Job Vacancies at Aberdeen Women’s Centre – 2 Positions (Sierra Leone)
For its operations, AWC is looking for qualified Sierra Leoneans to fill the following positions:
1.) Cashier/Admin Assistant
2.) Finance Officer
The Aberdeen Women’s Centre (AWC) is a Non-Governmental charitable hospital located in Aberdeen, Freetown providing free surgical services to the women of Sierra Leone for correction of disorders arising from protracted labor; we are also providing free maternity services and an outpatient pediatric clinic for children between birth and fifteen years old.
See job details and how to apply below.
1.) Cashier/Admin Assistant
osition: Cashier/Admin Assistant
Job Type: Full time
Job Location: Aberdeen Freetown
Department: Finance
Reports to: Finance Manager
Purpose of the Role
Handling and making payments required for the running the operations of AWC. The position is a Performance Based Contract with a six month probation period. Position is subject to quarterly Performance Assessment and contractual re-engagement will be subject to satisfactory performance at the end of the calendar year. The time will be split 70% cashier 30% as an Admin Assistant.
Main Responsibilities and Duties:
Count money in cash tin at the beginning of the day and at the end of the day to ensure that amounts are correct.
Compute and record totals of daily transactions.
Daily posting of financial transactions into QuickBooks
Prepare cash vouchers for cash issuing and cheque payments.
Ensure that all payments have a request voucher and that the request voucher is adequately approved.
Prepare cheque for payments.
Computation and payment of all statutory payments before deadline
Pay company bills to suppliers by cash or cheque.
Ensure that receipts are obtained for all payments issued.
Other duties as requested by supervisor
Admin
Enter patient data into My SQL database on a monthly basis.
Personnel Specifications Required
Minimum Qualifications:
Diploma in Accounting and Finance or any related course.
A minimum of 3 years post qualification experience in a financial and/or accounting capacity.
Knowledge of Microsoft office products, (Word, Excel and Outlook)
Knowledgeable in using QuickBooks Accounting Software package
Desired Attributes:
Excellent oral and written communication skills.
Excellent interpersonal skills.
Ability to work well under pressure and meet deadlines.
Strong organisational skills.
Salary Scale
Gross Salary – SLL 26,052,376 ( Inclusive of Benefits)
How to apply
Applicants should send their CV (max 4 pages) and a one page Cover Letter to the Human Resources and Admin Manager, Aberdeen Women’s Centre via email to [email protected] with the subject line “Cashier” not later than Sunday 6th February 2022.
We are an equal opportunities employer”. Women are strongly encourage to apply.
Note:
Only shortlisted applicants will be contacted.
2.) Finance Officer
Position: Finance Officer
Job Type: Full time
Job Location: Aberdeen Freetown
Department: Finance
Reports to: Finance Manager
Purpose of the Role
The Finance Officer shall provide operational financial support to the Finance Manager, and will be responsible for the effective and efficient execution of all agreed project/activities/tasks. S/he will be supervised by and report to the Finance Manager. The position is a Performance Based Contract with a six month probation period. Position is subject to quarterly Performance Assessment and contractual re-engagement will be subject to satisfactory performance at the end of the calendar year
Main Responsibilities and Duties:
Ensure that financial reports are prepared in an accurate manner, and in accordance with the International Accounting Standards, and submitted on time.
Prepare monthly and end of year financial statements, Perform reconciliations of all balance sheet accounts and their respective schedules monthly. All variances must be explained in writing.
Ensure that the Trial Balance Report reconciles with Monthly Income & Expenditure Report.
Based on monthly financial and database reports, prepare financial performance indicators for the organization.
In the absence of the Finance Manager and the Accountant, participate in the monthly supervisors’ meetings for budget review and strategic planning.
Maintain accountable and transparent financial management systems, policies and procedures
Track donor funding and budgets, file contracts and ensure AWC fulfils the contract in order to keep the funding.
Institute necessary internal control measures to prevent fraud and errors which are likely to undermine public confidence in AWC.
Correct application of all accounting procedures and safe-keeping of all payment vouchers, invoices and relevant documents after making payment. Keeping the cash under lock and key according to AWC’s policies
Ensuring that all payments have been approved by the appropriately authorized staff and are properly coded (donor and account code) prior to payment
Ensure that all staff complete all required forms supporting the procurement, and personnel policies.
Prepares weekly and monthly bank reconciliations in the cash books as well as Updates and reconciles all client financial information
Ensure ad-hoc examinations of petty cash match to all supporting documents and reports all the time.
Liaise with heads of department to prepare accurate and realistic annual budget proposals and forecasts.
Monthly update of Fixed Asset Register, preparing and posting depreciation therefrom. Liaise with the maintenance and domestic team on the management of project assets, facilities and logistical services
Perform any other duties as assigned and needed inherent to the position.
Performance Standards:
Ability to establish goals, structures and processes necessary to implement the organisation’s mission and strategic vision.
Ability to use an analytical approach to resolve issues in the area of responsibility.
Excellent computer skills required
Excellent oral and written communication skills.
Excellent interpersonal skills.
Ability to work well under pressure and meet deadlines.
Strong organisational skills.
Comprehensive financial process knowledge.
Personnel Specifications Required
Salary Scale
Gross Salary – SLL 42,624,376 ( Inclusive of Benefits)
Essential
Part-Qualified accountant (CIMA, ACCA or ACA), A Bachelor Degree in accounting or MBA/MSc will be an added advantage.
A minimum of 3 years post qualification experience in a financial and/or accounting capacity.
How to apply
Applicants should send their CV (max 4 pages) and a one page Cover Letter to the Human Resources and Admin Manager, Aberdeen Women’s Centre via email to [email protected] with the subject line “Finance Officer” not later than Sunday 6th February 2022.
We are an equal opportunities employer”. Women are strongly encourage to apply.
Note:
Only shortlisted applicants will be contacted.
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