JOB VACANCY – RE-ADVERTISED

Overview of Company: TANDEEN Group of Companies Limited is a local conglomerate with multiple areas of expertise offering professional services. The Company has a core of committed and dedicated local Technical Staff working together with experienced Engineers in place to strengthen its human resource.

The Management of the Company has grown with a substantial increase in the share capital. Using it experience, TANDEEN Sierra Leone will continually play a professional and technical management partner role in serving institutions, organizations with interest in delivering services or products.

The Company is engaged in the following: Procurement and sales of prepaid AMI Metering; Designing and consulting department on a wide range of engineering service, Prefabricated housing; Supervision of constructions of reinforced concrete structures, Supervision of constructions of steel structures, Surveying, Solar Energy Installations, Fishing etc.

We are looking for a highly motivated professional to work with our team to bring positive change in our businesses. Candidates are invited to apply for the position:

Job Title: Confidential Secretary 

Purpose of the Role:

To provide effective and efficient Secretarial services to TANDEEN Group of Companies Limited and ensuring highest standards of best practices of discretion and integrity, sense of responsibility, excellent knowledge of office protocols and fielding interaction with the public.

Reporting To: The CEO and Managing Director or their designee.

Qualification: A Degree / HND in Secretarial studies, Public Relations, Hospitality, Business Administration, or related areas.

Practical Experience: Minimum 3 years of experience in similar role.

Location: Freetown, Head office

Contract type: Full time / Open ended.

Closing date: Friday March 8, 2024

Competencies & Skills

• High degree of multi-tasking and time management capability.
• Ability to interact with team members in a friendly and helpful manner.
• Excellent written and Verbal communication skills.
• High degree of integrity and professionalism.
• Ability to professionally deal with clients on a regular basis.
• Aesthetically pleasing and stunning.
• Knowledge of the company and trends impacting the business.
• Ability to demonstrate high degree of confidentiality.
• Capable of typing an average of 80 – 100 words per minute.
• Demonstrated ability in the use of Blind / Touch typing skill.
• Demonstrated ability to promptly report for work at all times when called upon by supervisor.
• Proven work experience as Confidential Secretary or Administrative Assistant.
•  Proficiency in the use of M S Word, Excel, and PowerPoint.
• Ability to display professionalism and composure during potential pressure.

Essential Duties and Responsibilities include but not limited to the following.

• Perform confidential Secretarial and Clerical tasks of a varied nature, some of which may be unique to the assigned office, requiring a thorough knowledge of the rules and regulations of the company.

• Assist the Chairman / CEO and the Managing director in the preparation of reports and documents by gathering and organizing data, using Word processing, copying, collating, and transmitting or distributing final products.

• Create and maintain a clean, attractive, orderly, safe, and efficient office environment.

• Responsible for thoroughly vetting / proofreading all official documents before approval by Chairman / CEO and or Managing director.

• Welcoming visitors and clients
• Scheduling meetings and appointments
• Preparing and managing correspondences (incoming and outgoing), reports and other official documents.
• Organizing meetings and maintaining office systems and files.
• Making travelling arrangements for executives where necessary
• Answer phone calls and redirect them when necessary.
• Check frequently the level of office supplies and place appropriate orders.
• Manage the daily attendance register of staff and liaise with the HR manager on a weekly and monthly basis.
• Prepare and disseminate correspondences, Memos, and forms.

• Any other duty that may be assigned to with time.

Mode of application:

Interested persons should send in their updated curriculum vitae including names and addresses of two referees, their Telephone numbers and a cover letter to email: j.russell@tandeen.org and copy jamesrussell2010@rocketmail.com or call: 078278047 not later than Friday March 8, 2024. Only shortlisted applicants will be contacted.

Successful candidate will be required to sign the TANDEEN Code of Conduct policy.

Note: Application sent through any other means will not be considered. Please ensure that subject reads “Application for the position of Confidential Secretary”. Referees of successful candidate will be contacted.

Women are strongly encouraged to apply.

PLEASE DO NOT RE – APPLY, IF WE ALREADY HAVE YOUR DETAILS IN OUR SYSTEM.

Cerra Automotive is recruiting to fill the following positions:

1.) Admin
2.) Secretary
3.) Accountant

See job details and how to apply below.

Job Title: Admin

Qualification and Skills:

• 5 Years of experience in administrative roles within the automotive industry.
• Relevant Certificate/Diploma/Degree
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Knowledge of automotive industry terminology and processes.
• Ability to liaise with suppliers, clients, and other stakeholders specific to the automotive industry.
• Attention to detail in document preparation and record-keeping.
• Knowledge of basic administrative processes and procedures.
• Ability to coordinate and schedule meetings, appointments, and travel arrangements.
• Experience in maintaining and organizing office files and documents.
• Ability to work independently and collaboratively within a team.

Job Title: Secretary

Qualification and Skills:

• 3 years of professional experience in a well-established institution.
• Excellent written and verbal communication skills.
• Proficient in office software (e.g., Microsoft Office Suite).
• Ability to handle phone calls, emails, and other correspondence.
• Professional and friendly demeanor.
• Discretion and confidentiality in handling sensitive information.

