Job Vacancy @ Concern Worldwide – Finance Clerk

Concern Worldwide is a nongovernmental, international, humanitarian organisation dedicated to the reduction of suffering and working towards the ultimate elimination of extreme poverty in the world’s poorest countries. In Sierra Leone Concern Worldwide programmes focus on health, education and livelihood improvements in the framework of addressing challenges in relation to lack of (or low return on) assets, inequality and risk and vulnerability. Concern Worldwide has been operational in Sierra Leone since 1996. Programme implementation is based in three areas, namely Tonkolili District, Port Loko District and Urban and peri-urban areas in Freetown and the surrounding the Western Area.

On this note, Concern would like to invite well experienced and professional applicants for the under mentioned replacement role:

JOB TITLE: Finance Clerk
REPORTS TO: Cashier
DIRECT REPORTS: Nil
DUTY STATION: Freetown
JOB SUMMARY: The Finance Clerk supports the Finance Team in their respective tasks and is responsible for ensuring accurate documentation records are maintained.




MAJOR ROLES & RESPONSIBILITIES:
Books and Records

Carry out a preliminary review of payment requests to ensure there is complete and consistent supporting documentation, that all calculations are correct, that all stages of the expenditure have been appropriately authorized an that the correct budget codes are being utilized.
Prepare cashbook vouchers for each payment.
Maintain the various cashbook folders, ensuring that every payment has all of the appropriate documentation (including the supplier’s receipt) before being filed.
Enter the payments into the MGP cashbooks when the Assistant Finance Officer is on leave or travel to field offices.
Prepare Withholding Tax schedules and payments on a timely basis.
Review and file the Magburaka & Port Loko documentation when sent to Freetown on a monthly basis. Sign the documentation as ‘checked’ and report any errors or discrepancies to the Country Financial Controller (CFC) / Finance Manager.
Follow-up and review proper submission of monthly staff time sheets
Miscellaneous

Make NASSIT, tax and utilities payments
Maintain records of all withholding tax payments made and receipts provided to suppliers.
Carry out ad hoc or regular data entry into analysis spreadsheets.
Carry out administrative tasks for the Finance Team as required.
Travel to Magburaka and Port Loko to assist the Cashier as required.
Assist with the annual external audit and other scheduled internal or donor audits as they are scheduled.
Scan financial documents when needed for audit purpose or requested by the Donor or HQ.
Any other duties that may be determined by the Senior Finance Officer, Finance Manager or CFC.
Ensure the organizational anti-fraud policy, 4P and equality issues for maximizing better quality work and changing life of the targeted extreme poor peoples
Work as a team member of Concern Worldwide in Sierra Leone, by:

Establishing and developing effective working relationship with staff in Concern Worldwide
Participating in team decision making, planning and joint activities
Supporting other project areas in your area of expert whenever requested to do so
Adhering to Concern’s programme and other policies on physical and financial resources
RECRUITMENT REQUIREMENTS
Education
Secondary School complete. Diploma in Accounting Preferred
Job related Experience and Knowledge
No experience needed.
Knowledge and understanding of computer and Microsoft office software
Time required in Job to reach effective performance
Probation period – 4 months
Time to reach full effectiveness – 4 months
COMPETENCIES

Essential Character:
Personal integrity

Analytical thinking

Proactivity

Result orientation

Thoroughness

Effective communication

Essential Skills:
Information Handling

People management

Report writing

Planning and Organizing

Problem Solving and Decision Making

Recruitment

Training

Team building

Preferred competencies:
Conceptual Thinking

Independent Thinking

Development Orientation

Flexibility

SAFEGUARDING AWARENESS
Concern has a Staff Code of Conduct and a Programme Participant Protection Policy, which have been developed to ensure the maximum protection of programme participants from exploitation and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organization, and the standards of behaviour expected of them. In this context staff have a responsibility to the organization to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Programme Participant Protection Policy and the Concern Staff Code of Conduct as an appendix to their contract of employment. By signing the Programme Participant Protection Policy and the Concern Staff Code of Conduct, candidates acknowledge that they have understood the contents of both the Concern Staff Code of Conduct and the Programme Participant Protection Policy and agree to conduct themselves in accordance with the provisions of these two documents.




HIV & AIDS

Concern Sierra Leone is committed to respond to HIV & AIDS and to a supportive working environment for those infected or affected. Each staff member is required to contribute to achieving this commitment by:

Raising awareness and being updated on HIV & AIDS issues
Protecting him/herself and colleagues
Sharing information with colleagues and avoiding stigma and discrimination

Gender

Concern Worldwide in Sierra Leone recognizes that the establishment of equality of opportunity between men and women is fundamental to both the achievement of fairness and to poverty elimination.

Therefore, each staff member of Concern is expected to be sensitive to equality issues in their relationships with colleagues and in their work and to participate in implementation of gender mainstreaming plans, both at the workplace and in programmes

HOW TO APPLY

Interested candidates should apply with:

An application letter clearly justifying how you meet the selection criteria
Recent Curriculum Vitae including names and full contact addresses of three (3) referees, one of whom must be their current or most recent employer.
Candidates must state the position of each referee and his/her relationship to the candidate.

Applications should be sent either through email or by hard copy to the following addresses.

You can send through email to [email protected] OR deliver in Hard copy to the below locations

HR Department, Concern Worldwide, 20 Old Railway Line – Signal Hill, Freetown

HR Department, Concern Worldwide, 2B Shamel Street, Magburaka, Tonkolili

HR Department, Concern Worldwide, 25 Upper Kamara Lane, Back of EDSA substation, Port

Please mark your application as per the references stated in position above

(by email please put the reference in the SUBJECT heading).

Closing date for receipt of applications for the above vacancy is on the 6th September 2022

Please mark your application as per the references stated in each position above

(by email please put the reference in the SUBJECT heading).

“FEMALE CANDIDATES ARE STRONGLY ENCOURAGED TO APPLY”