Job Vacancies at Partners In Health – 3 Positions
Partners In Health is recruiting to fill the following positions:
1.) Procurement Associate - Primary Care Expansion
2.) Communications Manager
3.) Supply Chain Manager
Organization Profile
Partners In Health Sierra Leone LLC (PIH) is an international health organization relentlessly committed to improving the health of the poor and marginalized. PIH partners with local governments to build local capacity and works closely with impoverished communities to deliver high-quality health care, address the root causes of illness, train providers, advance research, and advocate for global policy change. Our delivered services in the field are based in our partnership with the Governments and Ministries of Health and the support to education, training and mentorship to Health care workers and students is one of our pillars for the Health care system strengthening.
PIH currently has implementation programs in Haiti, Rwanda, Lesotho, Liberia, Malawi, Peru, Mexico, Russia, Sierra Leone and Navajo Nation. Through our partnership with Harvard Medical School and the Brigham and Women’s Hospital, we support a wide range of programs in dozens of other countries around the world.
Our Work In Sierra Leone:
Partners In Health Sierra Leone LLC (PIH) began supporting the government of Sierra Leone in response to the Ebola epidemic in October 2014. Recognizing the large need for continued investments in the health system after Ebola, PIH is committed to long-term health system strengthening in support of the Ministry of Health and Sanitation (MOHS), guided by the same principles as our emergency response and our work around the world: public sector accompaniment, integrated and comprehensive services, social justice, nimbleness and flexibility, partnership, community ownership, and evidence-based interventions. In the aftermath of the epidemic, PIH is committed to supporting the delivery of comprehensive health services in Sierra Leone, from the community level to the health center and to referral hospitals.
See job details and how to apply below.
1.) Procurement Associate - Primary Care Expansion
Position Overview
PIH-Sierra Leone is hiring a Procurement Associate to oversee procurement for an upcoming donor-funded health systems strengthening project. The Associate is responsible for working with site clinical and project leaders to develop and implement procurement plans for project activities. S/he executes day to day operations, including ordering, tracking, and financial and administrative tasks in accordance with applicable donor and government regulations as well as PIH’s policies and practices. This individual must be detail oriented, organized, proactive, and flexible, with a passion and commitment for system improvements and serving PIH’s patients around the world, with previous experience in public procurement for a high-compliance public sector donor. This person will report to the Sierra Leone Procurement Manager, and work closely with the Supply Chain Manager who is based between Boston and Sierra Leone, working closely with PIH Boston-based procurement staff, and will work closely with PIH Sierra Leone’s procurement team to ensure compliance with donor requirements. The position is dynamic in nature and requires broad knowledge. The person in this position is expected to be proactive in improving and maintaining compliance with procurement and warehousing systems that support PIH’s work. The position is full time and contingent on grant funding.
Essential Duties and Responsibilities:
Public procurement and compliance:
Accountable for making sure procurement operations are compliant with grant funding requirements, including through oversight, procurement training and mentorship for other PIH staff working on the project, as needed
Review all available programme documents to facilitate the establishment of procurement procedures for the management and implementation of the project;
Establish a management system for the donor-funded Primary Care Expansion project; based on the Regulations, guidelines and procedures for the conduct of procurement under projects funded by this donor, and the government regulations for the procurement of goods, works and services under the Public Procurement Act 2016 (PPA) of Sierra Leone;
Using the donor’s preferred form of bidding Documents, prepare customized Bidding Documents and Request for Proposals (RFP). These should include standardized Forms to be used for Requests for Quotations Methods.
Prepare and update the Annual Procurement Plan, detailing contract packages for goods, works and services, the estimated cost for each package, the procurement or selection methods and processing times till completion of each procurement activity;
Monitor procurement implementation and update the procurement plans for the procurement of goods and works, and the procurement of consultants services, annually and whenever it becomes necessary to do so;
Prepare the Specific Procurement Notices (SPNs), and Expressions of Interest (EOIs) whenever required;
Establish a register of qualified suppliers and consultants and periodically update this register per advertisements and requests for expressions of interest.