Job Title: Accountant

Qualifications and Experiences

• 5 years of experience as an accountant in a well-established institution.
• Degree in Accounting.
• Proficient in computer skills, especially in Word and Excel.
• Knowledge of accounting principles and practices.
• Experience in handling journal voucher entries and purchase orders.
• Attention to detail in financial record-keeping.
• Ability to manage petty cash disbursement.
• Time management skills to meet deadlines.

How to Apply

Interested candidates should apply by email with their C.V. and a cover letter to operation@cerraautoutomotive-sl.com or hand delivered at Cerra Automotive Office 69 Wilkinson Road Freetown not later than 18 December, 2023.

Only qualified applicants will be considered and only shortlisted applicants will be contacted.

Applicant must Provide 3 Referees from former organizations.

Médecins Sans Frontières – Belgium (MSF – Belgium) in Freetown is recruiting a

HR SECRETARY [FREETOWN]

Médecins Sans Frontières (MSF – Doctors without Borders) is an international, independent, medical humanitarian organization that delivers emergency aid to people affected by armed conflict, epidemics, natural disasters and exclusion from healthcare. MSF offers assistance to people based on need, irrespective of race, religion, gender or political affiliation. MSF is therefore guided by the principles of neutrality and impartiality. These principles must apply to all MSF staff.

main objective and responsibilities of the position

• Write and/or check official letters, reports and other documents related to the Mission
• Arrange and confirm appointments, keep a diary of absences, meetings and holidays up to date.
• Maintain a call register (incoming and outgoing) informing the individuals about the calls received during his/her absence.
• Take and prepare minutes of meetings.
• Manage all incoming /outgoing mail/packages/faxes, ensuring a proper registration and delivery to internal or external recipients.
• Monitor the person in charge of the mail and check the receipts, as well as the courier company and perform billing for services rendered.
• Manage office stationery supply and place orders on time to avoid running out of stock.
• Supervise the printing of copies and binding of documents.
• If the absence of a receptionist, welcome guests and visitors, ensuring that the reception area is in good, clean condition
• Inform supervisors in the case of any incident / problem.
• Help to organize internal and external events (meetings, presentations, etc) in sending invitations, ordering the catering, arranging accommodation, etc.
• Ensuring the update of movement-related tools and Project contact information and their regular distribution;
• Under the supervision of Admin Transit liaison with house team ensuring that is aware about any change in arrival/departure;
• Welcomes and determines visitor needs in a professional manner
• Help organzing briefing and debriefing schedules for all staff based on informaton provided by Admin Transit;
• Updating the Allocation File House with the list of Expats for each Guesthouse;
• Issuing timely MSF ID Cards for all Staff in need
• Updates mission contact list after every month and shares with supervisor
• Supports with photocopying, printing, scanning, laminating and filling etc
• Provides and monitors the consumption of airtime. Requests for top-up when airtime runs out of stock and signals to his/her supervisor any abnormal consumption trends.
• Anyother task assigned by line manager

Minimum Requirements and Competencies (adapt with most relevant elements)

Education: Secondary education and secretarial related studies

• Experience: Desirable 2 years of previous experience and previous experience in other NGO’s
• Language: English is essential. Local language knowledge Krio would be an asset
• Computer skills: Computer literacy desirable
• Competencies:
• Results and Quality Orientation L1
• Teamwork and Cooperation L1
• Behavioural Flexibility L1
• Commitment to MSF Principles L1
• Stress Management L2

Working hours: (Full time 8:30am – 5:30pm)

Salary: Based on the organization salary scale

Application

The interested candidates should submit their applications before the 27/10/2023 at 05:00 PM with the updated CV, motivation letter, including references details and with supporting documents (certificates, diplomas etc.) to Médecins Sans Frontières, Human Resources department Freetown Office, 66 Sir Samuel Lewis Road Aberdeen or via:

• E-mail msfocb-sl-recruitment@brussels.msf.org
• In a sealed envelope at MSF Belgium Office, 66 Sir Samuel Road, Aberdeen, Freetown

The reference, HR Secretary must be stated in the application to be valid. If you do not clearly state the position for which you are applying & attach the required diploma & other supporting documents, your application may not be considered.

Only shortlisted candidates will be contacted. Please note that MSF does not reimburse transportation cost if applicants are asked for interview or a test.

MSF does not charge fee at any stage of its recruitment process. All applications are free for all candidates and no one should require any payment or compensation during the recruitment process. May the candidate be asked for any fee, he/she must report to MSF Administration through the recruitment contact.

Job Description

JOB TITLE:  SMT Executive Assistant

TEAM/PROGRAMME:

LOCATION: Save the Children, Coordination

GRADE: 3

Type of Contract: Fixed Term (1 Year)

CHILD SAFEGUARDING: 

Level 3 – The responsibilities of the post may require the post holder to have regular contact with or access to children or young people. As part of these responsibilities the post holder will support the establishment of child safeguarding systems, promote a culture of keeping children safe, and ensure that potential harm to children (by our own staff and/or as a result of how we do our work) is identified and addressed on an ongoing basis.  The post holder should report and respond to interventions as determined by position related responsibilities identified in the Child Safeguarding Policy.

ROLE PURPOSE: Responsible to the Country Senior Management Team (SMT) for providing effective executive and administrative support services for the Country’s leadership. Specific duties include: Coordination and facilitation of SMT meetings and engagements, preparing correspondence, record management improvement plan (MIP) actions, scheduling appointments, planning/organising meetings and conferences, writing minutes, as well as monitoring the progress of various agreed SMT decisions to ensure that SMT decisions are followed through.

