Job Vacancies at World Vision – 2 Positions

World Vision is recruiting to fill the following positions:

1.) Support Services Manager
2.) Humanitarian Emergency Affairs Safety and Security Manager

World Vision is a global Christian relief, development and advocacy organization dedicated to working with children, families and communities to overcome poverty and injustice. World Vision serves all people, regardless of religion, race, ethnicity, or gender.

World Vision International Sierra Leone (WVISL) has been operational since 1996 assisting communities with various interventions in health, education, child protection, water & sanitation and livelihoods.

See job details and how to apply below.

1.) Support Services Manager

Applications are requested for suitably qualified Sierra Leoneans to fill the position of ‘Support Services Manager’ in Freetown. (Open to Sierra Leonean Nationals Only)

PURPOSE OF THE POSITION:

To provide leadership to Fleet Management, Offices Management, Assets Management, Protocol and Administrative Services and Corporate Security Services functions and to ensure that these functions have systems and skills to support the operations of the Head Office in Freetown, provincial and clusters offices in Regions and Districts in a timely, technologically-sound, professional and cost-effective manner.

Communicate World Vision's Christian ethos and demonstrate a quality of spiritual life that is an example to others.

MAJOR RESPONSIBILITIES:

• Lead the development, implementation and or review of systems for each department/unit to ensure they are aligned to set standards, responsive to internal and external customers and cost effective.

• To develop, implement and review the operating plans and budgets for Support Services Unit and support other Departments, Units and projects/programs to prepare budgets relating to Fleet Management, Offices management, Assets Management, Corporate Security and Administrative Services

• Provide line management and leadership to Administrative Coordinator and Fleet Coordinator and ensure effective collaboration with others Department and Units involved in Fleet Management, Offices Management, Assets Management, Corporate Security, Protocol and Administrative Services.

• Ensure effective and efficient management of all WVISL fleet (motorcars, motorbikes, boats) and fuel usage through the design and implementation of a comprehensive fleet management system, in compliance with WVISL policies, WVI Partnership standards and Government of Sierra Leone laws.

• Ensure the tracking and establishment of comprehensive inventory (Assets & Inventory Register) in the Head Office, Provincial Offices, Clusters/Area Programmes and projects offices supported with adequate documentation on any legal aspect, ownership and transition plans.

• Ensure effective and efficient management of WVISL Offices (rental, utilities, generators, space management, offices allocation to staff, safety, security….) in Freetown and in the provinces for an improved working environment of all staff, in alignment with WVISL policies, WVI Partnership standards and Government of Sierra Leone laws.

• Lead or support in all administrative processes with the Government of Sierra Leone, Embassies and Diplomatic Missions and similar entities with regards to World Vision International Sierra Leone ministry.

• Mentor, coach and develop the capacity of functional leaders under the Unit into competent, accountable and high performance teams.

• Assist the Finance and Support Services Director in accessing and coordinating technical resources available from the Global Center or Region for Support Services (Admin, Fleet Management, Offices management, asset management, Corporate Security)

• Other responsibilities as may be assigned by the Finances & Support Services Director

WVI GENERAL CORE COMPETENCIES:

• Be Safe and Resilient

• Build Relationships

• Learn and Develop

• Partner and Collaborate

• Deliver Results

• Be Accountable

• Improve and Innovate

• Embrace Change

WVI LEADERSHIP CORE COMPETENCIES

• Model Self-Management

• Engage, Influence, Lead and Grow Others

• Run an Effective and Agile Organisation

• Develop the Organisation for the Future

QUALIFICATIONS:  EDUCATION/KNOWLEDGE/TECHNICAL SKILLS AND EXPERIENCE

The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:

• Educational level required: Master’s Degree in Business administration, Supply Chain/ Logistics Management, Project Management or Finance and/ or any professional / postgraduate qualification in the relevant field

• Experience: 3 years in middle or senior management in World Vision or comparable Organisation

• Technical Training qualifications required:  Professional technical skill desired (certification?)

