Job Vacancies at International Rescue Committee (IRC) – 2 Positions
International Rescue Committee (IRC) is recruiting to fill the following positions:
1.) Supply Chain Manager
2.) Driver
See job details and how to apply below.
1.) Supply Chain Manager
Tel: (232) 76-471-796
E-mail: [email protected]
VACANCY ANNOUNCEMENT
Position: Supply Chain Manager
Grade: 7B
Location: Freetown
Reports to: Supply Chain Coordinator
Application Deadline: 16th January 2022
PROGRAM BACKGROUND: Present in Sierra Leone since 1999, IRC supports the Sierra Leonean institutions – government, civil society, community-based organizations, and private sector – to provide improved social services, decrease youth unemployment and mitigate gender-based violence. IRC do this through programs and partnerships designed to improve the life of women, youth, and children by implementing Health, Education, Youth and Gender Based Violence programming. IRC has a Country Program office in Freetown, a regional Field Office in Kenema, and a Field Office in Kono and a Satellite Office in Kailahun.
ABOUT THE IRC
The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.
JOB OVERVIEW
Supply Chain Manager is a key position to the success and delivery of quality programs. IRC defines Supply Chain as those systems and support function ns necessary to implement programs effectively, inclusive of procurement, logistics, inventory management, property and asset management as well as vehicle and fleet management. The Supply Chain manager will support the Supply Chain Coordinator in designing, planning, execution and monitoring of supply chain activities in Sierra Leone program including rollout of organization multiyear investment in an Enterprise Resource Planning (ERP) project called INTEGRA.
KEY RESPONSIBILITIES
Supply Chain Planning
The Supply Chain Manager is responsible for implementing supply chain activities and plans to support program implementation. Supply chain planning includes INTEGRA procurement plans, warehousing plans and transport plans, distribution plans and training plans.
Implement INTEGRA procurement for active grants in collaboration with supply chain coordinator, program Coordinators/Managers.
Support in developing and implementing transport & distribution plan for supplies and assets.
Proactively communicate with supply chain field staff ensuring that there is sufficient plans & spaces in the warehouses before sending program supplies to the field sites.
Inventory Management
The Supply Chain Manager is accountable for directly managing and controlling all inventory and warehouses operation in the Freetown head office and ensure excellent records keeping, Impalement inventory standard operating procedures and control as provided by GSC.
Ensure Implementing IRC inventory SOPs in Freetown
Ensure warehouse documents are accurate & updated in timely manner.
Ensure warehouse physical conditions & safety.
Ensure cycle and quarterly stock take, reconciliation, grant ending inventories and yearend count for items in the store are done.
Ensure Cold chain & pharmaceutical quality assurance of medical supplies.
Support, visit field office and check warehouses/stores safety is IRC standard through supply chain assessment tool.
Logistics: Fleet/Transport
The Supply Chain Manager is accountable for logistics and fleet management operations for the Freetown Office.
Supportive of all transportation needs for equipment, staff both domestically and international.
Supervise Fleet department to set up a formalize weekly vehicle request and schedules
Conduct transport need assessments and put in place management for all Drivers
Review all vehicle reports and data log sheets by coordinating with all sites to ensure all reports are accurate and filed appropriately.
Understanding local department of transport requirement
Manage vehicle insurance and registration and has good understanding on customs clearance procedure.
Develop vehicle management cost analysis and Repair management
Work with Supply Chain Coordinator to analyze data & reports related to vehicle fuel consumption, vehicle maintenance schedules, fleet capacity and operating cost for all sites and feedback to field Logistics monthly.
Procurement
The Supply Chain manager work with the Supply Chain Coordinator to implements country procurement strategies, Standard Operating Procedures (SOPs). The Supply Chain manager will ensure all country program procurement needs are met on time in accordance with GSC standards.
Tender (Above 20,000)
Support Field SC to prepare RFP and specifications
Participate in tender committee to open, sign off received tenders.
Support the field SC to carry out tender data entry, analysis, reference checks, ATC
Compile the tender documents as per enhanced checklist to box folder
Identify and report red flags in procurements
Actively participate in negotiations meetings with suppliers
Submit the tender documents to Supply Chain coordinator for review.
Tender ($1 -19,999)
Support Field SC to prepare RFQ and specifications.
Participate in Bid Analysis review meeting and ensure evaluation criteria are objectively analyze
Support the SCO to carry out tender data entry, analysis, reference checks, ATC
Review procurement file and sign JOA /bids analysis as SC representative in Freetown. Identify and report red flags in procurements.
Actively participate in negotiations meetings with suppliers
Contracts management
Ensure contracts file is kept updated
Assets Management
Work closely with the Asset Officer on all aspect’s fleet asset management in accordance with IRC and donors’ rules and regulations.
Ensure the Implementation of IRC Fleet and Equipment policy .
Recommend vehicle for assets for disposal as per policy.
Compliance and Ethics
The supply Chain manager is responsible for identifying, analyzing, and reporting compliance risk in supply chain process, implement strong controls of department he/she directly supervise, red flags, implementation of internal and external audit corrective action plans and ensure all supply chain activities are conducted in ethical manners.