SCOPE OF ROLE: 

1. Schedule appointments, screen requests and agenda points for meetings, synchronize and update the SMT engagements and CD appointments
2. Receive, sort, record and distribute mail, general correspondence and documents to appropriate heads of department/SMT members.
3. Oversee the proper maintenance, storage, retrieval of files and SMT documents in order to ensure that they are accessible and secure, especially when they are required.
4. Prepare notes, correspondence and reports as instructed by members of SMT.
5. Organize senior level meetings and conferences, and accurately record proceedings of various deliberations.
6. Prepare pre-meeting materials and documents as requested
7. Monitor and track the progress of various assignments and regularly update the SMT and CD on organisational deadlines.
8. Collaborate with other functions to submit all expenses relating to SMT and the Office of the CD whilst following an established expense reporting process.
9. Proactively schedule internal/external meetings between the Office of the CD and other departments/outside visitors
10. Facilitate videoconference meetings with other global offices
11. Perform any other duty as assigned

Reports to: The Country Director

Staff reporting to this post: None

Budget Responsibilities: None

KEY AREAS OF ACCOUNTABILITY : 

• Ensure transparency and accountability at all levels of work
• Ensure accountability to beneficiaries, partners and donors
• Maintain confidentiality of privileged information obtained in the course of work

SKILLS AND BEHAVIOURS (SCI Values in Practice)

Accountability:

• holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• widely shares their personal vision for Save the Children, engages and motivates others
• future orientated, thinks strategically and on a global scale.

Collaboration:

• builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
• values diversity, sees it as a source of competitive strength

• Approachable, good listener, easy to talk to.

Creativity:

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks.

Integrity:

Honest, encourages openness and transparency; demonstrates highest levels of integrity

QUALIFICATIONS  

• Higher National Diploma in; Mass Communication/Secretarial Practices/Business Administration preferably a university degree.

EXPERIENCE AND SKILLS

1. 1. At least three years’ work experience preferably with an International and Non-Governmental Organization, Government Parastatals or private sector in similar proposed field
   2. Proficiency in using MS Word, Excel and other computer software packages e.g. use of the e-mail
   3. Excellent English language communication proficiency and interpersonal skills with an attention to detail, along with an ability to analyse and evaluate different types of information
   4. Knowledge of principles and practices of organization planning, records management and general administration.
   5. Ability to communicate effectively both verbally and in writing with staff and public.
   6. Ability to follow oral and written instructions and to respond to routine letters and prepare reports
   7. Maintain confidentiality of privileged information obtained in the course of work
   8. Must be willing to learn
   9. He/she shall establish harmonious and effective working relationship both within and outside the organization
   10. He/she must be innovative, passionate and commitment

• He/she shall work independently with little or no supervision

Equal Opportunities 

The post holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures. Female candidates preferred.

Health and Safety

The post holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

Additional job responsibilities

The job duties and responsibilities as set out above are not exhaustive and the Post holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

JD written by: Victoria SmithDate:JD agreed by:Date:Job Description updated By: Patrick AnaloDate: 23rd March 2023

HOW TO APPLY;

Note that all applicants should apply through the following link provided below (Taleo Link). FEMALE CANDIDATES ARE ENCOURAGED TO APPLY

Job Description -SMT Executive Assistant (230001L3) (taleo.net)  SMT Executive Assistant

Economic Community of West African States (ECOWAS) is recruiting to fill the following positions:

1.) Driver
2.) Office Manager – Bilingual Secretary

See job details and how to apply below.

1.) Driver

Under the supervision of the Administrative Officer, the position provides support to Fleet Management & Transport with everyday operations in making sure of the smooth running of the Commission’s fleet of vehicles.

ROLE AND RESPONSIBILITIES

•  Perform the daily preventive maintenance checks before moving a particular vehicle for the first time in the day.
•  Monitor consumption of fuel and lubricants by vehicles to ensure their efficient use.
•  Initiate timely requests for fuel replenishments.
•  Maintain accurate record of fuel/lubricant usage for planning and audit purposes.
•  Ensure accurate completion of vehicle log books by drivers.
•  Carry out any other duties that may be assigned.
•  Take/Receive officials and guests to and from the airport or other authorized locations.
•  Ensure security of goods and persons transported.
•  Respond immediately to accident emergencies by notifying emergency response providers.
•  Ensure cleanliness of the vehicle.

ACADEMIC QUALIFICATIONS AND EXPERIENCE

•  West African School Certificate or equivalent certificate with a formal driver training certificate and a valid driver’s license/ certification to operate assigned vehicle.
•  Two (2) years of experience as a driver, preferably for an international organization involving a variety of makes and models of vehicles.
•  Working knowledge of traffic rules and regulations, and ability to read and interpret traffic signs and documents such as safety rules, and operating and maintenance instructions.
•  Maintain a log book.
•  Knowledge of defensive driving practices, chauffeur protocol and courtesies, local roads and conditions, and protocols of relevance to safety and security of passengers during inclement weather, terrorism events, motor accidents, criminal and violent incidents.
•  Knowledge of basic vehicle maintenance (e.g. circle check) and ability to assess vehicles for mechanical fitness and minor vehicle repairs.