Oversee the preparation of Terms of Reference (TORs) for the preparation of Requests for Proposals (RFPs) on consulting assignments, and Specifications for the preparation of bidding documents for goods and works activities
Receive bids and participate in bid opening sessions, evaluating goods and works bids and consultants’ proposals as secretary and ensuring that the appropriate regulations and guidelines are followed to arrive at the recommendations for award in favor of suppliers, contractors and consultants;
Prepare the minutes of the Evaluation Panel meetings, and also prepare the requests for “no objection”, and coordinate arrangements for the negotiation process, where necessary;
Ensure timely receipt of the Goods and consultant’s monthly status reports; confirming acceptability of goods and works delivered and/or executed respectively, and also acceptability of consultants’ reports as reviewed, and recommending payments to the services providers, i.e. suppliers, contractors and consultants, as they fall due;
Provide input into the monthly procurement report, Annual Work Plan and Budget for submission to the Donor Partners and the NPPA;
Establish and maintain both electronic (for upload in STEP) and manual procurement filing system, and ensure all related documents are included in the respective files, to ensure ease of retrieval of information and the ease of following the paper trail of procurement by independent external auditors or authorised agents
Train other staff project in donor procedures
Ensure effective use of internal Standard Operating Procedures in procurement, control of the workflows, continuous business processes monitoring and elaboration of improvements in the systems and processes, including proper filing of procurement documents for record and audit trail
Support and train team members to ensure compliance with internal and external procurement guidelines
Identify and implement opportunities for professional development and capacity building for procurement staff, including on the job training and organized learning
Partner with Boston based teams to coordinate and harmonize international operations with local organizational activities
Prevention of Sexual Abuse and Exploitation
At Partners In Health, we are committed to ensuring that those who benefit from our work- including our patients, families and community members – as well as our staff are treated with dignity and respect and protected from sexual exploitation, abuse and sexual harassment. A range of pre-employment checks will be
undertaken in conformity with Partner In Health’s PSEAH policy. Partner In Health will request information from applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.
Qualification and Experience
Required:
Relevant University degree and multiple years relevant experience
Experience with donor-funded projects in global health
Demonstrated ability to manage and empower a diverse team focused on many priorities
Comfort with ambiguity, shifting priorities, and need to juggle competing demands in a fast-paced and challenging work environment
Strong quantitative skills with expertise in Excel and Enterprise Resource Planning systems
Ability to initiate, plan, organize, and lead projects
Exemplary interpersonal skills; ability to collaborate effectively with culturally diverse staff across departments and country
Strong organizational skills and operational and business analytics thinking
Proven ability to exercise good judgment, demonstrate political astuteness, and tact
Sense of humor and flexible disposition
Interest in social justice and global health
Preferred
Prior work experience in Sierra Leone, including working with Ministry of Health and Sanitation
Experience evaluating systems for donor compliance
Managing grants by high-compliance donors with similar rules and regulations e.g., USAID, US CDC, World Bank, Global Fund, EU, Global Affairs Canada, FCDO etc.
Information systems, preferably inventory management or ERP systems
Methods of Application
Interested candidates are required to apply through our website: www.pih.org/employment. In your application, please ensure to include names, addresses, email addresses and telephone numbers of three (3) refereesnot later than 12:00pm GMT (Midnight) on Tuesday 23rd November, 2021.
2.) Communications Manager
Position Overview
Partners In Health (PIH) seeks a creative, self-directed, social justice-oriented professional to lead and grow its nascent communications program in Sierra Leone. The Communications Associate will work with PIH colleagues and external partners in Sierra Leone and around the world to broaden and deepen awareness of and support for PIH.
By celebrating the organization’s unique mission and values; showcasing its pioneering accomplishments; promoting its valuable brand; and uncovering its remarkable human stories, the Communications Associate will drive forward PIH Sierra Leone’s communications strategy and output. Communications priorities include: written, visual, and audio storytelling; internal communications; local and international media engagement and speaker requests; fundraising communications; social media; communications training and capacity-building among PIH Sierra Leone staff; and continuous collaboration with global fundraising and marketing and communications teams.