• Other Competencies/Attributes

• Demonstrated ability in leadership and team building

• Supervisory skills

• Must be assertive

• Strong communication and facilitation skills

• Must be a committed Christian, able to stand above denominational diversities.

• Attend and participate/lead in daily devotions and weekly Chapel services.

• Perform other duties as required.

If this position appeals to you, send a letter of application with your updated CV to the email address: [email protected].

Applications sent through any other means will not be accepted. Please ensure that the subject reads ‘Application for the position of ‘Support services Manager’.Referees of successful candidates will be contacted and each application should include referees’ current email and telephone numbers.

Closing Date: November 9, 2021

Only short-listed candidates will be contacted.

World Vision International Sierra Leone takes diligent measures to screen out people who might seek to work with them to ensure they do no harm to children or adult beneficiaries in the discharge of their duties. Successful candidate for this position will therefore be screened and required to sign the World Vision Child and Adult Safeguarding Policy. World Vision International Sierra Leone will also conduct Police check for successful applicants.

WOMEN ARE STRONGLY ENCOURAGED TO APPLY

2.) Humanitarian Emergency Affairs Safety and Security Manager

Applications are requested from suitably qualified Sierra Leoneans to fill the position of ‘Humanitarian Emergency Affairs Safety and Security Manager’in Freetown. Re-Advertise (Open to Sierra Leonean Nationals Only)

PURPOSE OF THE POSITION:

To provide leadership, promote and build the capacity of the National Office and communities to prepare for and respond effectively to small-scale local disasters and with assistance from the partnership to medium and large-scale emergencies. He/she ensures that disaster risk reduction and resilience building are strengthened within all World Vision International Sierra Leone (WVISL) operational areas. He/she ensures the minimum security, safety and well-being of all personnel, visitors and the World Vision International Sierra Leone (WVISL) premises. In addition, supports the National Office to ensure all programs are planned within the minimum security and safety standards. He/she further supports the optimization of organizational security and the mitigation of operational risks for programme or ministry effectiveness by establishing security systems and mechanisms for institutionalizing an organizational culture and practice of safety and security

Communicate World Vision's Christian ethos and demonstrate a quality of spiritual life that is an example to others.

MAJOR RESPONSIBILITIES:

1. Strategy & Planning

• Provide leadership in integrating Humanitarian and Emergency Affairs (HEA) safety and Security into National Office (NO) Strategy and Programming; so that Country Strategy reflects World Vision Humanitarian and Emergency Affairs, Safety and Security standards.

• National Office Humanitarian Disaster Management and Risk Reduction (HDMRR) strategy in place and functional to ensure the National Office meet Partnership and Global standards;

• Develop and implement the National Office Humanitarian and Emergency Affairs, Safety and Security business plan in alignment with World Vision International security policy to ensure the operational priorities of the National Office, appropriately supported.

• Ensure Security and Safety Risk Assessments, Country Risk Ratings and Core Humanitarian and Emergency Affairs Requirement standards, processes and procedures completed in accordance with WVI Standards.

  2. Capacity Building and Technical Training

• Lead annual National Office Humanitarian and Emergency Affairs, Safety and Security capacity assessments and the preparation, update and revision of the National Disaster Preparedness Plan (NDPP).

• Ensure National Office is adequately prepared for emergency response, NDPP is updated and implementation plans. For new and emerging Humanitarian and Emergency Affairs, Safety and Security issues and scenarios are in place.

• Coordinate the implementation of the National Office capacity building Plan for Humanitarian and Emergency Affairs,

 Safety and security Management in World Vision International Sierra Leone Operations.

3. Safety and Security Operations

• Supervises and participates in safety inspections of World Vision International Sierra Leone facilities, looking for hazardous conditions and/or safety violations.

•  Develops and periodically monitors a reporting system designed to detect safety hazards in World Vision International Sierra Leone facilities and makes recommendations to correct safety hazards once identified.