AGE LIMIT

•  Be below 50 years old. This provision does not apply to internal candidates.

ECOWAS KEY COMPETENCIES

•  understands own role in the team, making every effort to contribute in a meaningful way.
•  adapts quickly to new ways of doing things.
•  ability to follow simple instructions and to consistently complete work in a timely manner.
•  Ability to learn from others, on-the-job and independently by reading instructions, guidelines and work manuals.
•  Ability to motivate self along the organizational structure.
•  Ability to interact with others in a candid, timely and straightforward manner.
•  ability to communicate general information in an accurate and customer-friendly way.
•  Capable of dealing with difficult clients or situations in an effective manner, understanding own limitations and when to call for assistance.
•  Ability to deal honestly with clients and avoid conflict of interest.
•  Knowledge of ECOWAS diversity management and multiculturalism.
•  Ability to interact with others in a manner that is adapted and that respects multicultural and diversity policies/expectations.
•  Ability and responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
•  Ability to ask questions in order to clarify multicultural and diversity expectations in the day to day execution of assigned tasks and learns from experiences.
•  Clearly understands the goals and targets of assigned work.
•  Knowledge of the mandate of the organization.
•  Ability to understand, apply and explain ECOWAS procedures and work instructions.
•  Ability to display values in the execution of assigned duties that reflect ECOWAS expectations.
•  Keep high quality records that are easy for others to understand.
•  Knowledge of who to seek within ECOWAS for information important to the execution of assigned duties.
•  Ability to write with correct grammar and spelling and draw reasonable conclusions from written instructions.
•  Good written communication skills in order to understand correspondence/emails and reply accordingly.
•  Ability to use technology as determined by assigned responsibilities and internal standards.
•  Proficiency in information communication technologies(ICT).
•  Fluency in oral and written expressions in one of the ECOWAS official languages of the Community (English, French & Portuguese). Knowledge of an additional one will be an added advantage.
•  Approaches and carries out all duties in a thorough and organized manner.
•  Ability to identify and appreciate the urgency and importance of different tasks.
•  Knowledge of the need for quality record keeping in planning and implementation of assigned tasks.
•  Ability to execute tasks in accordance with step by step instructions.

Assessment method: Assessment of qualified candidates may include a written exercise and a competency-based interview.

Special Notice: This position is subject to local recruitment pursuant to staff rule article 9.3 of the ECOWAS Staff Regulations (revised 2021). All staff in the General Service and related categories shall be recruited from ECOWAS citizens who are resident in the Member state where the position has been advertised. A staff member subject to local requirement shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.

APPLY

2.) Office Manager – Bilingual Secretary

Under the guidance and direct supervision of the Resident Representative of the President of ECOWAS Commission Sierra Leone, the Office Manager should play a vital role in the smooth running of the office. From welcoming visitors, to the reception of calls, fixing appointments, organizing the schedule of his/her superior, drafting of correspondences and filling of documents. He/she should be quite accessible and responsive in the face of competing demands from both internal and external parties.

ROLE AND RESPONSIBILITIES

•  Management of the Supervisor’s schedule

Manage the Supervisor’s diary and schedule, organise and manage appointments; receive and welcome visitors; make telephone calls; verify in-coming calls to ensure their importance and possibility to respond or transfer to the supervisor.

•  Administrative Management

Organise meetings; receive, draft, type and make follow-up on administrative letters; book meeting rooms; request and provide supplies to the office.

•  Management of mail and documents

Create a recording system of in-coming and out-going mails; ensure e-archiving and e-filing of documents using ECM software for easy retrieval when the need arises; manage documents (in-coming and out-going, filing of letters); ensure follow-up on documents submitted for signature or approval.

•  Computer skills

Knowledge of Ms Office, ECM and other Ecolink software when it is possible. Demonstrate ability in word processing in English, French and/or Portuguese.

•  Assists colleagues with administrative tasks.
•  Contributes to team effort by accomplishing related results as needed.
•  Undertakes such other duties as may be assigned by the supervisor.

ACADEMIC QUALIFICATIONS AND EXPERIENCE

•  HND or equivalent in secretarial studies or administration from a related field from a recognized University.
•  Six (6) years of progressively responsible experience in administrative services, Secretarial services including such tasks as the maintenance of personnel and financial records, technical cooperation planning and/or implementation.
•  Understanding of administrative-related policies, procedures, and processes, and ability to recommend suitable office administration-related software and systems to be used.
•  Technical competence in relevant ECM filing systems and correspondence-related procedures, guidelines and processes to preparing and using administrative documents and templates.
•  Demonstrate sound judgment and the ability to make reasonable decisions with little supervision.
•  knowledge of related computer software and relevant ECM filing systems and correspondence-related procedures, guidelines and processes to preparing and using administrative documents and templates.

AGE LIMIT

•  Be below 50 years old. This provision does not apply to internal candidates.

