor regulations.
•  Manage and forecast cash flows to ensure availability of funds for program activities
•  Ensure That CARE vendor and partners payment are done on time.
•  Coordinate with banks and financial institutions to optimize cash management
•  Ensure compliance with CARE policies, local regulations, and donor requirements. eHsKuWf C0zk15
•  Provide support during internal and external audit and CARE financial statements audits.
•  Implement corrective actions based on audit findings.
•  Supervise and mentor Accounting staff, fostering a culture of excellence and continuous improvement.
•  Conduct regular training sessions to enhance the financial management skills of team members.
•  Work closely with program and other teams to track expenditures.

QUALIFICATIONS:

•  Bachelor’s degree in finance, Accounting, or a related field. Master’s degree or professional qualification (e.g., ACCA, CPA) is preferred.
•  Minimum of 5 years of progressive experience in financial management, with at least 2 years in a managerial role
•  In-depth knowledge of accounting principles, financial regulations, and donor requirements.
•  Strong analytical and problem-solving skills
•  Excellent communication and interpersonal skills.
•  Ability to work effectively in a multicultural environment.
•  Proficiency in financial management software and Microsoft Office applications.
•  Demonstrated commitment to PSHEA (Prevention of Sexual Exploitation, Harassment, and Abuse).
•  Demonstrated commitment to principles of Diversity, Equity, Belonging and Inclusion (DEBI).

*** We will be reviewing resumes for these roles on a continuous basis until the position is filled. If you are selected as a candidate, a member of our team will reach out to you to start the recruitment process. Thank you for your interest in CARE Sierra Leone. ***

There are individuals who may use CARE’s name and trademark in emails and on websites in an attempt to solicit fees from interested job-seekers. Some examples of these fees are placement fees or immigration processing fees. CARE does not use recruiting or placement agencies that charge candidates an up-front fee of any kind. Occasionally, CARE does employ recruiting or placement agencies to help us identify candidates for specific employment within CARE. If you’re contacted by a legitimate recruiting or placement agency, there should be no charge to you. If you suspect that you have been a victim of fraud from someone purporting to be CARE, please contact us at legal@care.org.

We provide equal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, color, religion, gender, gender identity, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or status as a veteran .

APPLY

World Food Programme (WFP) is recruiting to fill the following positions in Sierra Leone:

1.) Business Support Assistant (Procurement)
2.) Business Support Assistant (Administration)

 

See job details and how to apply below.

1.) Business Support Assistant (Procurement)

APPLY

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2.) Business Support Assistant (Administration)

APPLY

Overview 

The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH – Implements Projects  and Programmes based on a bi-lateral agreement between the Governments of Germany and Sierra  Leone. The Freetown office provides administrative and logistical support to these measures.

As a provider of international cooperation services for sustainable development and international  education work, we are dedicated to building a future worth living around the world. GIZ has over 50  years of experience in a wide variety of areas, including economic development and employment,  energy and the environment, and peace and security. GIZ has been working in Sierra Leone since  1963 with now more than 100 national and international personnel working in projects implemented  together with our Sierra Leonean partners funded by the German Government, the EU, and others.

We are advertising the position of “Procurement & Contract Specialist”. 

1. Responsibilities 

The procurement and contract specialist is responsible for

• Purchasing materials and equipment for the project/programme in accordance with GIZ rules  and conditions
• Manage the entire procurement and supply chain process from sourcing, and evaluation,  timely delivery
• Informing colleagues in the project and the project / programme Managers/senior finance  manager on time about the status of procurement and logistics matters, particularly in the  event of delays
• Coordinating effectively with colleagues in the administrative division in other projects and at  country office
• Provide periodic reports on Procurement & Contract to the Director of finance and  Administration

The procurement professional performs the following tasks:  

1. Tasks 1. Procurement 

• Doing procurement on approval by management and maintaining proper documentation   according to GIZ regulations.
• Monitoring needed stationery and toiletries replenishment for Freetown and the districts
• Supporting documentation for project procurement done at the level of the Country Office
• He/she is the contact person with suppliers and vendors
• Maintains, carries out and is responsible for local procurement (negotiates costs, orders  stationary, inspects delivery etc.) including quotation procedures, according to GIZ guidelines.
• Keeps database on supplies and conducts regular search on alternatives.
• Receives and checks delivered materials.
• Advises supplies of defective goods delivered and arranges necessary follow-ups.
• Checks invoices, delivery receipts and other papers and sign /submit them for payment.
• Arranges and coordinates the safe transhipment of deliveries to the requesting project.
• Informs projects of location and time of delivery
• Encodes required information into the Procurement database.
• Files documents with the completed transactions according to GIZ regulations.

 

• Monitors the entire clearing process of goods and conduct follow –up.

Tasks 2. Contracts 

• Preparation of the contracts: appraisers, consulting firms and Service Providers, Local  Subsidies and Financing Contracts. Carries out award procedures according GIZ-procedures.
• Follow up of contract execution and payments.
• Adjusts from time to time the Consultancy Honorarium Schedule.
• Coordinates the preparation of lease agreements, security contract and other legally binding  documents.
• Keeps Contract files updated in accordance with GIZ rules.
• Preparing the handing over of assets to partners and maintaining proper documentation

3. General tasks 

The procurement and contract specialist

• Maintains data relevant for contracts and tenders.
• Processes complaints if necessary.
• Provides recommendations according to GIZ-procedures and negotiate directly with  Consultants.
• Advising and guiding projects on the GIZ-guidelines regarding aspects of contracting.
• Serves as a point of contact for customers on contractual matters.
• Ensure contract file completeness.
• Ensure contract close out, extension or renewal is timely done.

