Job Vacancies at GIZ – 2 Positions (Sierra Leone)
GIZ is recruiting to fill the following positions:
1.) Driver
2.) Administrative Officer2A
See job details and how to apply below.
1.) Driver
Job Overview
The Energising Development Programme, (EnDev in short), is a multi-donor partnership initiative funded by the governments of the Netherlands, Germany, Norway and Switzerland through their respective ministries or development agencies, namely, the Dutch Ministry of Foreign Affairs, the German Federal Ministry for Economic Cooperation and Development, Norwegian Agency for Development Cooperation, and Swiss Agency for Development and Cooperation. EnDev supports access to modern, lasting, and affordable energy services to households, social enterprises, and SMEs in 26 developing countries across Africa, Asia, and Latin America.
- Responsibilities
The driver is responsible for
- safely and responsibly performing all official travel using official vehicles
- regularly servicing and looking after official vehicles
- taking account of all available information on road conditions, accessible routes and locations
- running official errands and
- assisting with other office work
The driver performs the following tasks:
- Tasks
- Driving
- provides passenger transport in an official car for office, project or programme staff, official visitors and guests
- runs errands for the project, programme or office, e.g., sending letters and messages, paying bills and buying smaller quantities of office supplies
- helps with transporting goods
- completes the vehicle log correctly and conscientiously in accordance with GIZ standards
2. Service
The driver
- cleans the interior and exterior of the vehicle(s) regularly
- checks oil, water, brakes and brake liquid, tyre pressure, battery levels and the entire vehicle, monthly or every 5,000 km (whichever is first), headlights, brakes, bodywork for dents etc.
- is responsible for the project vehicle documents and their good condition, keeping a vehicle log and recording monthly maintenance
- calculates monthly petrol, oil and lubricant consumption for the daily cash fund and for forwarding monthly vouchers to cost accounting
- reports need for service and carries out minor repairs
- immediately reports all involvement of the project or office vehicle in accidents, including minor accidents, damage, loss or theft of vehicle fittings
- Knowledge management
The driver
- uses all available information (including current radio news on traffic conditions) to update daily knowledge of road conditions, current passable routes and locations, and shares this information with other office drivers
- Other duties/additional tasks
The driver
- assists other colleagues as needed in the project, programme or office if there is no travel pending, carries out other office work on request
- Required qualifications, competences and experience
- secondary school education
- holds a valid driver’s licence
Professional experience
- at least 1-3 years’ work experience as a driver with references
- no major accidents in the past 3 years
Other knowledge, additional competences
- discipline and punctuality
- resilience and patience
- familiarity with city, region or districts
- appropriate appearance and attire (possibly uniform, friendly manner with all passengers)
- ensures unrestricted availability of vehicles at all times and reports restrictions immediately
- willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management
Suitable applicants are kindly asked to submit their complete application (cover letter, curriculum vitae and references) as hardcopy to GIZ GmbH, Human Resources Department, 32d Wilkinson Road, Freetown, Opposite Rooftop Garden not later than February 11, 2022 at 17.00 pm. Softcopy applications can be sent to [email protected]. Again, only shortlisted candidates will be notified and invited for an interview
2.) Administrative Officer2A
Job Overview
The Energising Development Programme, (EnDev in short), is a multi-donor partnership initiative funded by the governments of the Netherlands, Germany, Norway and Switzerland through their respective ministries or development agencies, namely, the Dutch Ministry of Foreign Affairs, the German Federal Ministry for Economic Cooperation and Development, Norwegian Agency for Development Cooperation, and Swiss Agency for Development and Cooperation. EnDev supports access to modern, lasting, and affordable energy services to households, social enterprises, and SMEs in 26 developing countries across Africa, Asia, and Latin America.
EnDev have three independent offices in Guinea, Liberia, and Sierra Leone (GN, LBR, & SLE), with their main office in Freetown. Endev is currently looking for an Office Manager overseeing work in all three offices. Duty station would be the office premises in Freetown. EnDev is looking for an individual with prior experience in office and administrative management, as well as knowledge in IT and data management, with a related/relevant degree. Fluency and very good writing skills in English are a must, as are prior experience in representing a project, delegating tasks and managing meeting calendars. The ability to speak French would be an asset. Prior experience with handling/overseeing office finances (cashbook) would be a strong asset. Ideally the future office manager would have prior experience with improved cook-stoves and/or renewable energy applications and their respective markets and has been working with foreign nationals on a regular basis.
- Responsibilities
- Identifying and maintaining overall good flow of operation, communication and information in the project office, between Energy Programme Project offices and to the GIZ Country Office (CO)
- Organizing and preparing administrative documents
- In coordination with the project administrator, update contact information of the project/programme and inform the GIZ CO about changes
- Responsible for capacity development of the Administrative Assistant and Driver by: Introducing and coaching them to new administration tasks in order to develop their knowledge and to ensure that their skills are up to date. Communicating the necessary on-the-job and outsourced trainings they need to take that can improve their working performance.
- Tasks
- Secretarial work and services
- Manage incoming and outgoing correspondence, including faxes, emails, parcels and hand-delivered messages on a routine basis
- Organize and take responsibility for the delivery and collection of documents and parcels from and to post office, government bodies, embassies etc
- Support and assist project experts and short-term consultant in fulfilling their tasks during their assignment, including preparing and or extending working permits, official visa and another required legal document
- Support the preparation of visitors’ program
- Make and organize travel arrangement and requirements (hotel, flight, transportation, etc)
- Prepare and organize information materials and display, such as project flyers, fact sheets, etc.
- Assist the logistical management and documentation of meetings workshop, seminars and other project activities inside and outside the office
- Coordinate and conduct event management
- Prepare, organize, attend internal team meetings and write minutes of meetings
- Maintain project personnel timesheet (annual leave, sick leave etc.)
- Assisting Administrative Coordination and management
- Maintain an overview of general project activities requiring administration support on weekly basis
- Maintain an overview of crosscutting activities such as PR (Public Relation), KM (Knowledge Management), IT (Information Technology) and media production
- Coordinating equipment etc., required for meetings with the responsible person
- Supervise petty cash that is handled by the cashbook officer
- Facilitate information exchange among the project members
- Support the project administrator in monitoring project vehicle logbook
- Administration
- Checking travel documents for travel settlement
- Assist in maintaining and procurement of daily office supplies
- Create and maintain a filing system for the office, treats information confidentially whenever necessary
- Update the filing system daily with incoming and outgoing correspondence
- Maintain the project inventory list
- Monitoring sick-leave of supporting staff
- Other tasks
- Perform other duties and task at the request of management
- Undertake further job training related to his/her position and duties, if required. Special training programs shall be identified and selected jointly with Director/Deputy Director
- To lead and monitor the implementation of Covid-19 Safety Concept for Project activity
- To be the projects focal point for safety issues
C. Required qualifications, competences and experience
Qualifications
- At least first Degree in Public Administration, Business and Information Studies, or related fields of studies/equivalent.
- Diploma in Secretarial or Administration with proven track records would also suffice.
Professional experience
- At least 3 years’ professional experience in a comparable position.
Other knowledge, additional competences
- Good working knowledge of ITC (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office, Excel) etc.
- Good management and organisational skills.
- Excellent skills in spoken and written English.
Suitable applicants are kindly asked to submit their complete application (cover letter, curriculum vitae and references) as hardcopy to GIZ GmbH, Human Resources Department, 32d Wilkinson Road, Freetown, Opposite Rooftop Garden not later than February 11, 2022 at 17.00 pm. Softcopy applications can be sent to [email protected]. Again, only shortlisted candidates will be notified and invited for an interview.
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