ECOWAS KEY COMPETENCIES

•  ability to provide suggestions based on own observations that will improve the way work is accomplished and confidently lead on their implementation as requested.
•  demonstrated experience working effectively as a team member, mentoring teams and occasionally leading on discussions and/or replacing other leading roles as required.
•  ability to support the team by keeping abreast of the team’s initiatives, events and needs, assisting team leaders as required.
•  ability work under pressure and be dependable for results.
•  ability to take responsibility for own career and performance and to regularly and independently engage in self-assessment activities.
•  Ability to develop and maintain skills and expertise required to perform in the role effectively.
•  Excellent work ethics, positivity, motivation, flexibility and problem-solving skills to carry out tasks associated with position.
•  Ability to take initiative to resolve semi-routine problems and make recommendations to improve the quality/quantity of services to clients.
•  Ardent desire to help others in a variety of circumstances of relevance to own work area and to refer to appropriate person for further assistance as required.
•  Ability to work as part of a team in articulating the needs of clients.
•  Ability to manage own time effectively and meet service standards and objectives related to assigned responsibilities.
•  understands how to access internal resources or services to enhance cultural awareness and actively seeks to improve multicultural skills when interacting with others with culturally and linguistically diverse backgrounds, especially within west Africa.
•  ability to listen attentively to people’s ideas, requests and concerns and to understand, internalize and develop diversity management skills in accordance with ECOWAS rules/policies.
•  ability and responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
•  Ability to recognize preconceived notions and stereotypical views of certain groups and individuals and to successfully adopt inclusive and culturally appropriate behaviors.
•  basic understanding of the ECOWAS organization mandate and its functions, particularly those of own institution/agency.
•  knowledge of ECOWAS routine procedures and practices as it relates to assigned responsibilities and work tools.
•  ability to apply ECOWAS standards for emailing and other routine tasks and to keep records, and information pertaining to assigned work in accordance with rules and regulations.
•  Ability to apply ECOWAS procedures relevant to tasks and demonstrate understanding of associated systems, processes, rules and/or standards sufficiently to explain their necessity and to identify errors and consequences.
•  numeracy skills with the ability to collect, collate, classify and summarize data following clear and simple instructions.
•  ability to be innovative with established procedures with a view of improving performance and/or outputs.
•  ability to detect and correct errors and to keep accurate records of simple indicators/information.
•  Ability to gather and arrange information and data in a simple and understandable manner.
•  ability to provide accurate and complete information to supervisor/co-workers/clients as requested, using good judgment, tact and diplomacy.
•  ability to use computers with advanced word-processing skills including a working knowledge of spreadsheets, database, inter/intranet, email and social media.
•  ability to read/listen and understand routine instructions and carry them out with limited supervision.
•  ability to produce clear, concise, logical and grammatically correct written material in at least two out of the three ECOWAS official languages and to have equal verbal language proficiency.
•  ability to address issues with others in a candid, polite, timely and straightforward manner.
•  Proficiency in information communication technologies(ICT).
•  Fluency in oral and written expressions in one of the ECOWAS official languages of the Community (English, French & Portuguese). Knowledge of an additional one will be an added advantage.
•  ability to organize routine work tasks, to identify solutions to address conflicting priorities or uncertainty in carrying out new or changing tasks.
•  ability to develop work goals and identify the steps needed to achieve these goals.
•  ability to understand and contribute to team or work unit goals as directed by supervisor.
•  Ability to work within well-established office practices and balance multiple tasks within set deadlines.

APPLY

Welthungerhilfe is recruiting to fill the following positions:

1.) Secretary
2.) Expert for Partnerships

See job details and how to apply below.

1.) Secretary

Job Vacancy

Secretary

2.) Expert for Partnerships

Job Vacancy

Expert for Partnerships

JOB ADVERTISEMENT 

EXECUTIVE ASSISTANT

SOS Children’s Villages was established in Sierra Leone in 1974. We work with government and partners in communities to help families care for their children or to provide an alternative family for children who have no one to care for them, or who have lost parental care or are exposed to risks of neglect, abandonment, abuse and exploitation. Located in Freetown, Bo and Makeni, SOS Children’s Villages Sierra Leone has a wide range of programmes, in which the love of a caregiver is essential, to ensure children grow in a loving home and become their strongest selves.

Our Vision: Every child belongs to a family and grows up with love, respect and security.




Our Mission: We build families for children in need, we help them shape their own futures, and we

share in the development of their communities.

Our Values: Courage

Commitment

Trust

Accountability

Programmes include Alternative Care settings, Interim Care Centres, Youth care programmes that support more than 530 children and young people leaving in villages and in communities. In addition to quality care, we advocate for children, young people and women’s right, protection, safeguarding and empowerment. SOS Children’s Villages also provide quality education to over 4,000 students through its Herman Gmeiner International Schools, Kindergartens and Technical Vocational/ Employability and Entrepreneurship Training Centre in support of care-exit strategies and reintegration processes. Other projects include the Youth Innovation challenge & Youth-Can! which support young entrepreneurs with their businesses and young people on their quest to employment. The emergency programmes aid vulnerable families cope with the impact of COVID-19 and the economic downturn to prevent family separation.

SOS Children’s Villages in Sierra Leone is recruiting an Executive Assistant who will be responsible for effective administrative and management support services to the National Director (ND), the role encompasses high ability of coordination, planning, and organizing using analytical and strategic thinking.  Responsibilities include constant monitoring of various assignments, to ensure that the ND’S vision is fulfilled and objectives are met within set deadlines.

The incumbent will serve as an interface between the ND and staff and as liaison with the regional and international offices.

Provide administrative services for the National Director. This includes: preparing correspondences, scheduling appointments, screening requests for meetings, managing and updating ND’s calendar/travel schedule and maintain a proper archiving system.