4. Other duties/additional tasks 

The procurement and contract specialist

• Performs other duties and tasks at the request of management

1. Required qualifications, competences, and experience Qualifications.
2. BA/BSc in business administration, Procurement and Contract or master’s degree in a  related field preferred

• Bilingual English – French, also in reading and writing, is an absolute requirement for the  holder of this position
• Proven experience working as a procurement and contract specialist in the same area
• Required
• A diploma in a related field is required, as well as sufficient working experience.
• Additional certification in the field of procurement and contract is desired
• familiarity with procurement software such as may be used at GIZ, GIZ intranet and basic  understanding of specific GIZ hard & software (Windows 10 & 11, MS Office, SAP,  PROSOFT, COSOFT etc.)

Professional experience  

• At least 5 years’ professional experience in a comparable position

Other knowledge, additional competences  

• Proven track record of managing procurement and contract of substantial amounts • Proven track record of procurement and contract
• Team player that can coordinate with other staff members.
• Strong pro-active self-starter who likes to fix issues
• Committed to deadlines and goal-oriented person.
• Committed to stringent procurement and contract rules by GIZ
• Committed to stringent anti-corruption procurement rules

 

Mode of Application: 

Suitable candidates are invited to apply not later than 28.02.2024 with this ref: Procurement and  Contract Specialist GIZ office in Freetown». 

Applications include:

– Cover letter.

– CV (including work experience and references)

– Photocopies of certificates

have to be submitted to the email address recruitmentsl@giz.de  

Only applicants shortlisted will be contacted for an interview.

GIZ-Sierra Leone is an equal-opportunity employer, and therefore women are strongly  encouraged to apply.

Plan International is recruiting to fill the following positions:

1.) Head of Programme Development and Quality
2.) Procurement Specialist

 

See job details and how to apply below.

1.) Head of Programme Development and Quality

Job Announcement (1 position for nationals only)

06-02-2024 Head of Programme Development and Quality

PLEASE NOTE: ADVERTISEMENT OF THIS POSITION – CANDIDATES WHO HAD APPLIED BEFORE ARE KINDLY ASKED NOT TO RE-APPLY

 

Plan International is an independent non-profit development and humanitarian organization that advances children’s rights and equality for girls.

 

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion, and discrimination. And it is girls who are most affected.

 

Working together with children, young people, our supporters, and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

 

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for and respond to crises and adversity. We drive changes in practice and policy at local, national, and global levels using our reach, experience, and knowledge.

 

We have been building powerful partnerships for children for over 75 years, and are now active in more than 70 countries.

 

We are currently seeking to recruit:

Title:       Head of Programme Development and Quality

Grade:       Level 17 – Part of the Country Leadership Team

Location:       Country Office

Reports to:       Country Director

Direct Reports:    Technical Managers and Specialists

Close Working Relationship: Head of Programme Implementation, Business Development Manager, Gender Advisor, Country Finance Manager…

 

SUMMARY OF THE POSITION

The Head of Programme Development and Quality (PDQ) oversees Plan International Sierra Leone’s Programme Development and Quality department to ensure alignment with Plan International Inc. Global Ambition – All Girls Standing Strong Making Global Change and the Global Strategy and maintain internal and external standards of the organization. This role provides strategic leadership for designing, evaluating, and influencing gender transformative and sponsorship programmes and initiatives that advance children’s and youth’s rights and equality for girls in Sierra Leone.

 

DIMENSIONS OF ROLE

• Ensures that PISL gender transformative programme, and influencing initiatives fully align to key global purpose, theory of change, strategies, country context, and other agreed standards.
• Supervises and coordinates all Technical Managers and Specialists including the Partnerships.
• Lead and coordinate the idea and designing stage of the proposal development as a core aspect of fundraising for PISL sustainability.
• Maintains horizontal working links with all PISL Strategic Departments
• Works with and maintains sound and credible (win-win) partnerships that promote girl-friendly and youth-focused policy and practice,
• Promote a culture of learning/knowledge management, use of research-based evidence and capacity building to improve programme quality
• The impact of this role is significant internally and externally to Plan International

 

ACCOUNTABILITIES

 

Policy Alignment and Influence:

 

• Responsible for ensuring that Plan International’s Global Policies, Strategy, and Procedures for Quality Programme and Influencing, Gender Equality and inclusion, Sponsorship Commitment, Child Protection, and Building Better Partnerships are fully embedded and practiced per applicable local context
• Responsible for seeking alignment of Plan’s work to local policies that promote child rights safeguarding and especially equality for girls
• Drive country initiatives that effectively influence laws, policies, budgets, norms, and behaviours for the benefit of marginalized/excluded children and youth, especially girls
• Coordinate continuous policy scans to support influencing initiatives towards the advancement of child rights and equality for girls.

 

Strategy design:

• Leads in formulating PISL Country Strategy Plan and Influencing Strategy that fully aligns with Plan International’s Global purpose, strategy, and Programme and influencing Quality policy/procedures
• Responsible for mainstreaming gender equality and inclusion approaches to programme, influencing, and project design.
• Support in the review and implementation of Partnership Strategy Guidelines and ensure appropriate global/local partners, particularly CSOs, youth-led and girls-led organizations to effectively and efficiently drive transformative change.
• Support the development and implementation of the PISL MERL Framework by PII and monitor the implementation of the Country Strategy Plan and grants.
• Responsible for developing, updating, and mainstreaming disaster risk reduction plans and disaster preparedness plans appropriate for PISL.
• Support the review and development of Youth Engagement Framework.
• Support the review and implementation of Safeguarding and Child Protection policies and guidelines.

