Job Vacancies at International Rescue Committee (IRC) – 2 Positions (Sierra Leone)

International Rescue Committee (IRC) is recruiting to fill the following positions:

1.) WGPE M & E Officer
2.) Administration and HR Manager

 

See job details and how to apply below.

 

1.) WGPE M & E Officer

 

Job Description

Position:               WGPE M & E Officer  

Reports to:             WGPE M & E Manager 

Location:                 BO  

Duration:                 Two Months Initially (Renewable )

Deadline for applications: 11^th February 22 (Only the applicants shortlisted for interview will be contacted).

BACKGROUND:

Present in Sierra Leone since 1999, IRC supports Sierra Leonean institutions – government, civil society, community-based organizations and private sector – to provide improved social services, decrease youth unemployment and mitigate gender based violence.  The IRC does this through programs and partnerships designed to improve the life of women, youth and children by implementing Health, Education, and Women and Girls’ Protection and Empowerment programming.

WGPE Program Vision: Women and girls live in a world where they are valued, and able to :live free from violence and inequality; pursue their potential, and exercise their rights to their own safety, equality and voice.

JOB SUMMARY

Reporting to the Monitoring & Evaluation Manager, the M & E Officer is responsible for the collection and accurate inputting of information collected by the project field staff, and for supporting the overall data entry aspects of the program. He/she will provide direct support to the M & E sector in creating/maintaining the corresponding data-collection tools and systems. The M & E Officer will work closely with the M &E Manager to maintain quality assurances of data collected. She/he will do follow-up monitoring visits to communities as required.  S/he will be based in Kenema with travel to operating communities. 

KEY WORKING RELATIONSHIPS

• Position Reports to:  WGPE M & E  Manager
• internal: WGPE Coordinator, Country Program MEL Coordinator, Site Manager, WGPE Program Manager, Field Manager
• External:  IA, MSW, MOGCA, Bo District Council, Partners

SPECIFIC RESPONSIBILITIES:

Program/Project Design and learning:

• Develop and make sure the designated project has tested monitoring tools that capture both program activity and indicators progresses;
• Ensure records are checked during meetings for accuracy and provide support where necessary and share data with program managers.
• With support from the M&E Manager and or M&E Coordinator, collect program field level information required by IRC, donors and/or stakeholders; and establish and maintain project level information management system;

Monitoring

• Ensure on time execution of projects major monitoring and evaluation events including but not limited to data quality audit and field data supervision;
• Document findings from data quality audits and store in project files to ensure collective and sustainable access;
• Provide technical assistance to staff and or partner organization on information management system, proper data collection and record keeping;
• Provide consistent, supportive supervision to strengthen staff performance as necessary to meet monitoring objectives;
• Provide M&E inputs for reports written during project implementation at the field level;

Reviews & / Evaluation

• Provide summarized monthly data analysis showing target against progress over time
• Follow up with Community Facilitators on programme quality improvement action plans. Ensure action points are followed up and relevant measures taken and incorporated into programming; and verify entered data for completeness, correctness, and consistency and follow up on any data quality issues;
• Periodically lead in the presentation of M&E data trends during reflective practice forums at field office/ project level and gather lessons from project implementation processes.
• Support the implementation of processes to review the quality of existing project data, information collection methods and the suitability of the existing data for the provision of sound baseline information;
• Maintain a tracking spreadsheet for M&E activities and events – baselines, assessments, reviews, evaluations – tracking trends and recommendations, progressing their implementation where appropriate;

QUALIFICATIONS

Education (Knowledge):

• 1-2 year Diploma in Statistics, Computer Science/IT/or any sector or sub-sector related field;

Experience:

• At least two years’ experience working in monitoring and evaluation;
• Experience working in Women and Girls programs and in rural settings.
• Ability to clearly convey concepts to populations with limited numeracy and literacy skills;
• Excellent training and mentoring skills with ability to work as part of a team with diverse backgrounds;
• Familiarity with result framework analysis and M&E plan implementation;
• Experience in conducting assessments;

• Strong experience working with community groups;
• Strong data collection, analysis and report writing skills;

SKILLS & ABILITIES

Mandatory:

• Best practice in monitoring and evaluation;
• Proficiency in basic computer operations and data entry, including Microsoft Excel
• Strong writing and organizational skills;
• Good verbal communication skills in local languages and working knowledge of English;
• Willingness to travel frequently to field sites;
• Committed to the mission and principles of the International Rescue Committee;
• Good understanding of gender and child rights;
• Good interpersonal skills, with the ability to work within a team environment;
• Ability to work independently, think analytically and take initiative in solving problems;
• Good judgement and negotiation skills;
• Must be results driven.
• Must be able to ride a motorbike and hold a valid license.

