Job Title: NATIONAL POST: Finance Associate Sierra Leone Country Office, G6

Job ID: 35427

Location: West and Central Africa

Full/Part Time: Full-Time

Regular/Temporary: Regular

Background Information

PLEASE NOTE THAT THIS VACANCY IS ONLY OPEN TO NATIONALS OF THE SIERRA LEONE

All applications received from citizens of other countries will be disqualified.

This post is non-rotational.

Closing Date: 2 March 2021 (5 PM Freetown time)

Duration: One year (renewable)[i]

Duty Station: Freetown, Sierra Leone

The Finance Associate delivers effective financial advice and services to internal and external clients, providing finance related guidance to both Country Office and UNFPA supported projects.

You will report to Project Finance Analyst, under the overall guidance of the Operations Manager.

[i] No expectancy of renewal in accordance with UN Staff Regulations 4.5

Organizational Setting

UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled. UNFPA's new strategic plan (2018-2021), focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices.

In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.

UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.

You will support the management of the resources of the organisation. With a thorough understanding of UNFPA's financial management rules, you will demonstrate a client-centred and results-based approach in the interpretation and implementation of procedures and guidelines. You will act in a perspective of support and advice to programmes and projects staff, in order to maximize the impact of financial resources used for the implementation of programmes and projects.

Main Tasks & Responsibilities

• Supporting the monitoring of programme financial performance, by providing necessary financial information and analysis, including implementation rate against indicators/results; detecting potential over/under expenditure problems and proposing remedial action.
• Developing effective mechanisms for monitoring programme and project budgets, in particular the DFID Saving Lives in Sierra Leone Joint Programme; coordinating compilation of financial data; and regularly providing accurate, up to date financial information to HQ and regional offices.
• Interpreting financial policies and procedures and providing training and guidance to staff and project managers. Striving to identify innovative ways in which programme financial needs can be met within existing policies.

• Assisting in the management of the CO budget, by budget formulation, controlling allotments, monitoring expenditures, and preparing revisions as required.
• Maintaining an effective financial recording and reporting system, internal control and audit follow-up; and processing financial transactions in an accurate and timely way.
• Reviewing and monitoring charges for common services and cost recovery, taking into account maximum cost efficiency; representing UNFPA's interests in financial negotiations and agreements.

Qualifications and Experience

Education:

• Completed Secondary Level Education required. First level university degree in Finance, Business, Public Administration or similar discipline desirable.

Knowledge and Experience:

· Six years of relevant experience in administration, finance or office management.

· Proficiency in current office software applications, web-based management and ERP financial systems.

· Expert knowledge of Excel, Word and Power Point required.

Languages:

• Fluency in English

Required Competencies

Values

Exemplifying integrity Demonstrating commitment to UNFPA and the UN system Embracing diversity in all its forms Embracing change

Core Competencies: Achieving Results Being Accountable Developing and Applying Professional Expertise/Business Acumen Thinking analytically and Strategically Working in Teams/Managing Ourselves and our Relationships Communicating for Impact

Functional Competencies:

· Managing the organization's financial resources

· Providing procurement services

. Ensuring facilities and assets management

Disclaimer

WARNING TO APPLICANTS

UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you have received a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web. Should you feel that you have received a fraudulent notice, letter or offer that makes use of the name or logo of UNFPA, you may submit a report through the UNFPA fraud hotline http://www.unfpa.org/help/hotline.cfm

For any questions or comments please contact recruiting@unfpa.org

To apply, click here

Job Title: NATIONAL POST: Logistics Associate, Sierra Leone Country Office, G7

Job ID: 35425

Location: West and Central Africa

Full/Part Time: Full-Time

Regular/Temporary: Regular

Background Information

PLEASE NOTE THAT THIS VACANCY IS ONLY OPEN TO NATIONALS OF THE SIERRA LEONE

All applications received from citizens of other countries will be disqualified.

This post is non-rotational.

Closing Date: 2 March 2021 (5 PM Freetown time)

Duration: One year (renewable)[i]

Duty Station: Freetown, Sierra Leone

The Logistics Associate provides logistics guidance and support to the country office and implementing partners. You will facilitate a fully accountable, smoothly functioning, well-managed and results-oriented delivery and distribution of reproductive health commodities procured by UNFPA.