Monitor and track progress of various assignments and regularly update the National Director on organizational deadlines, using the management tools and dashboard.

He/she should collaborate with other department/units to submit all expenses relating to the ND’s office whilst following an established expense reporting and verification process (procurement guidelines).

The Executive Assistant will oversee the proper maintenance, storage, retrieval of files and documents order to ensure that they are accessible and secured.

CHILD SAFEDUARDING:

The responsibilities of the post may require the post holder to have access to children or young people. As part of these responsibilities, the post holder will promote a culture of keeping children and young people safe and ensuring that potential harm is identified, reported and addressed on a continuous basis. The post holder should comply with reporting mechanism and abide by the Child Safeguarding Policy, Code of conduct, the Sexual Harassment policy, Anti-Fraud and Anti-Corruption policy.

Skills, Qualifications and Experience

• Bachelor or University Degree in Business Administration
• Minimum of 3+ years of experience as an Executive Assistant/ Office Coordinator reporting to senior management, preferably with an International Non-Governmental Organization, or private sector or relevant field.
• He/she must be innovative, passionate, problem-solving oriented, mature and highly committed
• Must have stress and time management skills, capacity to work under pressure and team building abilities
• Must be able to operate computerized accounting, spreadsheet and must be skillful in using Microsoft office package (Word, excel, Power point…) and other computer software packages
• Must have an excellent command of English, be an active listener, and outstanding writing skills
• Excellent and effective communication and interpersonal skills, very meticulous and detail-oriented, along with an ability to multi-task and analyze various types of information from various sources.
• Knowledge of principles and practices of organization planning, records management and general administration
• He/she shall work independently with little supervision

WORK CONDITIONS

STARTING DATE: 1st December 2022

DURATION OF CONTRACT: One year with a possibility of an extension based on performance and/or

availability of funding

LOCATION: National (Freetown), must be willing and able to travel to our field locations.

WE OFFER:

• Attractive salary and package.
• A supportive team and compelling working environment.
• Opportunity to contribute to the empowerment of children and young people in a recognised International NGO.

To apply: submit a cover letter, with your Curriculum Vitae, photocopy of certificates, and three (3) professional references with at least one (2) from direct supervisors, by email only to

apply.sl@sossierraleone.org

Please indicate in the subject line the position, the location and the subject area desired.

Closing date for the submission of applications is Tuesday 18th October, 2022

Only the successful candidates will be contacted.

In accordance with the organization’s child protection policy, all employment is subject to applicable background checks, including criminal record checks, police clearance.

What We Stand For:

SOS Children’s Villages is committed to creating and maintaining a caring and protective environment, which promotes its core values, and prevents and addresses child abuse and exploitation. We strongly condemn all forms of child abuse and exploitation, be it within or outside of our organisation, and always respond to any case of proven, alleged or attempted abuse within our sphere of influence according to its nature. Efforts ensure that mechanisms are in place to raise awareness, aid prevention, encourage reporting and ease response. They range from human resource development actions such as training and counselling to measures such as suspension, dismissal, and legal action.

SOS Children’s Villages is recruiting to fill the following positions:

1.) ACCOUNTS OFFICER
2.) SECRETARY/ ADMINISTRATIVE OFFICER
3.) TECHNICAL AND VOCATIONAL INSTITUTE COORDINATOR

See job details and how to apply below.

1.) ACCOUNTS OFFICER

JOB ADVERTISEMENT 

ACCOUNTS OFFICER

SOS Children’s Villages was established in Sierra Leone in 1974. We work with government and partners in communities to help families care for their children or to provide an alternative family for children who have no one to care for them, or who have lost parental care or are exposed to risks of neglect, abandonment, abuse and exploitation. Located in Freetown, Bo and Makeni, SOS Children’s Villages Sierra Leone has a wide range of programmes, in which the love of a caregiver is essential, to ensure children grow in a loving home and become their strongest selves.

Our Vision: Every child belongs to a family and grows up with love, respect and security.

Our Mission: We build families for children in need, we help them shape their own futures, and we

share in the development of their communities.

Our Values: Courage

Commitment

Trust

Accountability:

Programmes include Alternative Care settings, Interim Care Centres, Youth care programmes that support more than 530 children and young people leaving in villages and in communities. In addition to quality care, we advocate for children, young people and women’s right, protection, safeguarding and empowerment. SOS Children’s Villages also provide quality education to over 4,000 students through its Herman Gmeiner International Schools, Kindergartens and Technical Vocational/ Employability and Entrepreneurship Training Centre in support of care-exit strategies and reintegration processes. Other projects include the Youth Innovation challenge & Youth-Can! which support young entrepreneurs with their businesses and young people on their quest to employment. The emergency programmes aid vulnerable families cope with the impact of COVID-19 and the economic downturn to prevent family separation.

SOS Children’s Villages in Sierra Leone is recruiting an Accounts Officer who should ensure that income, expenditures and property of the Technical and Vocational Centre are well accounted. He/she is also responsible for the keeping of proper and updated accounts of all financial and property transactions of the Tech/Voc.

Maintain accounting documents and records and ensuring daily batching in Accounting software.

S/he is to work with vendors, customers, and colleagues to resolve inquiries and issues.

You are required to assist with processing of sales invoices, debtors’ statements and cash receipts on the total accounts package.