Implementation of IRC Fleet and Asset Manual/ polices
Be willing to attend grant management meetings (Opening, review & closing meetings)
Implementation of corrective actions plans
Carry out SCAT assessments at IRC Freetown office.
Reporting
Compile monthly supply chain reports from all field offices (Inventory, Vehicle, PRTS, and Assets) and submit to supply chain coordinator for verification.
Team Leadership and staff Management
Support implementation of country priorities
Setting goals for staff directly supervise
Participate in recruitment of SC staff.
Conduct on job training and coaching to Fleet and Warehouse SC staff
Implement training plans
Country Scorecard
Follow up on actions for improvements
Supply Chain Manager Competencies matrix:
The Supply Chain Manager Competency matrix is the main supportive document to this job description that details all required skills, tasks and the accountability levels. The Supply Chain Manager must ensure that all tasks are preformed to standards. The Supply Chain Manager is accountable for the competencies matrix implementation and accountable for its tasks and requirements.
Key Working Relationships:
Position Reports to: Supply Chain Coordinator
Position directly supervises: Fleet Officer and Warehouse Officer - Freetown
Other Internal and/or external contacts:
Internal: Regular relationships with Field Supply Chain Team at all levels, Operations team and Program departments
External:May represent Supply Chain Coordinator and serve as IRC Supply Chain representative in outside meetings, other non-governmental organizations, inter-agency groups and foundations.
Requirements:
Degree or equivalent with minimum 5 years of progressive Supply Chain professional experience or equivalent education and experience.
Demonstrated success as a Supply Chain professional across all disciplines within supply chain including planning, fleet/logistics
Knowledge and experience in Supply Chain strategies, market analysis techniques, vehicle and fleet management, inventory, property and asset and procurement management
Strong collaborator and influencer with effective interpersonal and analytical skills who can work seamlessly across cultures and organizational units
Able to work effectively in a highly matrixed structure
Training and coaching skills
Fluency in English required, spoken proficiency in Krio is a plus
Ability to travel to remote field offices.
2.) Driver
Tel : +232 (0)76 471 796
Email : [email protected]
Position:Driver
Reports to: The Senior Driver
Location:Freetown
Duration:6 Months
Deadline for applications: 16th January, 2022. (Only the applicants shortlisted for interview will be contacted).
PROGRAM BACKGROUND Present in Sierra Leone since 1999, IRC supports the Sierra Leonean institutions – government, civil society, community-based organizations and private sector – to provide improved social services, decrease youth unemployment and mitigate gender based violence. IRC do this through programs and partnerships designed to improve the life of women, youth and children by implementing Health, Education, Youth and Gender Based Violence programming. IRC has a Country Program office in Freetown, a regional Field Office in Kenema, and a Field Office in Kono and Satellite Office in Kailahun
“The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, and Anti-Retaliation.”
The position is under the supervision of the Kenema Fleet officer and is responsible to transport the IRC personnel and materials safely between the IRC Sierra Leone offices while maintaining the integrity of the fleet. This function supports all programs and is essential to the implementation of operations in Sierra Leone. The driver is responsible for the security of the vehicle and staff on board during each movement and should therefore maintain a constant communication with the base IRC office and other offices as required for security reasons.
SPECIFIC RESPONSIBILITIES:
The driver must follow all IRC rules governing the utilization of the vehicles.
The driver must follow applicable Sierra Leonean traffic law.
The driver must remind IRC rules to all passengers (seat belt, no smoking, no alcohol…)
The driver must inspect their vehicle prior to each departure and report any damage to the vehicle or any missing equipment.
The driver must clean outside and inside of the vehicle when instructed to do so by the Senior Driver or if it is quite obvious that the vehicle is in need of cleaning.
At the end of every trip, the driver will clean out all rubbish from the inside of the vehicle, and wipe down any spillage stains etc.
The driver must refuel the vehicle when the tank is half empty.
The driver must check that all the documents are in the vehicle and they are in order.
The driver must fill for each trip, short or long, the vehicle log sheet
The driver must check for any security notice for the area where he/she intends to travel before departure.
The driver must fill the travel information boards before departure. The information must be clearly printed so that in the case of emergency, the security staff can read the information.
The driver must comply with all security directives issued by the security department for the area where he/she is traveling
The driver must return the keys to the guards at the end of each for safe keeping in the box provided for this.
All vehicle log sheet must be presented weekly on an assigned day to the Senior Driver
The driver must fill a written report for any accident or incident in which he/she is involved.
Travel between cities is not permitted after dark.
Performs other miscellaneous duties at the request of the Senior Driver
SKILL & ABILITIES;
Mandatory:
Committed to the mission and principles of the International Rescue Committee;
Operational management – understand IRC policies and systems and applies them effectively;
The ability to work within a team environment;
Ability to work with all grades of staff;
The ability to solve basic problems;
Can identify issues and problems early and inform line manager;
Respectful both within the organisation and with external interactions;
The ability to adapt and learn, accept constructive criticism and instructions from superiors;
Can communicate well both verbally and in basic written communication across all departments;
Only short listed applicants will be contacted for interviews.
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