Job Vacancies at Jhpiego – 5 Positions

Jhpiego is recruiting to fill the following positions:

1.) Strategic Information Officer
2.) Strategic Information Officer - Field SI/M&E
3.) Administrative and Logistics Officer
4.) Procurement Officer
5.) Communications and Knowledge Management Officer

Jhpiego is an international, non-profit health organization affiliated with The Johns Hopkins University. For 40 years and in over 155 countries, Jhpiego has worked to prevent the needless deaths of women and their families.

Jhpiego Corporation has been providing technical support to the Ministries of Health in partner countries across the globe for the past 40 years in a variety of technical areas including cervical cancer treatment and prevention, community health, HIV and AIDS, maternal and newborn health, health workforce capacity development (both pre-service and in-service), family planning, malaria, and IPC/WASH.

The Global Reach II project is a five-year global HRSA-funded project, which started in October, 2021. It employs an iterative approach based on a country’s needs, informed by clients and beneficiaries, targeting high-priority populations and low-coverage and poor-performing areas to achieve HIV epidemic control. In Sierra Leone, Global Reach II works with government and builds local capacity to identify and implement proven solutions where they exist and develop innovative solutions to overcome persistent barriers that affect HIV services. Global Reach II will develop the capacity of the interdisciplinary health workforce to provide quality, client-centered care, ensuring that individuals will be informed and empowered to access services, receive high-quality care, adhere to treatment and remain in care, ultimately contributing to achievement of HIV epidemic control in Sierra Leone.

See job details and how to apply below.

1.) Strategic Information Officer

Strategic Information Officer (1 position)

Job Location: Freetown

Reports to: Strategic Information Advisor

Supervises: Data Management Assistants

Position Overview:

The Strategic Information Officer: will be responsible for the assuring the tools and procedures for data collection for indicators are well-defined, reflect service delivery process, are standardized working closely with the National AIDS Control Program (NACP). S/he will be responsible, in collaboration with the SI team, for training staff and building capacity of DHMTs and Facility Level staff on indicators, tools, standard operating procedures for data collection, verification, and quality assurance and any digital health tools or processes. S/he will be responsible for preparation of datasets and analysis of data and work to improve data analysis and use at the DHMT and health facility levels. The Officer will participate in planning and implementing internal data quality assessment with paper and or electronic data, both project and national tools and systems. S/he will provide support to all data collection, cleaning and analysis and participate in preparing for and playing a key role in data review meetings; reporting in PEPFAR’s Data for Accountability Transparency and Impact (DATIM), High Frequency Reports (HRF), Project databases (DHIS2 Platform) and in JADE and participating in information dissemination forums. S/he will submit 100% quality data in DATIM on a quarterly basis and other platforms as required and provide timely data for decision making at project level by sharing timely trend analysis for project performance tracking for project management on a daily, weekly, or monthly basis as appropriate

Duties and Responsibilities:

• Oversee timely collection, verification, entry, validation, processing, review and collation of project data for all reportable indicators

• Perform data validation and verification – in close coordination with project team, ensure site-level data (heath facilities, DICs and other project data) is verified before entry, validated across databases e.g., DHIS2 platform and DATIM and shared to project staff for review and scrutiny before reporting to the project, Jhpiego, Partners, MOH and PEPFAR

• In close collaboration with the SI team and project advisors, conduct in-depth and robust data analysis to present granular information focusing on site level, district, project, and national level as required.

• Participate in site visits to assist with supportive supervision, data quality assessments, mentorship and implementation of SOPs and checklists to improve data quality

• Analyze and provide key information on progress towards indicator targets and participate with technical and program team to describe performance, gaps, action plan to address any lagging areas

• Assist to develop/ update tools and standard operating procedures for data collection and reporting and participate in other areas as assigned

•  Train staff and stakeholders on indicators, tools, SOPs for data collection, verification, and quality assurance.