Under the supervision of the Finance and Controlling Manager s/he shall help secures financial information by completing database backups.

Skills, Qualifications and Experience:

• Bachelor is Degree in Accounting, Financial Management or related field.
• Must have a Minimum of 3-years relevant work experience in the field.
• Proven experience to facilitate a smooth audit process and work efficiently with external auditors
• Proven skills on managing changes, achieving results, ensuring quality
• Strong computer skills, especially in Excel and computerized accounting packages
• Team player; should possess strong commitment to team dynamics with the ability to contribute expertise.
• Ability to work under pressure
• Positive and professional approach: fast learner, highly organized, commitment to deadlines, results focused, strong analytical skills, and independent/self-motivated.
• Excellent interpersonal skills, including cultural sensitivity, assertiveness and negotiating skills coupled with high level of integrity.

WORK CONDITIONS

STARTING DATE: 1st October 2022

DURATION OF CONTRACT: One year with a possibility of an extension based on performance and/or

availability of funding

LOCATION: Freetown

WE OFFER:

• Attractive salary and package.
• A supportive team and compelling working environment.
• Opportunity to contribute to the empowerment of children and young people in a recognized International NGO.

To apply: submit a cover letter, with your Curriculum Vitae, photocopy of certificates, and three (3) professional references with at least one (2) from direct supervisors, by email only to apply.sl@sossierraleone.org  Please indicate in the subject line the position, the location and the subject area desired.

Closing date for the submission of applications is Tuesday 15th September, 2022

Only the successful candidates will be contacted.

In accordance with the organization’s child protection policy, all employment is subject to applicable background checks, including criminal record checks, police clearance.

What We Stand For:

SOS Children’s Villages is committed to creating and maintaining a caring and protective environment, which promotes its core values, and prevents and addresses child abuse and exploitation. We strongly condemn all forms of child abuse and exploitation, be it within or outside of our organisation, and always respond to any case of proven, alleged or attempted abuse within our sphere of influence according to its nature. Efforts ensure that mechanisms are in place to raise awareness, aid prevention, encourage reporting and ease response. They range from human resource development actions such as training and counselling to measures such as suspension, dismissal, and legal action.

2.) SECRETARY/ ADMINISTRATIVE OFFICER

JOB ADVERTISEMENT 

SECRETARY/ ADMINISTRATIVE OFFICER

SOS Children’s Villages was established in Sierra Leone in 1974. We work with government and partners in communities to help families care for their children or to provide an alternative family for children who have no one to care for them, or who have lost parental care or are exposed to risks of neglect, abandonment, abuse and exploitation. Located in Freetown, Bo and Makeni, SOS Children’s Villages Sierra Leone has a wide range of programmes, in which the love of a caregiver is essential, to ensure children grow in a loving home and become their strongest selves.

Our Vision: Every child belongs to a family and grows up with love, respect and security.

Our Mission: We build families for children in need, we help them shape their own futures, and we

share in the development of their communities.

Our Values: Courage

Commitment

Trust

Accountability:

Programmes include Alternative Care settings, Interim Care Centres, Youth care programmes that support more than 530 children and young people leaving in villages and in communities. In addition to quality care, we advocate for children, young people and women’s right, protection, safeguarding and empowerment. SOS Children’s Villages also provide quality education to over 4,000 students through its Herman Gmeiner International Schools, Kindergartens and Technical Vocational/ Employability and Entrepreneurship Training Centre in support of care-exit strategies and reintegration processes. Other projects include the Youth Innovation challenge & Youth-Can! which support young entrepreneurs with their businesses and young people on their quest to employment. The emergency programmes aid vulnerable families cope with the impact of COVID-19 and the economic downturn to prevent family separation.

SOS Children’s Villages in Sierra Leone is recruiting a Secretary/ Administrative Officer, to provide secretarial, clerical and administrative support to ensure services are provided in an effective and efficient manner:

The Administrative Secretary would be responsible to provide office support services in order to ensure efficiency and effectiveness within the office.

Assist in the planning and preparation of meetings, conferences and conference telephone calls.

He/she should be able to manage the general filing system and file all correspondence.

With support from the logistics team maintain an adequate inventory of office supplies.

Skills, Qualifications and Experience:

• Technical / professional Diploma in Business Administration/Secretarial Studies.
• Must have 1 – 2 years’ experience in office procedures and management.
• Computer skills including the ability to operate computerized accounting, spreadsheet and word processing programs at a highly proficient level.
• Must have knowledge on Child Protection and Child’s Rights Issues.
• Having an excellent knowledge and understanding of the aims and understanding of the SOS Ideals, Vision, Mission and Values is an asset.
• Must have a high level of integrity and excellent financial management skills
• Must have leadership qualities with a positive approach to work under pressure and be prepared to work if necessary, outside the normal working hours.
• Excellent supervisory, administrative, organizational and communication skills.
• Must maintain strict confidentiality in performing his/her duties as secretary.

WORK CONDITIONS

STARTING DATE: 1st October 2022

DURATION OF CONTRACT: One year with a possibility of an extension based on performance and/or

availability of funding

LOCATION: Freetown

WE OFFER:

• Attractive salary and package.
• A supportive team and compelling working environment.
• Opportunity to contribute to the empowerment of children and young people in a recognised International NGO.