 

Programme Quality:

• Responsible for ensuring that Plan International’s Global Policies/Procedures for Quality Programmes are fully embedded and practiced in every project and programme
• Coordinate field discussions, inputs, and presentation of issues that need Plan’s attention and action in terms of project identification and conceptualization that fully align with Plan International’s Global purpose, Country strategy, and Programme and influencing Quality policy/procedures
• Work collaboratively with the Head of Programme Implementation, Technical Specialists, and National Offices to ensure quality delivery and respond to issues proactively.
• Generate learning from PISL work and disseminate knowledge and promote good practice
• Ensure gender transformative and influencing outcomes are evident in all projects
• Provide oversight, supervision, and coordination of the MERL Manager to ensure that all projects and programmes follow MERL standards more effectively.
• Provide oversight, coordination, and supervision of the technical Specialists/Advisors to ensure their meaningful contribution to project designs, and contribute clearly to the Objectives, Outcomes, and Goals of the Country Strategy
• Support the establishment and continuous capacity strengthening of local implementing and national partners for effective and efficient programme delivery and influencing.
• Responsible, on a quarterly/annual basis, for achieving and reporting on the global programmatic KPIs (Sponsorship Commitment#2, programme quality, Influencing, Gender equality, partnerships, etc.)
• Responsible for effectively rallying technical and financial resources from across the organization around the most critical pieces of work
• Establish and implement intra- and inter-project control mechanisms to build synergies and minimize the risk of resource duplication and waste.

 

Partnerships and Networking

• • Develop, implement, and evaluate partnership guide to support partner engagements for effective project delivery
  • Provide support in building partnership capacities to deliver projects
  • Develop and maintain strategic relationships/partnerships with relevant governmental institutions to facilitate the influence agenda
  • Design a framework for performance-based financing and coordinate its effective implementation and continuous improvement;
  • Develop and maintain relationships with coalitions, civil society actors, and research/academic institutions to advance Plan International’s work.

• Develop partnerships with universities and knowledge institutions to support Plan’s evidence-based programming and influencing work.

 

Monitoring, Evaluation, Research, and Learning (MERL)

• Establish and implement a MERL that effectively and credibly tracks programme/project performance (results),
• Generate learning from our work and facilitate the establishment of a KM system to disseminate knowledge and promote good practice
• Establish effective mechanisms to promote sharing and learning among project teams and partners including children, especially girls
• Responsible for annual internal reviews of the Country Strategy that promote broad-based ownership, learning, and quality improvement
• Monitor the programme/project performance vis-à-vis agreed milestones and indicators and initiate action to improve where and when necessary
• Coordinate quarterly management and annual reporting on Plan International Sierra Leone programmes
• Support quarterly and annual reporting on various projects (against output and outcome targets);
• Participates in Technical Support Team meetings to discuss work progress and develop appropriate strategies to ensure the attainment of project/programme objectives
• Support capacity enhancement of project teams and partners on MERL.

 

Programme Development and Funding Growth:

 

• Lead PISL project design to ensure alignment with Country Strategy and Sponsorship Commitment while incorporating best practices to improve grant and sponsorship programme funding growth and diversification
• Lead the review and development of Multiyear Sponsorship Strategy
• Collaborate with the BDM to ensure PISL is well-positioned with NOs, donors, and other potential partners to pursue appropriate funding opportunities.
• Review and support implementation of the PISL Resource Mobilization Strategy for better planning and preparation, and guide all relevant actors.

 

Staff Development :

• Direct reports are guided with appropriate key performance indicators
• Technical specialists’ performances are recorded and recognized
• Organise Coaching/counselling sessions regularly whenever necessary
• Professional development needs are identified and addressed in association with HROD.
• Works with the direct reports closely on programme implementation issues
• Recognizes and records the performance of the direct reports
• Provides coaching, mentoring and counselling to the direct reports as and when required.
• Identifies professional development needs for the direct reports
• Assists HR in arranging appropriate staff development events.

 

KEY RELATIONSHIPS

Works closely with the Country Leadership Team

• Liaises with the Head of Programme Implementation, Business Development Manager and Country Finance Manager with regards to grants projects design/execution; and budgets respectively
• Influences staff in Plan International and develops effective relationships with external bodies.

 

TECHNICAL EXPERTISE, SKILLS, AND KNOWLEDGE

Qualification and Experience:

Essential:

• Qualification – At least Master’s / degree in Development Studies, Social Sciences or any related area

 

• Functional Area Experience: Good knowledge and experience in policy analyses and formulation, rights-based and gender transformative programming, and influencing. Experience working and collaborating with diverse sets of stakeholders, such as local NGOs, government officials, donor representatives, and local and international staff.

 

• Strategic thinking and innovation: Set strong strategy in own team; makes an effective contribution to wider strategy, sees contribution of own team in wider Plan and external context, balances future vision with practical delivery; critically evaluates work effectiveness and searches for better ways of working.

 

• Striving for high performance: Strongly drives performance forward in policy and programming; involves others in setting and achieving goals; creates a strong sense of purpose within own team and with stakeholders.

 

• Decision making and risk management: Sound judgement and decision-making in complex situations; alerts others to risks inside and outside the organisation; willing to make judgements about managing risks and ready to take responsibility for such judgements.

 

• Influencing and Communications: Effective communicator using clear messages drawn from Plan’s work; cross-culturally adept; ready to work to influence leaders in governments, partners and communities; can reach out and influence large groups of people; effective communicator with children and young people.

 

• Building effective teams and partnerships: Acting as a team player, even if this results in adjustment of own priorities; develops mutually trusting relationships with complex partnerships to deliver excellent programme/project outcomes.

