🇸🇱 Job Vacancies @ Action Against Hunger – 2 Positions

Action Against Hunger is recruiting to fill the following positions:

1.) Country Monitoring Evaluation Accountability and Learning (MEAL) Manager
2.) Country Logistics Manager

See job details and how to apply below.

1.) Country Monitoring Evaluation Accountability and Learning (MEAL) Manager

Country Monitoring Evaluation Accountability and Learning (MEAL) Manager

 (National Status)

Action Against Hunger is an equal opportunity employer.

Women are strongly encouraged to apply.

ABOUT US

International Non-governmental organization, Action Against Hunger has been working to fight undernutrition and support communities affected by crisis across the globe for almost 40 years and across nearly 50 countries. Action Against Hunger established its presence in Sierra Leone in 1991 and since then has been implementing various humanitarian and development programs related to health, nutrition, food security/livelihoods & Climate Change adaptation /mitigation and advocacy geared towards the reduction of the prevalence rates of under-nutrition. Action Against Hunger collaborates with other international organizations, National organizations, the private sector, the line ministries and authorities at all level as well as the communities. ACTION AGAINST HUNGER  has people centred approach and works with the affected communities in program development and implementations. Currently Action Against Hunger is implementing integrated food security, nutrition, health and WASH and climate change adaption /mitigation projects in Moyamba, Bonthe and Western area districts.

The coordination office is based in Freetown, Sierra Leone overseeing the operations in Moyamba Field Office and Bonthe Sub Field Office.

Action Against Hunger is recruiting a suitably qualified Sierra Leonean as Country MEAL Manager to lead the MEAL team, and support the Program Mangers, and implementing partners on MEAL system design, implementation, and review, as well as support the learning component of all mission Projects ensuring that program teams are supported in high quality, effective and appropriate data collection, data cleaning and data analysis for MEAL purposes.

KEY ROLES AND RESPONSIBILITIES :

• Ensure the operationalization of MEAL systems for ACTION AGAINST HUNGER , its programs to ensure compliance with donors and ACTION AGAINST HUNGER ACTION AGAINST HUNGER  MEAL standards.
• With the support of the Regional MEAL Advisor, you will be in charge of designing the country’s MEAL strategy and ensuring its operationalization.
• You will be in charge of ensuring appropriate utilization of the already setup MEAL systems  to guide project start-up, implementation, adjustment, accountability, and learning in compliance with ACTION AGAINST HUNGER MEAL Guidelines and Minimum Requirements for MEAL
• You will lead the development of  ToRs and data collection tools for surveys, needs assessments, mid-term and project reviews, including sampling and assessment methodologies through the support of M&E Officers.
• You will be responsible to provide technical support to the MEAL team in the development of project MEAL plans and ensure that MEAL activities are implemented as defined in these plans.
• You will also ensure over time that the MEAL system in place is based on the ACTION AGAINST HUNGER  MEAL guidelines and its donors, to ensure that the data collected is accurate, complete, precise, reliable, timely and cost-effective.
• You will be responsible to undertake regular visits to the field to support the implementation of MEAL and to identify milestones and challenges where adaptations might be needed
• You will romote in all projects the use of participatory data collection techniques involving beneficiaries, institutions, and partners in the process
• You will be supporting the MEAL team for the operationalization of the use of  mobile data collection systems and other technologies to strengthen monitoring and reporting of activities
• In collaboration with the program team, you will develop and ensure the regular update of Roles and Responsibilities (R&R) distribution documents between the program and MEAL teams.
• You will ensure technical coordination of the development of R&R distribution documents within MEAL team department and monitor their update over time.