APPLY

 

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2.) Administration and HR Manager

 

Job Description

International Rescue Committee

Sierra Leone Program

4 Off Hill Cot Road, Freetown

Sierra Leone

Tel : +232 (0)76 471 796

Email : [email protected]

VACANCY ANNOUNCEMENT 

Position:                   Administration and HR Manager   

Reports to:               Field Coordinator/HR & Administration Coordinator – Technical  

Location:                 Kenema  

Duration:                 Twelve Months Initially (Renewable Annually)

Deadline for applications: 11thFebruary 22 (Only the applicants shortlisted for interview will be contacted).

Background Present in Sierra Leone since 1999, IRC supports the Sierra Leonean institutions – government, civil society, community-based organizations and private sector – to provide improved social services, decrease youth unemployment and mitigate gender based violence.  IRC do this through programs and partnerships designed to improve the life of women, youth and children by implementing Health, Education, Youth and Gender Based Violence programming.  IRC has a Country Program office in Freetown, a Regional Field Office in Kenema, Field Offices in Kono and Bo, and a satellite office in Kailahun.

The IRC and IRC workers must adhere to the values and principles outlined in IRC Way – Standards for Professional Conduct.  These are Integrity, Service, and Accountability.  In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, and Anti-Retaliation.”

Purpose of the Job: 

The position is under the direct supervision of the Field Coordinator in Kenema and is personally responsible for the administrative and HR component of the Kenema field office supporting all the programs towards the implementation of operations in Sierra Leone. This includes providing administrative and Human Resource support to the Kono Field Office and the Kailahun Satellite office.

Specific Responsibilities 

Human Resources 

• Assist generally in the human resource activities for the national employees (job adverts, interviews, recruitment, payroll and benefits).
• Work with Coordinators and Managers in recruiting new Kenema staff, complete the recruitment processing for new staff including reference checks and ensure all new documentation pertaining to staff is forwarded to Freetown for final processing and filing
• Monitor and track the IRCconnect orientation process for all new IRC-SL national and International staff and provide monthly update to the Administration and HR Coordinator
• Ensure that the exit process for all national staff is in accordance with the personnel policy and prepares payment requests for all end of service benefits and ensures they are paid accordingly and in timely manner.
• Oversee and ensure proper application of National Employee Personnel Policy and Administrative procedures by both National and International Employees.
• Prepare the payroll, pay slips and signing sheets for staff to ensure monthly payment of salaries
• Collect and review all time and effort reporting sheets for all staff and ensure it is sent to Administration & HR Coordinator monthly and on time.

Follow up on all insurance matters for staff including adding and deleting staff to/from the employer’s liability and the medical and hospitalization insurance policy schemes as well as follow up on payments and claims, etc.

• Track staff going on UPA, Sick and Annual leave in accordance with the IRC Personnel policy.
• Update Personnel records on a daily basis and keep an up to date database system of staff.
• Ensure that copies of staff annual leave form; performance evaluation, Training requests, are completed correctly, tracked and forwarded to Freetown for final processing
• Make all accommodation arrangements at the IRC guesthouse or private guesthouses for IRC staff and visitors to the Kenema Field Office.
• Raise vouchers for payment for accommodation to guesthouses where staff are accommodated to carry out their functions at the Kenema field Office Location.
• Track and update employee and NASSIT relationship and ensure policy is followed with regards to registration of new members, payment of monthly contributions and membership cards
• Work with Managers in creating and ensuring job description is available for all staff and is filed.

Ensuring all staff have their job descriptions to aid in performance evaluation.

• Responsible to support Expert staff as and when required

Compound Management 

• Responsible for the overall cleanliness of both the IRC office premises and the IRC Guest house
• Directly line manages and supervises office cleaners, housekeepers and cook in accordance with their JDs
• Make request to logistic on detection of any broken item that needs maintenance and repairs both in the office and Guest house and make follow up and ensure it is done.
• Responsible to raise PR and payment vouchers in respect of payments for utilities for both the IRC office premises and the guesthouse, ensure payment is done and keep track of all these payments.
• Keep track of Payments made to the landlords of the premises IRC occupies and raise vouchers for payments when their payments is due. Follow up on all maintenance, city rates and any other issues related to the premises and their landlords.
• Prepare places for meetings and ensure it is clean and comfortable for all staff. e.g.   All staff meetings
• Maintain inventory of household items including items stored and check on a monthly basis with staff and do maintenance where necessary and ensure security of all household properties.
• Work closely with the security guards to ensure that gate signing on sheets are completed and filed appropriately