 

• Developing people: Supports learning and a sense of mutual purpose in diverse teams; sets a strong learning culture; effective coach, adaptable to high performers and those in difficulty; uses opportunities across Plan to develop others.

 

• Self-awareness and resilience: Remain calm and positive under pressure and in difficult situations; aware of impact on others and adjusts own behaviour accordingly; has a positive impact on those around them; leads major change while keeping staff and partners on board.

 

• Proficiency in Microsoft Office suite, including Word, PPT, Excel and Outlook.

 

• Language: English

 

    Desirable:

• Understands Plan’s work, and implements processes and practices that support

 

PHYSICAL ENVIRONMENT

Typical office environment and visit to programme/project implementation areas

 

External and Internal contact

• Work closely with the specialist and other heads of department
• Government ministries
• Children and young people

 

LEVEL OF CONTACT WITH CHILDREN

Mid contact: Occasional interaction with children.

 

GENERAL ACCOUNTABILITY :

Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

 

Ensure staff understands Plan International’s commitment to driving a feminist agenda within the organization, and the ambition for gender equality and gender transformative leadership is embedded in our value-based leadership framework.

 

PLAN INTERNATIONAL’S VALUES

We are open and accountable

• Promotes a culture of openness and transparency, including with sponsors and donors.
• Holds self and others accountable to achieve the highest standards of integrity.
• Consistent and fair in the treatment of people.
• Open about mistakes and keen to learn from them.
• Accountable for ensuring we are a safe organization for all children, girls & young people

 

We strive for lasting impact :

• Articulates a clear purpose for staff and sets high expectations.
• Creates a climate of continuous improvement, open to challenge and new ideas.
• Focuses resources to drive change and maximize long-term impact, responsive to changed priorities or crises.
• Evidence-based and evaluates effectiveness.

 

We work well together :

• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners and communities.
• Engages and works well with others outside the organization to build a better world for girls and all children.

 

We are inclusive and empowering

• We empower our staff to give their best and develop their potential
• We respect all people, appreciate differences and challenge equality in our programs and our workplace
• We support children, girls and young people to increase their confidence and to change their own lives.

Applications:

The last date for submission of Application (CV and cover letter) is: 19th February 2024 by 5:00 pm

 

Your application should include:
·         A cover letter
·         A comprehensive CV including details of two referees, one of whom should be your current of most recent supervisor

  Send applications to the below link: Sierra-Leone.Recruitment@plan-international.org

 

Only short-listed candidates shall be contacted. References will be taken and background and anti-terrorism checks will be carried out in conformity with Plan International’s Safeguarding Children and Young People’s Policy.

 

Plan International follows an equal opportunity policy and actively encourages diversity welcoming applications from all especially women and people living with disability.

 

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.

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2.) Procurement Specialist

Job Announcement (1 Position for nationals only) 

06-02-24 Procurement Specialist

 

Plan International is an independent non-profit development and humanitarian organization that advances children’s rights and equality for girls.

 

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion, and discrimination. And it is girls who are most affected.

 

Working together with children, young people, our supporters, and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

 

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for and respond to crises and adversity. We drive changes in practice and policy at local, national, and global levels using our reach, experience, and knowledge.

 

We have been building powerful partnerships for children for over 75 years, and are now active in more than 70 countries.

 

We are currently seeking to recruit:

Title:                  Procurement Specialist

Grade:   Level 16

Location:          Country Office 90% and 10% travel to districts 

Department:    Supply Chain

Reports to:       Supply Chain Manager

 

SUMMARY OF THE POSITION

The Procurement Specialist shall act on behalf of Plan International Sierra Leone to provide a broad range of procurement management services that are requested by the Country Office to facilitate the smooth implementation of projects. The Procurement Specialist will ensure all procurement activities are conducted in strict compliance with the principles, rules, and procedures set out in the Plan Procurement Guidelines. S/he will need to coordinate with Plan International staff, especially logistics, procurement, finance, and project managers, to ensure rapid and timely delivery of project inputs. S/he will need to ensure supervision, monitoring, and management of the procurement function of the Country Office.

 

DIMENSIONS OF ROLE

The Procurement Specialist reports to the Supply Chain Manager and is responsible for all procurement functions for the country’s operations. This position is responsible for ensuring timely procurements of goods, services, and works for operations, programme delivery, and project-specific need in Plan International Sierra Leone. The position would liaise with Plan International Global and Regional Hub to source goods and services that are not available locally.

 

ACCOUNTABILITIES

• Analyse demand and supply trends and support senior management with the development and implementation of sourcing strategies
• Monitor procurement plan and work closely with Project Managers and Finance in the planning process for special/complex purchasing projects/requirements
• Execute day-to-day procurement and contract administration activities of projects as per the set procedures, manual, template, and guidelines;
• Manage, execute, and coordinate tasks related to the procurement of goods, services, and works;
• Monitor the progress of contract implementation to ensure that it abides by the stipulated standards, procedures, and planned procurement timetable;
• Protect the procurement activity from fraud, waste, and abuse;
• Assist Project Managers and other staff in planning, scheduling, and prioritizing procurement functions, including plans for the efficient and effective procurement of goods, works and services;
• Manage the entire procurement process and execute day-to-day procurement functions such as:

• Analyse market conditions
• Verify the technical specifications or terms of reference
• Prepare and launch tender documents
• Arrange and facilitate site visits
• Carry out price reasonableness analysis