• Ensure proper, quality and timely reporting of MEAL activities

• You will be responsible to validate the analysis of MEAL data of different projects as needed through Excel, SPSS, or other statistical software submitted by MEAL Officers
• You will be centralizing and compiling information on the performance of the projects implemented in the mission and share it monthly with the country coordination team.
• You will Manage the data collection platform for the mission (Kobo Collect) ; lead on roll-out of mobile data collection within the Mission, to include training, troubleshooting, and support for Kobo use by the operational team.
• You will provide technical support to the MEAL team in conducting surveys and quality review of data (KAP, SMART, Satisfaction survey, baseline – end line surveys), Post Distribution Monitoring and mapping exercise as needed.
• You will facilitate the analysis by producing visual summaries (maps, graphs) upon request of the coordination team
• You will develop mission-level data flows, support the MEAL team and program managers in the development of these tools at the operational level, and monitor their application.
• You will also ensure the APR and other ACTION AGAINST HUNGER  MEAL tools are adapted in way that support the county level information management, while maintaining the standard ACTION AGAINST HUNGER  MEAL information management requirement. Ensure the due process are followed -, output-, and outcome level monitoring is carried out across all the components of the program using effective qualitative and quantitative methods.
• You will be providing technical support to the MEAL team and program managers in the organization of all evaluations (review of terms of reference, guidance in the development of tools and in data analysis).
• You will also be providing technical support in the definition and use of appropriate methodologies in the conduct of assessments and ensure the review/validation of all assessment reports.
• You will provide technical support to the MEAL team in conducting data quality assessments (DQA) and resolving reported quality issues.
• You will also be providing permanent support for the use of data management tools (collection, processing, analysis, visualization, etc.), make corrections and provide regular feedback to improve the utilization, especially the tools to be filled monthly by the MEAL team.
• You will be responsible to support the development and revision of internal and external reports, ensuring compliance with donor requirements and that reports reflect an actual representation of field implementation activities and results based on MEAL findings
• Provide feedback to program and operational reporting templates that facilitate the timely and accurate acquisition, aggregation, and analysis of information in programs will also be your responsibility
• You will also be supporting the development of project proposals

• To build the capacity of MEAL staff through training, mentorships, and coaching to ensure quality control of monitoring and evaluation activities
• You will conduct and operationalize MEAL capacity assessment among MEAL and project staff
• You will ensure that a capacity development plan for the MEAL team exists and is updated over time.
• You are expected to build the capacity of staff, including training, needs assessment, etc.
• The daily mentoring and coaching of MEAL field team by providing feedback on their performance is also expected of you.
• You should also ensure on the job training of MEAL Officers by reviewing and validating their work including planning, reports, etc.

• Ensure proper implementation of the feedback and complaints response mechanism (FCRM)

• You will be supporting the development of standardized methodologies and tools for community consultations on their preference, according to the operational context, for the implementation of FCRM to ensure that the channels to be used are safe, accessible and preferred by the communities supported.
• You will provide support to the MEAL team for the improvement and harmonization of accountability tools (training modules, community mobilization tools, FCRM information collection and management tools, briefing manual for new staff, etc.).
• You will also provide technical support to MEAL program staff in organizing trainings for staff, partners and local structures (focal points, community feedback and complaints committees, distribution committees, targeting committees, community leaders, etc.) on accountability, quality and community engagement.
• You will be managing the country/global FCRM database, compile monthly data from all projects, analyze it and produce a summary report of trends to be shared with the coordination and the program in order to draw out learning elements (categories of complaints, sectors and projects concerned, profile of complainants, channels used, response times, satisfaction, etc.).
• You are to provide support to the MEAL team and Program Managers to ensure that they have adequate support to develop and implement the FCRM within their programs.
• You will be supporting the set up of  FCRM channels at the country level in collaboration with the HoDs and Field Coordinator
• You will also support timely resolution of complaints received from beneficiaries and stakeholders
• You are expected to ensure that confidentiality and proper data protection related to beneficiary feedback and complaints are respected
• You will be conducting trainings and orientations for field teams and external stakeholders
• Supporting investigation of sensitive complaints, if required by senior management will also be expected from you

• Support capitalization, learning for all projects

• You will be providing technical support to the MEAL and program teams in the design of tools to collect and manage information generated by the learning initiatives, linked to the tools developed by ACTION AGAINST HUNGER .
• You will be facilitating and centralize documentation of lessons learned, best practices and case studies produced in the mission for internal and external sharing.
• You will also ensure that lessons learned and recommendations in planning, monitoring, evaluation and accountability are documented, shared and considered / addressed in the design of new projects and technical plans and discussed during periodic reviews workshop and ultimately fed into current work and future program development.
• You will support in providing feedback to the senior management team at the country  level on standard indicators for all sectors
• You will also support MEAL Officers to organize and coordinate project mid-term reviews, learning workshops/review of program work plans with program team at field level and other stakeholders
• You are expected to advise and update the Project Managers on all aspects of MEAL regularly, including findings and recommendations.