• Prepare and analyze datasets -verify and clean data collected by the field team in real time (database management) and develop data dashboards, as may be required

• Work closely with key stakeholders on the development of digital health tools, and their deployment and use in the field

• Conduct training/orientation on digital health tools, paper-based tools, data elements and reporting

• Provide weekly updates on data completeness and performance on indicators

• Participate in reporting as required by project, organization, and donor.

• Participate in work planning and ensure SI-related tasks are clear, assigned timelines and responsible people.

Required Qualifications, Experience and Skills:

• Bachelor’s degree in public health, statistics or related program

• Computer literacy with advanced knowledge of Ms-excel, PowerPoint, PowerBi or Tableu, with experience using DHIS2 database and articulate in DATIM reporting

• Experience working with PEPFAR HIV Service Delivery projects including Key Population

• Adept in developing and maintaining key relationships with colleagues, Government staff (NACP, DHMT, health facility staff), other IPs, CSOs

• Detail oriented, with passion to play with data and generate user friendly outputs

• Possesses understanding of project and national tools and key data elements required for reporting PEPFAR indicators and monitoring technical quality

• At least 3-5 years of experience in strategic information, data management and analysis

• Ability to work effectively with diverse teams

• Ability to work in a complex environment with multiple tasks, short deadlines and intense pressure to perform

Note: All staff members of Jhpiego, regardless of the level of their responsibilities are expected to:

• Model the mission and values stated above

• Contribute to the knowledge sharing and transfer process

• Make responsible decisions that result in time and cost containment and clear accountability

• Participate in multiple teams, adopt team spirit, take responsibility for action items assigned and provide feedback as needed

• Multitask, be able to manage competing priorities and be able to prioritize in order to meet program and/or organizational objectives.

Qualified persons are required to send their Curriculum Vitae (CV) and application letter to:

[email protected]

Deadline for the submission of applications: November 19, 2021. Please note that given the likely high volume of applications, only shortlisted candidates will be contacted.

2.) Strategic Information Officer - Field SI/M&E

Strategic Information Officer - Field SI/M&E (1 position)

Job Location: Freetown or Port Loko

Reports to: Strategic Information Advisor

Supervises: Data Clerks and M&E Assistants

Position Overview:

The Strategic Information Officer- Field SI/M&E will be responsible for the assuring the tools and procedures for data collection for indicators are well-defined, reflect service delivery process, are standardized working closely with the DHMTs to improve the completeness and quality of field data.  S/he will be responsible, in collaboration with the SI team, for training staff and building capacity of DHMTs and Facility Level staff on indicators, tools, standard operating procedures for data collection, verification, quality assurance. S/he will be responsible for preparation of facility and district level datasets and analysis of data and work to improve data analysis at the site level and use at the DHMT and health facility levels. The Strategic Information Officer – Field M&E will participate in planning and implementing internal data quality assessment including with paper and electronic data, both project and national tools and systems.

Duties and Responsibilities:

• Develop and maintain key relationships with colleagues, Government staff (NACP, DHMT, health facility staff), other IPs, CSOs

• Assist with PEPFAR reporting i.e. weekly, monthly, quarterly, annual and delivery of other project reports in a timely manner;

• Analyze and provide key information on progress towards indicator targets and participate with technical and program team to describe performance, gaps, action plan to address any lagging areas

• Develop/ update tools and standard operating procedures for data collection and reporting and participate in other areas as assigned

• Standardize the existing HIV data collection, analysis and reporting system, in line with the national HMIS Plan and Project indicators and routinely track availability and use of the current HMIS tools;

• Identify capacity needs and train project staff, health workers and stakeholders on indicators, data capture and reporting tools, SOPs for data collection, verification, quality assurance

• Participate in the planning and implementation of DQA and follow-through to ensure Strategic Information/HMIS gaps are addressed promptly at facility and district level

• Support the project team to implement, track, review field activities

• Prepare and analyze data, develop district and facility dashboards to track performance

• Participate in target setting, review, site level analysis and visualization to track priority indicators Conduct effective training/ orientation on tools, data elements and reporting

• Facilitate on-the-job M&E training for both MoH and project staff as per PEPFAR MER 2.6 and MoH guidelines. Develop SI capacity building plans for health workers and project staff on needs basis

• Provide supportive supervision and perform data quality checks

• Provide weekly updates on data completeness and performance on indicators

• Conduct internal data quality assessment for paper and or electronic data, both at site, project and national level

• Participate in reporting as required by project, organization and donor.