• Facilitate contract negotiations, preparation, awarding, and award notification, and conduct debriefing with bidders.
• Provide contract administration services including arranging for proper inspection, ensuring compliance with terms and conditions of contracts, addressing delays, troubleshooting problems, assisting in contract amendments, and ensuring completion of works and delivery of goods;
• Ensure all approvals and procurements records are kept safely and filed electronically as appropriate;
• Prepare and share monthly, and quarterly Procurement Progress and Market Condition Reports, including price movements;
• Monitor vendor performance for conformance to the original proposal and maintain continual review to ensure that all terms and conditions are met and that contracts are by legal requirements, standard specifications, Plan procedures, and government regulations;
• Assure all procurement activities are performed in a fully professional, transparent, and ethical manner and line with procurement regulations and conditions of the grant and implementation agreement;
• Collaborate with department heads and staff to ensure the purchase of goods and materials is properly planned, timely delivered in the required quantity and quality at an effective cost;
• Facilitate processes for clearing imported goods from the air or seaports ensuring customs regulations and necessary tax exemptions are obtained;
• Regularly assess risks that are likely to hamper continuous delivery of procurement activities and monitor the mitigating actions that will have been designed;
• Set a mechanism to provide updates to requestors on the status of their requisitions or institute a requisition tracking mechanism;
• Ensure relationships between Plan and suppliers/service providers are well nurtured and free from any conflict of interest;
• Analyse market and delivery systems to assess present and future material

availability;

• Recommend improvement of sourcing strategies through evidence-based analysis for

management, including price, quality, and service;

• Manage assigned contracts and SLA to ensure adherence to agreements is being

achieved and contract gaps are eliminated in consultation with legal counsel.

 

Key Relationship

Internal:

• High contact Supply Chain Manager as the direct supervisor
• High contact with Finance Department
• High contact with Program staff
• High contact with Grant and Sponsorship Departments
• High contact with the Human Resource & Organizational Development Department

 

External:

• High contact with line Government Ministries
• High contact with the Plan’s Legal Retainer
• Medium contact with Development Agencies
• Medium contact with other International NGOs and local NGOs/CBOs.
• Medium contact with suppliers

 

TECHNICAL EXPERTISE, SKILLS, AND KNOWLEDGE

Qualifications/Experience

Essential

• Minimum 5 years of experience working as a supply chain/procurement professional
• Bachelor’s degree in a procurement, business, law, economics, public administration, or related field
• Good understanding of procurement processes, procedures, and best practices
• Experience with procurement guidelines and procedures of international development institutions
• Strong computer skills (Microsoft Office, Outlook, Excel, Word

Essential Skills

• Commitment to Plan Values and Behaviours, Gender diversity knowledge and experience, Child protection—knowledge of global trends in child protection
• Promote a culture and working environment aligned to plans values and behaviours including anti-bullying and harassment
• Able to keep the big picture in mind and work in detail
• Ability to work under pressure, in a team and independently
• Work well with others
• Planning and organizing skills on short and long-time frames
• Decision making and analytical skills
• Managerial ability to delegate duties to subordinates to meet deadlines and coach members of the team
• Remains calm and positive under pressure and in difficult situations

Desirable

• Good communication skills. Comfortable working with colleagues from different cultures and various internal departments;
• Good writing skills in English.
• Preference for team work and a collaborative working environment
• Great availability;
• Great listening skills, discreet and tactful.
• Sensitive to cultural and social conditions.
• Commitment to continuous learning; willing to update knowledge in logistics field.
• Ability to respond/manage multiple demands from various sites/departments
• Work experience in a similar position in an International Non-Governmental Organization (NGO)

 

PHYSICAL ENVIRONMENT

• Typical office environment.

 

LEVEL OF CONTACT WITH CHILDREN

Occasional interaction with children

 

GENERAL ACCOUNTABILITY

Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

 

Ensure staff understands Plan International’s commitment to driving a feminist agenda within the organization, and the ambition for gender equality and gender transformative leadership is embedded in our value-based leadership framework.

 

PLAN INTERNATIONAL’S VALUES 

We are open and accountable

• Promotes a culture of openness and transparency, including with sponsors and donors.
• Holds self and others accountable to achieve the highest standards of integrity.
• Consistent and fair in the treatment of people.
• Open about mistakes and keen to learn from them.
• Accountable for ensuring we are a safe organization for all children, girls & young people.

 

We strive for lasting impact

• Articulates a clear purpose for staff and sets high expectations.
• Creates a climate of continuous improvement, open to challenge and new ideas.
• Focuses resources to drive change and maximize long-term impact, responsive to changed priorities or crises.
• Evidence-based and evaluates effectiveness.

 

We work well together

• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners, and communities.
• Engages and works well with others outside the organization to build a better world for girls and all children.

 

We are inclusive and empowering

• We empower our staff to give their best and develop their potential
• We respect all people, appreciate differences, and challenge equality in our programs and our workplace
• We support children, girls, and young people to increase their confidence and to change their own lives.

 

Applications: 

Last date for submission of Applications (CV and cover letter) is: 19th February 2024 by 5:00 pm

Your application should include:
·         A cover letter
·         A comprehensive CV including details of two referees, one of whom should be your current of most recent supervisor

  Send applications to the below link: Sierra-Leone.Recruitment@plan-international.org

 

Only short-listed candidates shall be contacted. References will be taken and background and anti-terrorism checks will be carried out in conformity with Plan International’s Safeguarding Children and Young People’s Policy.

 

Plan International follows an equal opportunity policy and actively encourages diversity welcoming applications from all especially women and people living with disability.

 

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.

Médecins Sans Frontières – Belgium (MSF – Belgium)

Médecins Sans Frontières (MSF – Doctors without Borders) is an international, independent, medical humanitarian organization that delivers emergency aid to people affected by armed conflict, epidemics, natural disasters and exclusion from healthcare. MSF offers assistance to people based on need, irrespective of race, religion, gender or political affiliation. MSF is therefore guided by the principles of neutrality and impartiality. These principles must apply to all MSF staff.