• To support proper and adequate resource management: HR, finance, and logistics
• You will be supporting the relevant direct line managers in the recruitment of  MEAL Officer
• You will liaise closely with line managers to understand and support the welfare of MEAL and program staff at all locations to ensure good working conditions and performance enhancement
• Conduct the appraisals of MEAL Officers is a must from your side
• You will support program managers in logistical and budget planning of MEAL activities

• To represent the organization at the country level and promote ACTION AGAINST HUNGER ’s technical viewpoints, guidelines, and methods of work

• • You will be representing ACTION AGAINST HUNGER  at the country level and where appropriate, cluster, working groups, workshops, and strategic think tanks related to the department.
  • You will proactively collaborate with national authorities, ACTION AGAINST HUNGER  counterparts and staff, partner agencies, consortia/alliances/partnerships, and other relevant external stakeholders
• You will ensure coherent and correct application of ACTION AGAINST HUNGER  guidelines and policies within the MEAL department and across the organization.

• Additional Responsibilities
• This job description is not intended to be all-inclusive and the Country MEAL Manager will also perform other relevant tasks as required and is responsible for reporting and communicating of progress and achievement of the specific assigned task
• The Country MEAL Manager should be flexible and adaptable with regards to the implementation of the daily work/activities and requirements from senior management members.
• The employee is expected to conduct all duties professionally following ACTION AGAINST HUNGER  Sierra Leone mission staff regulations and charter

• Gender Action

• Contribute to the development of necessary gender methods and tools.
• Demonstrate experience and/or personal commitment to promoting gender equality within the Action Against Hunger work  environment.
• Works with project teams to ensure access and participation of women, men, girls and boys at risk to Action Against Hunger’s response, recovery and rehabilitation work
• Arrange for the preparation of special reports as needed, on particular gender issues.

• Others
  • Adhere to all COVID-19 precautionary measures
• Timely Filling and submission of timesheets and checking and approving for staff s/he supervises.

QUALIFICATIONS

• Minimum of Bachelor’s degree in Economics, Rural Development, statistics, demography, Monitoring and Evaluation, Public Health, Humanitarian Affairs or a related subject, with 5 years relevant work experience in a similar role, with minimum 3 years humanitarian experience.
• Fluency in English (both written and spoken skills)
• Good Project and team management skills
• Excellent computer skills (Excel, Word, Outlook, Internet)
• Pro-activity
• Aptitude to work in remote environment
• Previous working experience in NGO highly appreciated

REQUIRED SKILLS AND EXPERIENCE

• Minimum of 5 years of previous experience working with INGOs covering multi-sectorial programming
• Proven management and coordination skills (HR, projects, and stress management)
• Proven experience in a manager role in monitoring and results management Knowledge and experience in qualitative and quantitative data management techniques
• Excellent proficiency and experience using Excel, one or more statistical software packages (e.g. Epi Info, SPSS, Stata, R, Spinx, etc.), of information management systems and data visualization applications (e.g. Power BI, Tableau, etc.).
• Proficiency with Kobo Toolbox and/or other mobile data collection tools (ODK, CommCare, Data Winners, iFormBuilder, ONA, etc.)
• Proficiency in the use of geographic information processing software is a major asset (e.g. QGIS, ArcGIS, etc.).
• Experience in project monitoring and evaluation with special emphasis on activity monitoring, data management including data collection, analysis, and storage
• Advanced knowledge of international humanitarian guidelines and standards including those of donors
• Ability to work in a multi-cultural, multi-ethnic environment with respect for diversity
• Ability to work independently and under pressure in a rapidly changing professional environment
• Diplomacy and good interpersonal skills, with the ability to remain calm under pressure and not lose sight of strategic priorities
• Ability and willingness to travel regularly to remote field sites
• Familiarity with major institutional donors (EU, Irish Aid, AFD, USAID, DFID…) reporting and regulations
• Experience with at least one of the core sectors of intervention of Action Against Hunger (health, nutrition, WASH, food security, and livelihoods)

WORK CONDITIONS

STARTING DATE: January 2023

DURATION OF CONTRACT: One (1) Year with possible extensions  

LOCATION: Freetown, with frequent travels to Moyamba, Bonthe, and other field areas

HOW TO APPLY:

Send Motivation Letter, CV saved in your name – for example (Joe Blue CV) for your CV, and (Joe Blue Motivation Letter) for your motivation letter, with names of three (3) referees by EMAIL, under the Subject  “Country MEAL Manager”  to

[email protected]

Deadline for the receipt of applications is 16th December 2022. 

Due to the urgency of this position, applications may be sorted on a rolling basis.