• Participate in work planning and ensure SI-related tasks are clear, assigned timelines and responsible people.

• Facilitate the interpretation and use of data, through data review meetings between the project, DHMT and health facility staff.

Required Qualifications, Experience and Skills:

• Bachelor’s degree in Public Health, Economics, Statistics or related program

• Experience working with PEPFAR HIV Service Delivery projects including Key Populations

• Strong ability to see the big picture and break it down into actionable tasks with people and timelines assigned and follow up to ensure delivery of the same

• Has strong knowledge of PEPFAR indicators for HIV indicators

• Knowledge of project and national tools and key data elements required for reporting PEPFAR indicators and monitoring technical quality

• Possesses understanding of project and national tools and key data elements required for reporting PEPFAR indicators and monitoring technical quality

• At least 3-5 years of experience in strategic information role and responsibilities

• Detail oriented with standards of accuracy and impartiality

• Ability to work effectively with diverse teams

• Ability to work in a complex environment with multiple tasks, short deadlines and intense pressure to perform

Note: All staff members of Jhpiego, regardless of the level of their responsibilities are expected to:

• Model the mission and values stated above

• Contribute to the knowledge sharing and transfer process

• Make responsible decisions that result in time and cost containment and clear accountability

• Participate in multiple teams, adopt team spirit, take responsibility for action items assigned and provide feedback as needed

• Multitask, be able to manage competing priorities and be able to prioritize in order to meet program and/or organizational objectives.

Qualified persons are required to send their Curriculum Vitae (CV) and application letter to:

[email protected]

Deadline for the submission of applications: November 19, 2021. Please note that given the likely high volume of applications, only shortlisted candidates will be contacted.

3.) Administrative and Logistics Officer

Administrative and Logistics Officer

Job Location: Freetown

Reports to:  Senior Finance and Operations Manager

Supervises: Driver

Position Overview:

Supports the organisation’s administrative functions and logistics needs. Responsible for overseeing the receipt, storage, and distribution of goods for the Jhpiego Sierra Leone office. S/he is responsible for maintaining storerooms, monitoring expiration dates, and carrying out monthly stock counts both at the main office and district levels. S/he will also help organize the supply and back-end logistics for outreach and high-volume campaign activities. The Administrative and Logistics Officer work closely with the Sr. Finance and Operations Manager, as well as the Procurement Officer, to develop and improve stores and logistics systems and coordination.

Duties and Responsibilities:

Administrative Duties and Responsibilities:

• Coordinates all travel arrangements for staff and guests (i.e., booking of flights and tickets, airport pick up, hotel accommodation, etc.)

• Manages the company’s vehicles

• Maintains office equipment and premises

• Maintains the assets register

• Ensures assets and inventories are well maintained and annual physical verifications are undertaken

• Ensures timely procurement meeting all guidelines and policies in the purchase of equipment, materials, office supplies and stationery

• Makes arrangement for phone credits and internet subscription for all staff

• Ensures the payment of utilities

• Coordinates work and resident permits for expatriate team members

• Coordinate visa and hotel accommodation for all visiting international staff and consultant

• Ensures adequate and organized record keeping of project activities

• Manages petty cash

• Coordinates with Procurement Officer in soliciting quotes for products/services from vendors

• Ensures timely vendor invoices received and payments made

• Coordinates with accounting firm in country and Finance Manager at HQ as required

• Helps with meeting arrangements as needed

Logistics Duties and Responsibilities:

• Oversee the receipt, storage, and distribution of goods (medical supplies, medical equipment, cleaning supplies, office supplies, promotional materials, etc.) in a manner that allows for close monitoring, documentation, and maintains strict controls in line with Jhpiego policy.

• Coordinates with Drop-in-Centers (DICs) and health facilities and field staff to ensure timely and efficient movement of supplies.