Against these priorities, the Communications Associate will have the opportunity to shape a growing communications team, hiring, managing, and collaborating with new Sierra Leonean staff in specialist areas. The Communications Associate will be a jack-of-all-trades who is excited to wield their creativity and project management skills in equal measure, and to provide vision and leadership to craft a comprehensive communications program founded on elevated content and balanced workflow.
Essential Duties and Responsibilities:
Storytelling and External Communications
Create, implement, and refine a content strategy and plan that supports the Global Marketing-Communications team
Identify, report, write, and produce stories—in article, audio, photo essay, and video formats—about PIH Sierra Leone’s programs, patients, staff, and, ultimately, impact
Maintain and grow PIH Sierra Leone’s social media presence
Maintain and expand pihsierraleone.com
Manage speaking requests and help staff prepare presentations
Coordinate and facilitate reporters’ visits and interviews, including overseeing logistics and being accountable person for overall success of all aspects of their visits
Develop relationships with local and regional journalists and media outlets
Spearhead formal media training to PIH-SL leaders who currently serve as spokespeople—and develop more staff as spokespeople
Travel extensively in rural Sierra Leone to develop communications collateral first-hand, working directly and independently with program and clinical teams in conditions of ambiguity and change
As the Communications team grows, manage any team member(s) dedicated to internal communications and the above responsibilities
Internal Communications & Administration
Maintain and strengthen current internal communications structures
In partnership with the Senior Management Team, develop, advise, and implement new internal communications practices and structures across the organization, to keep staff better informed and engaged
Develop and implement new strategies and systems to improve accessibility of internal communications, given differing levels of access to technology across the organization
In partnership with the Senior Management Team, develop and implement strategies and systems to continually collect team updates, for the purposes of improving internal communication structures and more intentionally creating external communications
Control file management systems, including developing and maintaining a communications archive/file management system(s) that provide staff in Sierra Leone and around the world easy, targeted, up to date access to shared resources and assets (logos, presentations, capacity statements, one-pagers, reports, etc.)
From time to time, support other Sierra Leone writing and editing needs as they arise
As the Communications team grows, manage any team member(s) dedicated to internal communications and the above responsibilities
Fundraising Communications
Conceive, write, and design fundraising collateral such as one-pagers, the organization’s Annual Report, and other materials as needed
Collaborate with global fundraising and marketing and communications colleagues, and Sierra Leone Policy and Partnerships colleagues to produce regular donor-centric communications around high-priority projects, including the Maternal Center of Excellence
Serve as an in-country point of contact and collaborator for global donor engagement colleagues together with wider Policy & Partnerships team
Lend other support to PIH Sierra Leone’s Policy & Partnerships team as needed, including on creating efficiencies through aligning information used in external communications, reporting to Government of Sierra Leone, and donor reporting
Lead on meeting communications deliverables for any funding partnerships with specific communication requirements
Program Growth and Capacity Building
Manage hiring of, and provide oversight and management to, communications specialists
Develop, coach, mentor and train team, including local colleagues
Together with functional colleagues, P&P Director, Finance Director and Operations Director, manage communications program budget
Assess desires and needs around communications trainings across the organization through gathering wide feedback across teams and locations; design and implement training curriculums
Carve out increased visibility for Communications across the organization
Prevention of Sexual Exploitation and Abuse
At Partners In Health, we are committed to ensuring that those who benefit from our work- including our patients, families and community members – as well as our staff are treated with dignity and respect and protected from sexual exploitation, abuse and sexual harassment. A range of pre-employment checks will be
undertaken in conformity with Partner In Health’s PSEAH policy. Partner In Health will request information from applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.