 

Job Details 

 

Title of position: PROCUREMENT SUPERVISOR

Status of position: Full-Time Position

Location: MSF Coordination, Freetown

main objective and responsibilities of the position 

Planning and supervising the procurement activities for goods, transport, subcontracted works and services for the project and capital according to MSF standards and protocols in order to ensure a transparent and efficient procurement and supplier performance.

 

Planning and supervising the day to day procurement activities ensuring an efficient implementation   of the procurement procedures in the project or capital, ensuring compliance to MSF standards and protocols, including but not limited to the following:

• • Regularly assessing the market for new suppliers to supply the recurrent needs of the mission and seeking products/services that offer the best value for money within the shortest timeframes. Negotiating prices and proposing new suppliers to be validated. Developing and maintaining relations with different suppliers in order to ensure a stable supply of goods or services. Submitting and collecting quotations and tenders following the MSF purchasing policy
  • Submitting and collecting quotations and tenders following the MSF purchasing policy and providing updates on “item-supplier” data: price, availability, quality, lead time
  • Together with the Supply Chain Officer determining the purchase planning according to the incoming requests / orders, product availability (shortages/surpluses), delivery times, budgets and other relevant factors
  • Coordinating and supervising the purchasers’ activity, managing the purchasing budget, and settling advances with the Finance Department
• Coordinating and leading the team under his/her responsibility including the definition of each person’s tasks (daily supervision and checking the quality of their work); drawing up working schedule and organizing and leading team meetings
• Supervising, in close coordination with the HR department, the associated processes (recruitment, training/induction, evaluation, potential detection, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required

 

Performing delegated tasks according to his/her specialty and as specified in his/her job description

• Solicit for quotations from suppliers, clarify any queries from suppliers and requesters, prepare CBAs and seek validation from relevant signatories.
• Preparation of tender documentation, participate in the tender process, update Procurement file in Digital Desk
• Seek clarification of orders and share routine feedback with both requesters and other concerned. Proactively share relevant supply information within supply teams and with relevant internal and external partners.
• Clarify and maintain external partners information in UF database including but not limited to supplier contacts, location and terms sharing the same with supply teams in coordination and the project.
• Prepare and share goods and services supplier performance reports with the project and coordination supply teams in a timely manner and seek solutions based on feedback received from the suppliers and supply teams.
• Continuously scan the market for new suppliers, products and any other changes to enable MSF have market understanding and to make appropriate, timely sourcing decisions
• Participate in the intersectional tender processes necessary for identification of new suppliers and keep records of supplier performance feedback for end-of-contract evaluation.
• Collaborate with requesters, technical teams and supply teams in developing and updating standard lists for local/international procurement.

 

Minimum Requirements and Competencies 

Education	Diploma in Supply Chain or relevant field
Experience	Minimum 1-year experience in relevant field is required
Languages	English and Krio are required
Knowledge	Essential Computer literacy (MS Office, Internet)

Application Details

 

Applicants should submit: Application letter, CV, copy of certificates/diplomas, National ID, work certificates from previous employment – No original documents to be submitted

Email: msfocb-sl-recruitment@brussels.msf.org

 

Applications can be submitted to following MSF Belgium Office Locations:
FREETOWN:  MSF Belgium Office, 66, Sir Samuel Lewis Road, Aberdeen	KENEMA:  MSF Hanga Hospital, Main gate watchman post	BOAJIBU:  Main gate guard post MSF Boajibu Office

 

Please indicate “Vacancy Procurement Supervisor” on the envelope

 

Application deadline:             11 February 2024 – 5 pm – no late applications will be accepted

 

Only short-listed candidates will be contacted for further recruitment process.

 

Please note that MSF does not reimburse transportation cost if applicants are asked for a test or interview.

Children of the Nations Sierra Leone (COTN-SL) is recruiting to fill the following positions in Sierra Leone:

1.) Human Resource Officer
2.) Clinical Nurse
3.) Procurement Officer

 

See job details and how to apply below.

1.) Human Resource Officer

Children of the Nations Sierra Leone (COTN-SL) is a National Christian Non-Governmental Organization
operating in the Upper Banta Chiefdom, Moyamba district with it headquarter office in Marjay town,
Freetown. The vision of COTN-SL is to raise children that will transform nations. The Management of
COTN-SL is seeking to recruit a Human Resource Officer who is a committed Christian and has a
continuous passion and calling to work with orphaned and destitute children in the following capacity:

POSITION/TITLE: Human Resource Officer
LOCATION: Upper Banta Mokelleh, Ngolala Junction
IMMEDIATE SUPERVISOR: Finance/Admin Manager
WORKING DAYS: Monday to Friday

Key Responsibility: Responsible for managing every aspect of the employment process, including
orientation and training new staff members. To also assist with payroll management, so employees
receive their paychecks on time.