• Alerts program staff when new supplies arrive.

• Conducts monthly physical stock-counts at main office and district levels, and maintains and distributes an accurate inventory spreadsheet to senior staff.

• Regularly updates bin cards and provide supply issue notes to track movement of supplies in and out of stores.

• Coordinates closely with the Procurement Officer and the Sr. Finance and Operations Officer on supply movement, and the development and improvement of stores policies and guidelines.

• Alerts senior management of stock about to expire, and makes disposal arrangements in line with donor requirements.

• Provides additional supply management and distribution support during the planning and execution of outreach and campaign activities.

• Provide support coordinating Jhpiego’s Freetown-based motor vehicle pool to support official transportation requirements of Jhpiego’s programmatic activities including movement planning and assistance with monthly vehicle reports.

• Liaises with customs/clearances for international procurements

• Support asset tracking

• Assume other responsibilities as may be assigned.

Required Qualifications, Experience and Skills:

• University degree or advanced diploma in Business, Office Management or related field

• Three (3) years of post-qualification experience

• Experience in developing and implementing administrative systems

• Knowledge and experience of office procedures and processes

• Knowledge and experience of petty cash management

• Excellent organizational skills including the ability to handle a variety of assignments sometimes under pressure of deadlines.

• A broad variety of administrative, logistics, office management and computer skills

• Experience in managing teams and supervising multi-cultural staff.

• Self-motivated and proactive with a positive attitude to work requiring minimum supervision.

• Cooperative, hardworking, flexible & dependable.

• Ability to communicate effectively, instilling trust and confidence.

• Be of high integrity and have a sense of confidentiality

• Willing to take on extra responsibilities in order to achieve the goals/objectives set by the organization

• Ability to work independently and as a member of a team

• Supervisory skills

Note: All staff members of Jhpiego, regardless of the level of their responsibilities are expected to:

• Model the mission and values stated above

• Contribute to the knowledge sharing and transfer process

• Make responsible decisions that result in time and cost containment and clear accountability

• Participate in multiple teams, adopt team spirit, take responsibility for action items assigned and provide feedback as needed

• Multitask, be able to manage competing priorities and be able to prioritize in order to meet program and/or organizational objectives.

Qualified persons are required to send their Curriculum Vitae (CV) and application letter to:

[email protected]

Deadline for the submission of applications: November 19, 2021. Please note that given the likely high volume of applications, only shortlisted candidates will be contacted.

4.) Procurement Officer

Procurement Officer (1 position)

Job Location:  Freetown

Reports to:  Senior Finance and Operations Manager

Supervises: N/A

Position Overview:

The Procurement Specialist supports the Operations Team in undertaking all procurement requirements of the Country Office. This includes sourcing, completing Basis for Vendor Selection (BVS), raising of Purchase Orders (POs)/contracts, negotiating, purchasing and liaising with all vendors/suppliers and ensure implementation of Procurement processes and procedures according to Jhpiego Procurement Manual.

Duties and Responsibilities:

• Support the development of a consolidated procurement plan for all Jhpiego Sierra Leone projects and its implementation.

• Establish a preferred vendors database for the Freetown office and additional in-country sites

• Perform procurement functions including; soliciting for quotations, negotiating prices, after sale services with vendors, raising purchase orders/contracts, verifying business registration and tax clearance certificates of vendors/suppliers for validity.

• Generate Basis for Vendor Selection (BVS) and ensure that they are fully approved.

• Ensure that completed purchase orders are forwarded to Finance Team for goods receipt and payment purposes and Administrative and Logistics Officer for inventory management purposes.

• Ensure that invoices for vendors are submitted to Finance Team for timely payment.

• Assist in the clearance of shipments from customs or any other government body in collaboration with appropriate staff.

• Work with Logistics Officer to ensure that documentation related to donation/hand over of supplies or equipment to facilities supported by Jhpiego is properly kept.

• Work with Logistics Officer and Sr. Finance and Operations Manager to ensure all office equipment is captured in the inventory as soon as such have been delivered to Jhpiego Sierra Leone.