Only short-listed candidates will be contacted for a written test and oral interview.

Please state the position applied for on the subject line of your email.

Action Against Hunger is an equal opportunity employer.

Women are strongly encouraged to apply.

2.) Country Logistics Manager

Country Logistics Manager

 (National Status)

Action Against Hunger is an equal opportunity employer.

Women are strongly encouraged to apply.

ABOUT US

International Non-governmental organization, Action Against Hunger has been working to fight undernutrition and support communities affected by crisis across the globe for almost 40 years and across nearly 50 countries. Action Against Hunger established its presence in Sierra Leone in 1991 and since then has been implementing various humanitarian and development programs related to health, nutrition, food security/livelihoods & Climate Change adaptation /mitigation and advocacy geared towards the reduction of the prevalence rates of under-nutrition. Action Against Hunger collaborates with other international organizations, National organizations, the private sector, the line ministries and authorities at all level as well as the communities. ACF has people centred approach and works with the affected communities in program development and implementations. Currently Action Against Hunger is implementing integrated food security, nutrition, health and WASH and climate change adaption /mitigation projects in Moyamba, Bonthe and Western area districts.

The coordination office is based in Freetown, Sierra Leone overseeing the operations in Moyamba Field Office and Bonthe Sub Field Office.

Action Against Hunger is recruiting a suitably qualified Sierra Leonean as Country Logistics Manager to secure sound logistical performance and coordination at mission level in order to provide programs with optimum support for Sierra Leone

KEY ROLES AND RESPONSIBILITIES :

• Contribute to the definition of country strategies for Sierra Leone 

The Country Logistic Manager is responsible for:

• developing a logistics strategy for the mission
• making logistics data available to other departments to facilitate the establishment of country strategy
• producing high quality and timely logistics contributions to “proposals” and reports for funding bodies
• Contributing to a logistics perspective for coordination discussions
• Advising other departments on their logistics requirements
• Ensuring that logistical needs and constraints are taken into account in the preparation of projects
• Collecting data and preparing the logistics sections of “proposals” and reports to funding bodies, contributing to the financing plan
• Checking that his/her contribution to “proposals” and reports is consistent with the rest of these documents
• Representing the mission to outside bodies in logistical matters and developing a network for the exchange of information and good practice
• Be accountable for the Logistics’ strategy implementation, based on proposition and validation of DCD Support and Logistics Advisor

• Coordinate logistics at national level for Sierra Leone mission Logistics according to ACF standards

The Country Logistic Manager is responsible for:

• implementing Action Against Hunger logistics regulations throughout the mission and ensuring compliance with them
• the quality of the logistics service provided throughout the mission
• leading and optimizing logistical activities at mission level
• ensuring that logistical commitments made to funding agencies are respected
• producing timely and high quality logistics reporting for the mission
• anticipating and flagging up logistics-related risks
• Laying down logistical standards across the mission, in accordance with ACF guidelines
• Providing leadership and optimizing the organisation of logistics at mission level
• Formulating technical and geographical propositions for supply chain management (local/international purchases, stock and transport)
• Supervising the implementation of validated supply strategy and sanctioning its stages according to ACF procedures (validating procurement requests, including rental contracts)
• Supervising the management of equipment : allocation, transfer between bases, amortization
• Controlling the mission logistics budget
• Ensuring the sound conduct of audits and pre-audits
• Ensuring the implementation of an archiving system conforming to ACF logistics guidelines
• Maintaining a network with local input, exchanging good practice

• Collaborate with headquarters in the management of international transport for Sierra Leone Mission 

The Country Logistic Manager is responsible for:

• working with headquarters on the definition of incoterms
• selection of freight agent and contract management
• reception of merchandise and customs clearance
• Forwarding to headquarters the data needed to draft a contract with the carrier
• Negotiation of terms and conditions with the freight agent
• Supervising the forwarding of customs clearance information to the freight agent
• Checking the speed and the quality of deliveries

• Contribute to security management policy for the Sierra Leone mission

The Country Logistic Manager is responsible for:

• Contributing to the formulation and update of national security plan
• Implementation of all safety measures on the mission
• Coordinating training sessions for the teams about security and the related use of resources

