Job Vacancies at JAM – 2 Positions

JAM (Joint Aid Management) is recruiting to fill the following positions:

1.) Receptionist/Admin Assistant
2.) Office Cleaner

See job details and how to apply below.

1.) Receptionist/Admin Assistant

ESSENTIAL DUTIES AND RESPONSIBILITIES

Specific tasks include, but are not limited to, the following:

Reception and Administration;

• Responsible for manning reception, receiving and directing visitors after liaising with the hosts

• Ensure all visitors adhere to covid19 precautions

• Keep a log of all visitors, who they visited and purpose;

• Ensure reception area is tidy and presentable, with all necessary stationery and material

• Responsible for answering JAM incoming calls, taking, recording and following –up on messages

• Ensure all office public notice boards are cleaned and up to date;

• Ensure all wall clocks have correct readings and continuously powered;

• Responsible for daily office checklist

• Help in scanning, photocopying, binding of office documents

• Handle incoming and outgoing mail;

• Maintain the office supplies logbook/stock card and ensure reorder levels

• Responsible for month end stock report

• Responsible for collating monthly timesheet and leave request on a monthly basis

• Maintain contact lists monthly;

• Provide other administrative support as required from time to time;

• Compilation of documentation packs for meetings with external clients;

• Any other duties as assign by supervisor

  
  
  
  

Communication: 

• Able to work and converse effectively with all levels of colleagues, clients, and other external contacts.

Requirements;

• Diploma level – or equivalent

• At least 2 years’ experience of working within an office environment and INGO

• Familiarity with the use of office equipment i.e. fax, photocopiers etc.

• Implementing admin systems and databases

• Excellent verbal communication skills with a good telephone manner

• Good written skills

• Good interpersonal skills

• Computer literate, with keyboard skills and experience of word-processing, (Microsoft Word, Excel)

• Combined with ability to acquire other skills as necessary (e.g. databases and spreadsheets).

• Ability to work on own initiative and take responsibility where necessary and to work as part of a team.

To Apply

Qualified candidates should submit a cover letter and resume to:

[email protected] and cc:

 [email protected]

noting the job title in the subject line.

Closing date for all Applications will be 12th July 2021

2.) Office Cleaner

Generally, the Office Cleaner will:

• Ensure that the kitchen, toilets and the office environment is properly kept clean;

• Ensure clean plates, cutlery and glasses are dry and available at all times;

• Ensure waste are properly emptied at the bin provided at the the office and monitors that it is properly cleared

• Sweep, dust and mop office floors by using cleaning supplies

• Replenish towels, soap and toilet paper in bathrooms on a regular basis

• Ensure proper cleanliness of the areas around the office such as walkways and parking lots

• Ensure dustbins in offices are emptied twice a day

• Move around furniture for the purpose of storage or rearranging

• Ensure the dispenser is always clean and there is drinking water

• Monitor water usage and reports

• Report damaged furniture and fittings to admin;

• Run office errands as required;

• Collaborate with all JAM Staff to ensure smooth running of the office in terms of office facilities and equipment.

• Perform dusting, disinfecting and polishing of surfaces and furniture as needed

• Ensure the door knobs and are disinfected three times a day to observe COVID 19 precautions

• All other duties that may be assigned within the scope and capacity of the employee

Requirement:

• Communication skills: applicants should be a able to read, write, and speak English language at a level necessary for efficient performance. They also need good communication skills to effectively follow written or verbal instructions

• In-depth knowledge of modern cleaning equipment and chemicals

• Been able to use chemicals in a safe manner

• Able to operate janitorial equipment properly and safely

• Able to clean all fixtures and furniture safely

• Any other duties as assigned

To Apply;

Qualified candidates should submit a cover letter and resume to:

[email protected]  and cc:

[email protected]

noting the job title in the subject line.

Closing date for all Applications will be 12th July 2021.