• Provide support to the annual inventory counts as appropriate.

• Maintain and update procurement records and ensure that copies are properly filed.

• Implement the procurements policies/procedures as outlined in Jhpiego Procurement Manual.

• Assist in coordinating with Jhpiego Baltimore staff on approvals of POs/Contracts that require HQ approvals, shipments, clearing and deliveries to the office.

• Monitor open POs and advice on their status

• Do monthly reports on open POs

• Any other duty that may be assigned from time to time.

Required Qualifications, Experience and Skills:

• Minimum qualification of first Degree in Procurement or Business Administration

• Minimum 5 years of relevant experience in procurement and logistics.

• Experience working in a procurement unit of an international NGO or related organization with procurement tasks for a minimum of 5 years.

• Experience in procurement and stock and inventory management

• Computer skills including demonstrated hands-on-experience in MS Word, MS PowerPoint, and MS Excel.

• Experience in database management

• An understanding of relevant legislation in relation to USG regulations, policies and procedures as they relate to procurement

• Experience working in a multicultural organization

• Self-motivated, proactive and have a positive attitude to work requiring minimum supervision.

• High attention to detail

• Hardworking, flexible & dependable.

• Ability to communicate effectively, instilling trust and confidence.

• Excellent interpersonal and communication skills.

• Be of high integrity and have a sense of confidentiality

• Be willing to take on extra responsibilities, sometimes working overtime, in order to achieve the goals/objectives set by the organization

Note: All staff members of Jhpiego, regardless of the level of their responsibilities are expected to:

• Model the mission and values stated above

• Contribute to the knowledge sharing and transfer process

• Make responsible decisions that result in time and cost containment and clear accountability

• Participate in multiple teams, adopt team spirit, take responsibility for action items assigned and provide feedback as needed

• Multitask, be able to manage competing priorities and be able to prioritize in order to meet program and/or organizational objectives.

Qualified persons are required to send their Curriculum Vitae (CV) and application letter to:

[email protected]

Deadline for the submission of applications: November 19, 2021. Please note that given the likely high volume of applications, only shortlisted candidates will be contacted.

5.) Communications and Knowledge Management Officer

Communications and Knowledge Management Officer (1 position)

Job Location: Freetown

Reports to: Global Reach II Project Lead

Supervises: N/A

Position Overview:

The Communications and Knowledge Management (CKM) Officer works with the M&E, technical, programmatic and administrative staff, and Jhpiego HQ’s central KM unit to ensure that information developed by Jhpiego programs and projects is shared and transformed into readily available knowledge that supports effective decision-making. The CKM Officer will develop a CKM strategy in consultation with the Senior Management Team to bring together the people, processes and technology needed to ensure that the right information is available at the right time to the right people for program and project success; and maintains both Jhpiego-specific knowledge repositories containing both published and unpublished materials and promotes knowledge exchange within the project. Although focusing on Global Reach II, the CKM Officer will raise the profile and visibility of all projects in Sierra Leone.

Duties and Responsibilities:

Leadership and Management

• Provide technical support to the project to develop capacity in information and knowledge management.

• Coordinate programs and initiatives related to dissemination and use of knowledge acquired by Jhpiego, its partners and national/international stakeholders.

• Strengthen Jhpiego communications links and relations with key partners, including national and district level governments, agencies, key private sector partners and other stakeholders in public health.

• Develop and direct strategy for engagement with mass media to promote Jhpiego key messages through various platforms including broadcast and interactive media.

• With the technical team, lead the documentation and dissemination of core technical issues, strategies and lessons and its core technical areas and community-based services.

• Support capacity development of the technical team in writing and documentation, and lead the packaging and dissemination of projects success stories and lessons learned; including external dissemination at global and international conferences and to on-line bibliographic databases (such as USAID’s Development Experience Clearinghouse).

• Liaise with stakeholders, relevant research institutes, government organization and network with project partners and other agencies to strengthen the documentation and dissemination agenda.