Program Support and Admin Management 

• Provides assistance to the Field Coordinator and act occasionally in his position when he is away
• Oversee the upkeep of a database/contact list for the Kenema offices (office and business addresses and telephones, staff telephones and e-mail addresses), maintain and upkeep an IRC Kenema general staff directory and provide staff with updated information.
• Keep track of the Admin. Projector, cell phone and sim card handed to visitors or staff.
• Prepare Quarterly Purchase request for Office supplies, Stationery, Cleaning items and toiletries, etc. and provide management oversight and coordination in the supply and maintenance of all office and house supplies.
• Arrange for office space, sitting arrangement, furniture and equipment for all staff
• Coordinate and administer timely mail pouch requirement and procedures for all IRC SL operational areas e.g. Freetown, Kenema, Kailahun.
• Coordinate and track the use of communication systems in the Kenema Office and guesthouse

e.g. Internet, auto top up system to staff in Kenema, DSTV

Responsible for Administration correspondences and maintaining administration files, filing all communications directed to the Admin Kenema Field Office and placing those for all staff attention on the general staff notice board to read

• Ensure all staff have IRC and AIC Medical Insurance ID Cards and maintain a tracking sheet  of same
• Compile weekly report for CT meetings each week to be forwarded to Freetown and ready for each weeks meeting. .
• Provide support to staff to organize trainings, meetings, workshops, farewell parties and the end of year staff party, etc.
• Conduct training for all staff to ensure policies are practiced by all staff and in place e.g. Mandatory Reporting etc.
• Perform other duties as needed or requested by the Field Coordinator or the Administration & HR Coordinator.

Key Working Relationships 

External: Local and International NGOs, Government Parastatals i.e., Town Council, District Council, Government Hospital Staff, etc., National Police, Security Agency, NGOs

Internal: Field Coordinator, Programs Managers, Program staff, Administration Staff, Finance Manager and Logistics staff

Qualifications  

Education (Knowledge):   

• University Degree or Diploma in business administration or similar professional qualification

Experience:

• Previous experience working within the management team of a large organization
• 3-5 years with an international agency, preferably in a management position

Skill & Abilities:  

Preferred: 

• Proven skills in Administration & HR with strong personnel management experience
• Excellent organization skills. Attention to detail, closely following established procedures. 
• Ability to organize task, provide supervision to admin team and identify priorities.
• Must have strong organizational diplomacy and communications skills; proven computer literacy (Microsoft words and excel) 
• Ability to work under pressure and meet deadlines 
• Self-starter with ability to work independently 
• Honest, responsible and in good physical condition to meet the demands of job. 
• Good command in spoken and written in English 

Mandatory:

• Committed to the mission and principles of the International Rescue Committee;
• Operational/Financial management – understand IRC policies and systems and applies them effectively, developing sound financial plans and budgets and can effectively obtain, allocate and utilize resources;
• Applies effective utilization of resources;
• Program Management – Oversees and/or manages the design and monitoring;
• The ability to build a team environment, empowering employees by effective delegation, motivating, rewards and manages conflict with employees as appropriate;
• The ability to accurately assess a situation before making a decision, examining problems from different viewpoints;

Judgment – Is able to sort through competing priorities, make sound well informed decisions and identify issues problems and opportunities;

• Decisiveness – Can make decisions in a timely manner identifying problems early enough and informing the line manager
• Results driven – ensures goals, objectives and deadlines are met;

• Role model – Builds effective work practices through role model;
• Respectful both within the organization and with external interactions and sensitive to ramifications of decisions;
• Self-Management – Knows own strengths and weaknesses and acts accordingly, copes well with pressure and adapts and learns;
• Can communicate effectively both verbally and in written communication across all departments;
• Interpersonal skills – Listens willingly to concerns of others and provides feedback, gaining commitment by persuasiveness not demands;
• The ability to be an effective negotiator in conflict situations handling the conflict effectively and constantly working towards a win/win situation;
• Lives up to commitments and works towards the aims of the organization, showing consistency between words and actions and always acting with integrity.

                                  WOMEN ARE STRONGLY ENCOURAGED TO APPLY Mode of Application: 

All applications must be done using the below link and should include a cover letter, updated CV, names of three referees and their active telephone and email contacts, copies of professional certificates and testimonial

Please ensure that all attached files are less than 2 megabytes (2MB) for any one message that is sent.

A copy of your application letter, updated CV, labour card and all other supporting documents should be sent to the NGO Desk Officer, Ministry of Labour – New England or to the nearest Ministry of Labour office nationwide.

Please contact any of our offices captioned below for further information and/or detailed requirements or call on 076-471-796.  

APPLY

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