Job Vacancies at PSI Sierra Leone – 2 Positions
PSI is recruiting to fill the following positions:
1.) Finance Assistant
2.) Admin/Procurement Assistant
In Sierra Leone, PSI works with the Ministry of Health and Sanitation and local health management teams to improve access to and quality of malaria services, including case management and prevention of malaria in pregnancy.
See job details and how to apply below.
1.) Finance Assistant
WHO WE ARE
We’re Population Services International (PSI), the world’s leading non-profit social marketing organization. We work to make it easier for people in the developing world to be healthy by providing access to products and services that range from mosquito nets to HIV testing.
There are over 9,000 “PSI’ers” around the world. It’s a diverse group of entrepreneurs and professionals with an unusually wide range of backgrounds – from the medical industry to the music business – all with unique skills we bring to the job.
JOIN US!
PSI and its local affiliates manage malaria control programs in 32 countries and are world leaders in malaria control implementation delivering 42 million treated mosquito nets and almost 19 million quality-assured ACTs for confirmed malaria cases in 2016. PSI also supports national Ministries of Health to scale up malaria diagnosis especially in the private sector and to improve tracking of malaria patients through surveillance and health information systems, especially DHIS2.
PSI Sierra Leone is seeking an energetic, dynamic, and highly organized Finance Assistant for the USAID/PMI-funded Impact Malaria project, advancing progress in malaria service delivery.
Job title: Finance Assistant
Department: Impact Malaria
Based in: Freetown, Sierra Leone
Reports to: Accountant
YOUR CONTRIBUTION
Work along with the Accountant and the Admin Manager to support the financial systems and ensure efficiency and accountability is maintained
Enter all financial transactions in QuickBooks (QBE) accounting software on time.
Assist the Accountant to prepare and close monthly field accounts for submission as per deadline
Process all accounts payable and receivable on a timely basis.
Monitor and reconcile invoices and partial payments.
Assist in monitoring and analyzing employee advance accounts.
Provide updates to vendors on progress on transactions
Ensure all financial files are adequately collected maintained and filed
Verify vendor invoices with supporting documentation.
Review travel authorizations and expense report forms submitted by staff to ensure accuracy.
Assist in payment of filed operational cost ensuring they comply with PSI guidelines.
Assist the accountant in making monthly tax and NASSIT deduction and onward payment to the relevant institutions: (NRA and NASSIT)
Prepare payment approval coversheet ensuring correctness invoices and tax calculations
Write checks and prepare remittance sheet based on approved payment/cover sheet
Monitor petty cash and bank balances to ensure sufficient funds are always available depending on programme needs
Any other assignments given by the supervisor.
WHAT ARE WE LOOKING FOR?
A degree in finance, Accounting, Business Administration, and any related field of study.
Minimum 3 years of post-qualification experience preferably working for an INGO
Extensive knowledge of accountancy, budget management and treasury management
Practical Knowledge in operating QuickBooks Enterprise (QBE) Accounting system.
Sound background and understanding of donor (USAID) accounting and compliance
Strong research, teamwork, facilitation, analytical and reporting skills.
Other Attributes:
Self-motivated
Ability to work under pressure and with minimal supervision
Ability to work in a multi-cultural environment
Experience of USAID financial management will be an added advantage
Able to multitask, meet deadlines and work independently and as part of a team, even under stressful conditions
People-oriented skills including patience, diplomacy, willingness to listen and respect for colleagues.
High personal integrity and ability to keep absolute confidentiality
Microsoft Office competency required.
Excellent communication skills, both oral and written.
Excellent self-motivation skills;
Experience in effectively communicating & liaising with national and international staff;
References will be required.
Interested candidates should submit CV and cover letter to
by January 25, 2020.
2.) Admin/Procurement Assistant
PSI Sierra Leone is seeking an energetic, dynamic, and highly organized Admin/Procurement Assistant for the USAID/PMI-funded Impact Malaria project, advancing progress in malaria service delivery
Job title: Admin/Procurement Assistant
Department: Impact Malaria
Based in: Freetown, Sierra Leone
Reports to: Administrative Officer
YOUR CONTRIBUTION
Work with the Administrative Officer and the Finance Admin Manager to undertake the following:
Administration
Assist the Administrative Officer and Finance and Admin Manager in managing and maintaining the office filling and information management system
Assist in the processing of relevant paperwork for project staff including international visitor’s visas, work permits, ID Cards, and business cards.
Assist with paperwork related to NGO registration with (MoFED, SLANGO, MOHS and others), and imported goods to ensure delays are kept to a minimum
Assist with the management and coordination of vehicles movement
Assist overall office operations including maintenance of office space and addressing needs by staff for workspace.
Procurement
Assist the Administrative Officer with obtaining quotes for purchases and purchasing items for the project
Assist in the purchasing of items requested for the project and ensure that the process is following PSI policies and procedures and donors’ rules and regulations
Assist with procurement and management of office supplies
Deliver to staff office supplies requested and ensure that staff sign for the supplies received
Purchase and deliver office supplies for routine and workshops/trainings needs.
Assist with Managing of all contracts between PSI and vendors and prompt and accurate transactions.
Any other assignments given by the supervisor.
WHAT ARE WE LOOKING FOR?
A degree in management, Business Administration, and any related field of study.
Minimum two years’ experience in the field of administration and financial management
Demonstrated proficiency in using MSWord and Excel
Sound background and understanding of donor compliance and national procurement regulations
Other Attributes:
Self-motivated
Ability to work under pressure and with minimal supervision
Ability to work in a multi-cultural environment
Experience of USAID financial management will be an added advantage
Able to multitask, meet deadlines and work independently and as part of a team, even under stressful conditions
People-oriented skills including patience, diplomacy, willingness to listen and respect for colleagues.
High personal integrity and ability to keep absolute confidentiality
Microsoft Office competency required.
Excellent communication skills, both oral and written.
Excellent self-motivation skills.
Experience in effectively communicating & liaising with national and international staff.
References will be required.
Interested candidates should submit CV and cover letter to
by January 25, 2021.
PSI is an Equal Opportunity Employer and encourages applications from qualified individuals regardless of actual or perceived race, religion, color, sex, age, national origin, disability, sexual orientation, marital status, personal appearance, matriculation, political affiliation, family status or responsibilities, gender identity or expression, pregnancy, childbirth, related medical conditions or breastfeeding, genetic information, amnesty, veteran, special disabled veteran or uniform service member status or employment status