• Maintenance of an effective network, with local input, on contextual and security matters, collection  and analysis of information at national level and drawing on these sources to make recommendations for the  Support’s  risk and context analysis
• Assist bases to complete and put into perspective their own analyses, by adding his/her own information
• Contributing to update the national security plan under DCD Support leadership and coordination
• Briefing and training the teams on safety matters
• Monitoring the proper use of equipment and infrastructure, issuing reminders and reporting to DCD Support where necessary
• Playing an active part in security audits and implementing their recommendations
• Producing incident reports and participating in the management of incidents under the supervision of the DCD Support

• Promote and ensure collaboration and coordination in logistics with Action Against Hunger the Sierra Leone mission’ partners

The Country Logistic Manager is responsible for:

• participating in the process of selecting partners and validating the risk analysis in logistical matters submitted by the bases
• defining with partners the modes of logistics management in the framework of joint projects
• validating the logistical aspects of partnership conventions and agreements
• taking full advantage at mission level of all innovative logistics management practices in the framework of partnerships

• Prevent and manage fraud and corruption

The Country Logistic Manager is responsible for:

• identifying the risks of fraud and corruption in his/her field of competence and putting in place preventative and monitoring mechanisms
• making his/her team aware of the risks of fraud and corruption
• working in close collaboration with Compliance Manager of the mission, sharing any documents, processes and remarks upon request for optimal spot check management
• alerting the DCD Support to cases of fraud and corruption and undertaking  corrective action
• putting in place and monitoring recommendations arising from the day-to-day control and audits

• Manage the Logistics team in Freetown capital and be support/technical Manager for Logistics Manager in the base

The Country Logistic Manager is responsible for:

• the day-to-day management of his/her team (guidance, follow-up, motivation…)
• evaluating the performance and developing the skills of his/her team members
• management of the teams for which s/he is support/technical Manager
• Definition of the Human Resources needs of his/her area of activity and production of an organisation chart of the team
• Taking part in the recruitment of his/her teams
• Organizing and leading team meetings
• Developing and monitoring individual action plans for team members
• Managing planning activities, the sharing and coordination of tasks
• Carrying out individual evaluation interviews with his/her team members
• Providing technical support to the teams
• Identifying the training needs of team members
• Devising, organizing and leading training sessions
• Managing difficulties in the team

• Maintain Gender Mainstreaming in the workplace:
• Demonstrate experience and/or personal commitment to promoting gender equality within the Action Against Hunger work environment.

Others

• • Adhere to all COVID-19 precautionary measures
  • Adhere to every Action Against Hunger Policies (PSEA, Code of conduct, Gender policy etc.)
• Timely Filling and submission of timesheets and checking and approving for staff s/he supervises.

QUALIFICATIONS

• Master or Bachelor’s Degree in Logistics, Procurement, Business Management or related fields
• Minimum of 3 years professional experiences in logistics management field
• In-depth knowledge of Logistics/Procurement law and best practices

• Excellent computer skills (Excel, Word, Outlook, Internet)
• Pro-activity
• Previous working experience in NGO highly appreciated

REQUIRED SKILLS AND EXPERIENCE

• Knowledge of Logistics systems and databases
• Ability to architect strategy along with leadership skills
• Excellent active listening, negotiation and communication skills
• Competence to build and effectively manage interpersonal relationships at all levels of the organization
• Strong business acumen for effectively managing the costs and revenues. Anticipating market and client opportunities and responding appropriately.
• Self –managing and the ability to manage multiple priorities simultaneously.
• Effective in building customer relations with superb negotiation skills
• Negotiation skills i.e. the ability for protecting the interests of the organization via negotiations.
• Ability to work independently and under pressure in a rapidly changing professional environment
• Diplomacy and good interpersonal skills, with the ability to remain calm under pressure and not lose sight of strategic priorities

WORK CONDITIONS

STARTING DATE: January, 2023

DURATION OF CONTRACT: One (1) Year with possible extensions  

LOCATION: Freetown, with frequent travels to Moyamba, Bonthe, and other field areas

HOW TO APPLY:

Send Motivation Letter, CV saved in your name – for example (Joe Blue CV) for your CV, and (Joe Blue Motivation Letter) for your motivation letter, with names of three (3) referees by EMAIL, under the Subject  “Country Logistics Manager”  to

[email protected]

Deadline for the receipt of applications is 21st December 2022. 

Due to the urgency of this position, applications may be sorted on a rolling basis.

Only short-listed candidates will be contacted for a written test and oral interview.

Please state the position applied for on the subject line of your email.

Action Against Hunger is an equal opportunity employer.

Women are strongly encouraged to apply.