RESPONSIBILITIES
Roles and Key Responsibilities:
 Supporting the development and implementation of HR initiatives and systems
 Providing counseling on policies and procedures
 Being actively involved in recruitment by preparing job descriptions, posting ads and managing
the hiring process
 Create and implement effective onboarding plans
 Develop training and development programs
 Assist in performance management processes
 Support the management of disciplinary and grievance issues
 Maintain employee records according to policy and legal requirements
 Review employment and working conditions to ensure legal compliance

Recruitment/On boarding

 Support all aspects of recruitment process: posting and managing job descriptions,
researching relevant job boards, screening resumes, liaising with candidates and arranging
phone screens and interviews; corresponding with hiring managers and provide support
and guidance to managers throughout the hiring process;

 Facilitate employment verification and background check screenings for applicable
candidates;
 Oversee Onboarding process for all new hires; work closely with hiring managers and other
departments (IT/Finance) to coordinate and schedule key trainings, meetings, technology,
and space;
 Help design and implement the new hire orientation and on-boarding program and
procedures;
 Oversee Off- Boarding process for all staff exiting the organization including conducting exit
interviews, termination of benefits, etc. Provide voluntary terminations with exit interview
materials, including benefits information, key contact information and termination check-
list;
 Provide excellent customer service via email, phone or in person; answers questions from
employees and the general public regarding human resources issues, and responds to
employment verification requests and other requests for information.

HRIS/Benefit Administration
 Serve as focal point for all integrations, partnering with finance on payroll and all vendor
payments, and ensure all record keeping is up to date and compliant; creating new systems
that help to track record keeping;
 Support all Coordinators and administration including: preparation and submission of all
invoices; onboarding/off boarding of employees from payroll and benefits; ensuring all
benefit information is up to date and posted in HRIS;
 Maintain accurate and up to date HR related vendor contracts/agreements (including
consulting firm, third party administrators, consultants, etc.);
 Develop and maintain up to date benefits onboarding materials for new employees;
 Establish and maintain positive working relationship with all vendors and service providers.
Compliance, Administration &amp; Management
 Ensure the organization is ahead of federal, state and local policy and compliance changes
and best practices; ensure all employee handbooks and policies are up to date; and
recommend new policies and changes as the field and organization evolves; develop
processes and metrics that support assessing the impact of HR systems;
 Ensure the integrity of all employee data in HRIS.
 Maintain employee records according to policy and legal requirements;
 Schedule and provide logistical support for meetings, including organization-wide trainings,
team meetings and information sessions hosted by the department;
 Research best practices and support the department with projects, including performance
management, compliance audits, and open enrollment;

 Support COTN program;
 Play an active role in formulating methods to improve employment policies, processes and
practices as well as recommending changes to management.
 Other administrative duties as assigned

Basic Qualifications:
  BSc/BA in Business Administration, Social Studies, Human Resource or relevant field; further
training will be a plus
 Minimum of 3-5 years’ relevant HR Work experience with similar responsibilities, preferably
with an international or local NGO.
Knowledge, Skills, and Abilities
 Knowledge of various HR functions and Federal, State, and Local labor laws; experience
working in multi-state jurisdictions a plus;
 Approachable, trustworthy, and demonstrated sound judgment in all interpersonal
interaction;
 Ability to establish and maintain strong working relationships with colleagues;
 Ability to maintain a high level of confidentiality and exercise discretion at all times;
 Highly organized individual with superb attention to detail, including proofreading;
 Analytical with the ability to review and synthesize large amounts of information and data
in order to make sound recommendations to leadership;
 Ability to manage cross organizational relationships and ability to balance employee needs
and concerns with the organizations policy and management concerns;
 Motivated self-starter with the ability to manage time effectively; able to work well
independently as well as within a team;
 Proactive approach to identifying problems and recommending solutions;
 Ability to manage a variety of and priorities with a flexible approach as business needs
change
 Strong customer service orientation;
 Strong commitment to the mission of COTN; familiarity with or interest in the humanitarian
or development sector a plus;

Required Skills and Experience
 Proficient in MS Office; knowledge of HRMS is a plus
 Problem-solving and decision-making aptitude
 Strong ethics and reliability
 Ethical conduct in accordance with recognized professional and organizational codes of ethics

 Proactive, resourceful, solutions oriented and results oriented.
 Ability to work collaboratively and in a team
 Ability to work under pressure.

MANNER OF APPLICATION: Interested applicants should apply by sending in a letter of application with
a most recent copy of Curriculum Vitae (CV) plus one letter of recommendation.
The Country Director,
Children of the Nations Sierra Leone
Ngolala, Upper Banta Chiefdom
AiahFoday-Khabenje@cotni.org
Or
# 2 Tumoe Drive,
Marjay Town, Freetown
DEADLINE FOR APPLICATIONS: All applications should reach any of the above addresses on or before
Friday 19 th January, 2024, at 5 pm prompt. Only short-listed candidates will be invited for both written
and oral interviews.
FEMALES ARE HIGHLY ENCOURAGED TO APPLY

---

2.) Clinical Nurse

Children of the Nations Sierra Leone (COTN-SL) is a National Christian Non-Governmental Organization
operating in the Upper Banta Chiefdom, Moyamba district with it headquarter office in Marjay town,
Freetown. The vision of COTN-SL is to raise children that will transform nations. The Management of
COTN-SL is seeking to recruit a Clinical Nurse who is a committed Christian and has a continuous passion
and calling to work with orphaned and destitute children in the following capacity:

JOB TITLE: Clinical Nurse
DEPARTMENT: Physical Care
IMMEDIATE SUPERVISOR: Physical Care Coordinator
LOCATION: Ngolala Junction Upper Banta Chiefdom
HOURS: Full time
Clinical Nurse Responsibilities:
 Reports for duty to the Clinic during the posted hours.
 Responsible for providing safe, compassionate medical care to Home Children, VPP Children at
all times and Community school Children during school hours.
 Fully comply with the COTN Physical Care Clinic Standards of Service and the COTN-SL SOP.
 Responsible for complying with Ministry of Health IPC (Infection prevention and control) and
Ministry Sponsored programs.
 Fully comply with the COTN-SL Clinic Safety Operations Manual
 Serve as an advocate for Home and VPP Children during referrals.
 Visit local villages to sensitize and educate VPP parent regarding child right and responsibility in
the Clinic.
 Implement Annual Health care screenings for all Home and VPP Children.
 Document all medical care provided in the children’s medical file and master journal.
 Do weekly follow-up visit of a sick Child.
 Implement de-worming schedule for all COTN home and VPP Children.
 Create a safe and effective care environment for Patients.
 Response to Patient/caregivers in a timely manner during the on call hours.
 Promote and maintain respect for right, privacy and confidentiality of Patient.
 Secondary students are taught how to manage their own medical, dental and mental health
needs in preparation for living independently.
 Perform other duties as assigned by your Supervisor.