[i] No expectancy of renewal in accordance with UN Staff Regulations 4.5

Organizational Setting

UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled. UNFPA's new strategic plan (2018-2021), focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices.

In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.

UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.

Working within a Country Office environment and in close collaboration with programme and project staff, the Logistics Associate delivers quality services in logistics and provides guidance and support to internal and external clients, in full compliance with all relevant rules, guidelines, processes and procedures. You will take a client-oriented, result-focused approach to interpreting the rules, procedures and guidelines.

Main Tasks & Responsibilities

• Supporting the documentation on procurement needs based on national forecasting and quantification exercise for UNFPA supported inventory, including reproductive health (RH) commodities, dignity kits and medical equipment;
• Providing the necessary support to recipients of UNFPA procurements to respond to challenges regarding ordering and delivery of the procured commodities;
• Monitoring shipments and regularly reporting on the status within an effective inventory management system for UNFPA poured commodities;
• Maintaining continuous and accurate and up to date flow of information between UNFPA HQs and the country office;
• Working in close collaboration with the Procurement Services Branch (PSB) for delivery schedule, liaising with local consignees and medical stores to ensure adherence to schedules;
• Providing the necessary support to recipients of UNFPA procurements to respond to challenges regarding delivery of the procured commodities;
• Collaborating with the RHCS Specialist in order to ensure effective representation of UNFPA in inter-agency meetings and working groups regarding procurement and supplies;
• Ensuring timely and correct entries of procurement needs into ATLAS procurement module and regularly updating the shipment tracking and inventory management tools;
• Liaising with local clearing agencies to ensure the timely clearance and delivery of commodities to the designated consignee;
• Working with government counterparts and partners to ensure appropriate warehousing of all supplies at all levels of distribution to service delivery points;
• Preparing and monitoring financial transactions for RH commodities, equipment and supplies in accordance with UNFPA financial rules and procedures;
• Ensuring the effective financial recording and reporting system, internal controls and audit follow-up;

• Supporting the resource mobilization and advocacy efforts of the country office related to the national RH commodity requirements;
• Contributing to the corporate reporting for core and non-core funds related to RH commodities and other inventory items.

Qualifications and Experience

Education:

• Completed secondary level education required; first university degree or diploma in accounting, business or public administration, finance or similar discipline highly desirable.
• Training on certification in Logistics Management will be an added advantage.

Knowledge and Experience:

· Seven years of relevant logistics management experience in the public or private sector;

· Familiarity with UN administrative procedures and the ability to interpret the rules, regulations and procedures and explain them clearly and concisely is desirable;

· Previous experience in the UN an advantage;

· Proficiency in web-based systems/ERP (PeopleSoft), MS Office (Word, Excel, PowerPoint); and other computerized applications required;

· Good writing and communication skills.

Languages:

Fluency in English

Required Competencies

Values:

Exemplifying integrity Demonstrating commitment to UNFPA and the UN system Embracing diversity in all its forms Embracing change

Core Competencies: Achieving Results Being Accountable Developing and Applying Professional Expertise/Business Acumen Thinking analytically and Strategically Working in Teams/Managing Ourselves and our Relationships Communicating for Impact

Functional Competencies:

• Business acumen
• Data management and logistical support
• Managing documents, correspondence and reports
• Managing information and workflow
• Planning, organizing and multi-tasking
• Client orientation and organizational awareness
• Job knowledge/technical expertise

Managerial Competencies:

• Providing strategic focus,
• Engaging in internal/external partners and stakeholders,
• Leading, developing and empowering people, creating a culture of performance
• Making decisions and exercising judgment

Disclaimer

WARNING TO APPLICANTS

UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you have received a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web. Should you feel that you have received a fraudulent notice, letter or offer that makes use of the name or logo of UNFPA, you may submit a report through the UNFPA fraud hotline http://www.unfpa.org/help/hotline.cfm

For any questions or comments please contact recruiting@unfpa.org

To apply, click here