• Regularly promote knowledge exchange and learning opportunities in collaboration with the central Jhpiego KM unit; e.g., coordinating brown-bag presentations at the country office, informing staff of applicable online discussion lists and communities of practice internal and external to Jhpiego (including consortium partners); informing staff of applicable online courses available (e.g., Global Health E-Learning Center).

• Organize, catalog and enter Jhpiego-authored knowledge assets from the country office (e.g., training materials, presentations, tools, plans and reports) in Jhpiego’s central electronic library.

• Analyze, implement and train staff on search strategies for locating knowledge, both internal and external to Jhpiego (e.g., document repositories such as Jhpiego’s electronic library, USAID’s Development Experience Clearinghouse).

• Repackage raw data for sharing with numerous sources (in form of reports, journal articles, fact sheets, Web sites)

• Serve as focal point for the collection and standardization of training manuals and materials prior to them being sent for printing, in collaboration with Jhpiego’s central Publications Unit.

• With the program officers, regularly develop and issue program status materials, leaflets, brochures that portray the achievements and status of the project, aimed at different audiences.

• Manage internal ‘how-to’ documents and regularly update project Web site as necessary

Communication and Knowledge Management

• Actively participate in and document issues addressed and action points agreed upon during project-related meetings

• Actively participate in writing success stories for publication to profile our projects in the districts.

• Contribute VMMC stories from the district for Jhpiego website and social media

• Coordinate the identification and documentation of success stories and best practices/new solutions out of the activities of the project in the targeted districts. Provide input in the development of project reports including routine quarterly and annual reports and other reporting requirements as requested

• Author/co-author abstracts, presentations, and articles for journals and conferences

• Perform other related duties as assigned

New Program Development

• Identify strategic opportunities for the project and potential areas for expansion of existing projects in Jhpiego’s portfolios and make recommendations to pursue these opportunities;

• Facilitate the development of innovative project approaches and interventions;

• Support the development/review of strategies, including technical direction for achieving program goals as well as management effectiveness.

All staff irrespective of their position are expected to comply with and follow Jhpiego operational procedures and policies, and codes of conduct.

Required Qualifications, Experience and Skills:

• Understanding of conventional and new communications channels, including electronic, print, and social media,

• Extensive practical experience in applying information technology to the implementation of knowledge management and knowledge sharing strategies (e.g., collaboration tools, web development tools, virtual meeting tools).

• Understanding of concepts, tools and features of knowledge dissemination via web-based and print publishing.

• Strong computer, graphic design, organizational, analytical and assessment skills

• Master’s Degree in Communications or related field; OR Bachelor’s Degree with 3-5 years’ experience in knowledge management.

• Excellent analytical, writing, communication, presentation and editorial skills, including desktop publishing.

• Proficiency in Microsoft Office applications; ability to learn new software packages and knowledge of Public Health Search Engines.

• Demonstrated ability to maintain effective working relationships with donors, local governments, national/international NGOs, MOH officials and public sector institutions.

• Experience developing and communicating a project vision, aligning key stakeholders around the vision, and effectively articulating the vision.

• Demonstrated ability to prepare/review complex technical reports; and deliver effective oral presentations.

• Demonstrated ability to work collaboratively with colleagues in a complex and rapidly changing environment; excellent interpersonal skills.

• Demonstrated competence to assess priorities and manage a variety of activities in a time-sensitive environment and meet deadlines with attention to detail and quality.

• Experience working in Sierra Leone and excellent knowledge of the political, social and health system of Sierra Leone.

Note: All staff members of Jhpiego, regardless of the level of their responsibilities are expected to:

• Model the mission and values stated above

• Contribute to the knowledge sharing and transfer process

• Make responsible decisions that result in time and cost containment and clear accountability

• Participate in multiple teams, adopt team spirit, take responsibility for action items assigned and provide feedback as needed

• Multitask, be able to manage competing priorities and be able to prioritize in order to meet program and/or organizational objectives.

Qualified persons are required to send their Curriculum Vitae (CV) and application letter to:

[email protected]

Deadline for the submission of applications: November 19, 2021. Please note that given the likely high volume of applications, only shortlisted candidates will be contacted.