To apply: submit a cover letter, with your Curriculum Vitae, photocopy of certificates, and three (3) professional references with at least one (2) from direct supervisors, by email only to apply.sl@sossierraleone.org  Please indicate in the subject line the position, the location and the subject area desired.

Closing date for the submission of applications is Tuesday 15th September, 2022

Only the successful candidates will be contacted.

In accordance with the organization’s child protection policy, all employment is subject to applicable background checks, including criminal record checks, police clearance.

What We Stand For:

SOS Children’s Villages is committed to creating and maintaining a caring and protective environment, which promotes its core values, and prevents and addresses child abuse and exploitation. We strongly condemn all forms of child abuse and exploitation, be it within or outside of our organisation, and always respond to any case of proven, alleged or attempted abuse within our sphere of influence according to its nature. Efforts ensure that mechanisms are in place to raise awareness, aid prevention, encourage reporting and ease response. They range from human resource development actions such as training and counselling to measures such as suspension, dismissal, and legal action.

3.) TECHNICAL AND VOCATIONAL INSTITUTE COORDINATOR

JOB ADVERTISEMENT 

TECHNICAL AND VOCATIONAL INSTITUTE COORDINATOR

SOS Children’s Villages was established in Sierra Leone in 1974. We work with government and partners in communities to help families care for their children or to provide an alternative family for children who have no one to care for them, or who have lost parental care or are exposed to risks of neglect, abandonment, abuse and exploitation. Located in Freetown, Bo and Makeni, SOS Children’s Villages Sierra Leone has a wide range of programmes, in which the love of a caregiver is essential, to ensure children grow in a loving home and become their strongest selves.

Our Vision: Every child belongs to a family and grows up with love, respect and security.

Our Mission: We build families for children in need, we help them shape their own futures, and we

share in the development of their communities.

Our Values: Courage

Commitment

Trust

Accountability:

Programmes include Alternative Care settings, Interim Care Centres, Youth care programmes that support more than 530 children and young people leaving in villages and in communities. In addition to quality care, we advocate for children, young people and women’s right, protection, safeguarding and empowerment. SOS Children’s Villages also provide quality education to over 4,000 students through its Herman Gmeiner International Schools, Kindergartens and Technical Vocational/ Employability and Entrepreneurship Training Centre in support of care-exit strategies and reintegration processes. Other projects include the Youth Innovation challenge & Youth-Can! which support young entrepreneurs with their businesses and young people on their quest to employment. The emergency programmes aid vulnerable families cope with the impact of COVID-19 and the economic downturn to prevent family separation.

SOS Children’s Villages in Sierra Leone is recruiting a motivated Sierra Leonean to fill the position of Technical and Vocational Institute Coordinator to assume overall responsibility of running of the Technical and Vocational College.

He/she should ensure that SOS Children’s Villages Education policies are adhered to within the Institute.

The Technical and Vocational Institute Coordinator is responsible to manage link between the Tech/Voc., relevant government line Ministries, NCTVA and TVET.

Implementation of SOS education, NTCVA and TVET policy and maintenance of effective daily running of the institution.

Preparation and implementation of budget in liaison with the Institution’s Accountant.

Responsible the authorizing the institution’s expenditures, distribution of resources, checking of inventories- equipment/textbooks/resources.

Preparation of all required reports for National Office and as requested by the National Education and Gender Coordinator, National Program Development Manager and the Deputy National Director.

Skills, Qualifications and Experience:

• Master’s degree in Educational Administration and Management.
• Five (5) years of experience in a similar role, or senior teacher, Head of Department or lecturer in a Senior Secondary School or Higher Learning Institutions.
• Excellent supervisory, administrative, organizational and communication skills.
• Demonstrable commitment to work, dedication and allegiance to the SOS association, staff, students and parents.
• Leadership qualities with a positive approach to work and prepared to work outside normal hours (as per conditions of service).
• Have the ability to work independently and collaboratively.
• Excellent  written and  oral communication in English is required.
• Experience working with venerable young people and families

WORK CONDITIONS

STARTING DATE: 1st October 2022

DURATION OF CONTRACT: One year with a possibility of an extension based on performance and/or

availability of funding

LOCATION: Freetown

WE OFFER:

• Attractive salary and package.
• A supportive team and compelling working environment.
• Opportunity to contribute to the empowerment of children and young people in a recognised International NGO.

To apply: submit a cover letter, with your Curriculum Vitae, photocopy of certificates, and three (3) professional references with at least one (2) from direct supervisors, by email only to apply.sl@sossierraleone.org  Please indicate in the subject line the position, the location and the subject area desired.

Closing date for the submission of applications is Tuesday 15th September, 2022

Only the successful candidates will be contacted.

In accordance with the organization’s child protection policy, all employment is subject to applicable background checks, including criminal record checks, police clearance.

What We Stand For:

SOS Children’s Villages is committed to creating and maintaining a caring and protective environment, which promotes its core values, and prevents and addresses child abuse and exploitation. We strongly condemn all forms of child abuse and exploitation, be it within or outside of our organisation, and always respond to any case of proven, alleged or attempted abuse within our sphere of influence according to its nature. Efforts ensure that mechanisms are in place to raise awareness, aid prevention, encourage reporting and ease response. They range from human resource development actions such as training and counselling to measures such as suspension, dismissal, and legal action.

Job Description

Job Tilte: Personal Assistant, Partners