Clinical Nurse Requirements:

 Qualification preferred is SCHN, State Registered Nurse or a similar field.

 2-5 years of experience as a Nurse or in a similar position.
 Nursing License UpToDate.
 Proficiency in Microsoft Office.

MANNER OF APPLICATION: Interested applicants should apply by sending in a letter of application with
a most recent copy of Curriculum Vitae (CV) plus one letter of recommendation.
The Country Director,
Children of the Nations Sierra Leone
Ngolala, Upper Banta Chiefdom
AiahFoday-Khabenje@cotni.org
Or
# 2 Tumoe Drive,
Marjay Town, Freetown
DEADLINE FOR APPLICATIONS: All applications should reach any of the above addresses on or before
Friday 19 th January, 2024, at 5 pm prompt. Only short-listed candidates will be invited for both written
and oral interviews.
FEMALES ARE HIGHLY ENCOURAGED TO APPLY

---

3.) Procurement Officer

Children of the Nations Sierra Leone (COTN-SL) is a National Christian Non-Governmental Organization
operating in the Upper Banta Chiefdom, Moyamba district with it headquarter office in Marjay town,
Freetown. The vision of COTN-SL is to raise children that will transform nations. The Management of
COTN-SL is seeking to recruit a Procurement Officer who is a committed Christian and has a continuous
passion and calling to work with orphaned and destitute children in the following capacity:

POSITION/TITLE: Procurement Officer
LOCATION: Upper Banta Mokelleh, Ngolala Junction
IMMEDIATE SUPERVISOR: Finance/Admin Manager
WORKING DAYS: Monday to Friday
PURPOSE OF THE POSITION
Key Responsibilities: The Procurement officer will be responsible for evaluating suppliers, products, and
services, negotiating contracts, and ensuring that approved purchases are cost-efficient and of high quality.
Procurement Officer Responsibilities:
 Preparing plans for the purchase of equipment, services, and supplies.
 Following and enforcing the company&#39;s procurement policies and procedures.
 Maintaining accurate purchase and pricing records.
 Maintaining and updating supplier information such as qualifications, delivery times, product
ranges, etc.
 Maintaining good supplier relations and negotiating contracts.
 Researching and evaluating prospective suppliers.
 Preparing budgets, cost analyses, and reports.
 Develop, update, and monitor COTNSL’S Procurement Plan in close collaboration with the head
of Departments.
 Ensure that procurement is carried out in accordance with the provisions of the Legal
Agreements and the COTNSL Procurement Guidelines
 Determine the procurement methods for works, goods, and services to be used based on the
size of the procurement packages
 Draft pre-qualification documents for works, goods, and services;
 Draft request for proposals for selection of consultants;
 Draft specific procurement notices and prepare invitations for bids/requests for expressions of
interest/solicitation letters and standard bidding documents/request for proposals/request for
quotations for inviting and obtaining bids/proposals/ quotations in accordance with the COTNSL
Procurement Guidelines;
 Establish lists of pre-qualified contractors and service providers;
 Establish procedures for receiving, opening, evaluation of bids/proposals/ quotations, and the
evaluation criteria reports;

 Draft bids/proposals/quotations evaluation reports/ and communicate these to
the line manager for clearance;
 Prepare the appropriate contract/s for works, goods, services and consulting services as
appropriate;
 Supervise contract/s implementation and ensure adherence of contractors/suppliers and
consultants to the relevant conditions of contract;
 Establish and maintain filing and documentation system for the procurement documents both
related to COTNSL
 Provide technical assistance and training on the COTNSL Procurement Manual to the COTNSL
Staffs.
 Coordinate with the Heads of Department with respect to contract/s value/s and any variation
orders issued or approved to ensure adherence to the overall allocated budget
 Supervise and provide support to the heads of departments in preparing their procurement
plans, procurement implementation and reviewing procurement documents.
 Be directly responsible for all procurement reviews, post and prior;
 Prepare quarterly progress reports; and
 Perform any other task that may be required or as requested by the Finance and Administration
Manager.

Procurement Officer Requirements:
 Degree in Accounting, Business management/Administration, Procurement/Logistics or a similar
field preferred.
 2-5 years of experience as a procurement officer or in a similar position.
 Proficiency in Microsoft Office and purchasing software including QuickBooks.
 Strong communication and negotiation skills.
 Good analytical and strategic thinking skills.
 Attention to detail.
MANNER OF APPLICATION: Interested applicants should apply by sending in a letter of application with
a most recent copy of Curriculum Vitae (CV) plus one letter of recommendation.
The Country Director,
Children of the Nations Sierra Leone
Ngolala, Upper Banta Chiefdom
AiahFoday-Khabenje@cotni.org
Or
# 2 Tumoe Drive,
Marjay Town, Freetown
DEADLINE FOR APPLICATIONS: All applications should reach any of the above addresses on or before
Friday 19 th January, 2024, at 5 pm prompt. Only short-listed candidates will be invited for both written
and oral interviews.
FEMALES ARE HIGHLY ENCOURAGED TO APPLY