Qualification and Experience
Essential
Bachelor’s degree and minimum of 3-5 years of relevant experience, preferably with digital content generation and strategy, branding, marketing-communications, journalism, PR, and/or people management; or in other roles requiring strong writing, communications, and production of high-quality, engaging written deliverables
Passion for PIH’s mission and interest in global health equity and social justice
Proven ability to produce high-quality content by collaborating across multiple stakeholders with different backgrounds and perspectives
Proven ability to build relationships with a range of stakeholders, both internally and externally to the organization
Willingness to engage respectfully and professionally with a diverse group while achieving results, including through being entrepreneurial and flexible in a highly resource-constrained setting
Demonstrated experience managing and meeting multiple deadlines
Detail-orientated approach to content creation, with excellent planning and prioritization skills
Ability to work independently in a fast-paced environment, and handle multiple tasks simultaneously
Ability to self-motivate and implement new communications initiatives with minimal oversight and direction
Literacy in Office365, various CMS, social media
Excellent command of English, with superlative writing and editing skills, ability to produce outputs that need minimal further editing
Deep wells of flexibility, curiosity, and cultural humility
Willingness to travel extensively in rural Sierra Leone, spending 30-60% of time in field locations outside of the capital
Strongly preferred
Prior experience working in communications for international NGOs
Prior experience working in the field in Sub-Saharan Africa
Prior experience in, and thorough knowledge of global public health and healthcare, with technical writing experience
Prior experience with InDesign/Canva, Slack, Squarespace
Methods of Application
Interested candidates are required to apply through our website: www.pih.org/employment. In your application, please ensure to include names, addresses, email addresses and telephone numbers of three (3) refereesnot later than 12:00pm GMT (Midnight) on Wednesday 24 November, 2021.
3.) Supply Chain Manager
Position Overview
The Supply Chain Manager is responsible for supply chain operations spanning program sites in Kono and Freetown. The position is dynamic in nature and requires broad supply chain knowledge to strengthen all components of the supply chain, including sourcing, procurement, warehousing, logistics, and inventory management. Along with technical supply chain expertise, the role will require significant process development, implementation, and execution across all supply chain components to maximize value for money and minimize stock outs. The role provides oversight and monitoring for the supply chain of medical commodities including critical medications, lab reagents, and biomedical materials, as well as administrative and infrastructure materials including stationary, cleaning materials, and spare parts.
Essential Duties and Responsibilities:
Ensure effective supply chain operations from request all the way to delivery to end user.
Building capacity among the supply chain team through on the job training and organized learning.
Partnering with Boston based Supply Chain team to coordinate and harmonize international supply chain operations with local organizational activities.
Oversee transport and procurement operations, including developing and strengthening protocols/policies for standardizing daily operating procedures for stock management, procurement, and logistics.
Partner with clinical teams to regularly review inventory and address both acute and long term priorities.
Accountable for making sure supply chain operations are compliant with grant funding requirements.
Oversee the management and distribution of laptops.
Implement procedures to track and maintain high value assets, including medical equipment and vehicles.
Manage policy relationships with the national supply chain system, understand which supplies are available from the government, and keep abreast of funding landscape for healthcare commodities in Sierra Leone
Prevention of Sexual Abuse and Exploitation
At Partners In Health, we are committed to ensuring that those who benefit from our work- including our patients, families and community members – as well as our staff are treated with dignity and respect and protected from sexual exploitation, abuse and sexual harassment. A range of pre-employment checks will be
undertaken in conformity with Partner In Health’s PSEAH policy. Partner In Health will request information from applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.
Qualification and Experience
Minimum Bachelor’s degree In Supply chain Management/ Business Administration
Minimum of 5 years of supply chain or business administration experience, preferably in formal supply chain environment.
Demonstrated ability to manage and empower a diverse team focused on many priorities.
Comfort with ambiguity, shifting priorities, and need to juggle competing demands in a fast-paced and challenging work environment.
Strong quantitative skills with expertise in Excel and Enterprise Resource Planning systems.
Ability to initiate, plan, organize, and lead projects.
Exemplary interpersonal skills; ability to collaborate effectively with culturally diverse staff across departments and country.
Strong organizational skills and operational and business analytics thinking.
Proven ability to exercise good judgment, demonstrate political astuteness, and tact.
Prior experience working in Africa and in resource poor settings, a plus.
Sense of humor and flexible disposition very helpful.
Interest in social justice and global health.
Methods of Application
Interested candidates are required to apply through our website: www.pih.org/employment. In your application, please ensure to include names, addresses, email addresses and telephone numbers of three (3) refereesnot later than 12:00pm GMT (Midnight) on Wednesday 24th November, 2021.
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