• Coordinates the provision of security for all occupants of World Vision International Sierra Leone Offices and provides assistance and security to World Vision International Sierra Leone partners using World Vision International Sierra Leone facilities.

• Ensures systems are in place, to prevent unauthorized visitors from entering World Vision International Sierra Leone buildings and/or loitering on World Vision International Sierra Leone grounds.

•  Informs Senior Leadership Team (SLT) of staff behaviour problems; Carries out investigations, upon request, regarding cases of legal status of vendors and partners; Maintains liaison with Police, Fire Force and other departments to ensure maximum use of their services in order to provide adequate security and safety.

• Be directly involved in the development of World Vision International Sierra Leone building security and evacuation plan.

• Lead regular National Office Security Risk Assessments, preparation, update and revisions of the National Security Plan; provide regular updates and management of the Field Security Tracking System (FSTS) including the completion of Situation and Incident

• Seek to develop a culture of security awareness and monitor staff compliance

4. Networking and External Liaison/Engagement

• Collaborate with the West Africa Humanitarian and Emergency Affairs Director and the West Africa Security Director in ensuring that minimum operating standards are maintained.

• Network with the UNDSS, Police and peer organizations in ensuring adequate information sharing.

• World Vision International National Office participates and is actively engaged in National and Regional Disaster Management, Safety and Security forums and networks and is accountable.

• Represent World Vision at INGO and NGO security network meetings and ensure information is disseminated to relevant staff.

• Strengthen ongoing networks for sharing security information and coordination.

• Participate and be part of all Government led disaster preparedness and response platforms

5. Reporting and Documentation

• Ensure adequate and timely follow up and tracking of all audit recommendation relating to the

National Office, Provincial offices or function as agreed in the Management Response

• Champion Safeguarding Organization practices

• Ensure that all security incidents reported in accordance with World Vision Security Policy

• Support and participate in performance reviews of the field-based Humanitarian and Emergency Affairs, Safety

and security focal persons.

• Collect, analyze and disseminate HEA, Safety and security information appropriately.

6. Programme Integration

• Contribute to knowledge management processes

• Plan monitoring activities with local level partners

• Build capacity of communities and partners on HEA, Safety and Security Support and facilitate participatory monitoring

WVI GENERAL CORE COMPETENCIES:

• Be Safe and Resilient

• Build Relationships

• Learn and Develop

• Partner and Collaborate

• Deliver Results

• Be Accountable

• Improve and Innovate

• Embrace Change

WVI LEADERSHIP CORE COMPETENCIES

• Model Self-Management

• Engage, Influence, Lead and Grow Others

• Run an Effective and Agile Organisation

• Develop the Organisation for the Future

QUALIFICATIONS:  EDUCATION/KNOWLEDGE/TECHNICAL SKILLS AND EXPERIENCE

The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:

• Educational level required: Bachelor’s degree in Development/ Social Sciences, sociology, Sciences or related field from an accredited institution.Strong empirical knowledge of the humanitarian sectorincluding humanitarian charter laws and standards

• Strong knowledge in organizational security and safety.

• Strong experience in project design, proposal writing, donor relations, research and evaluation

• Technical Training qualifications required:  Practical knowledge of tools, mechanisms and procedures for personal and organizational security. No previous criminal record or convictions (Essential). First Aid qualified

• Experience:At least 3 years work in an emergency prone environment and experience in a proven organizational safety and security fields (public, private, and government or NGO sectors) – Essential

• No previous criminal record or convictions (Essential)

If this position appeals to you, send a letter of application with your updated CV to the email address [email protected].

Application sent through other means will not be accepted. Please ensure that subject reads ‘Application for the position of “Humanitarian Emergency Affairs Safety and Security Manager’’ Referees of successful candidate will be contacted so please include your referees’ current email and telephone numbers.

Closing Date:  November 9, 2021

Only short listed candidates will be contacted.

World Vision International Sierra Leone takes diligent measures to screen out people who might seek to work with them to ensure they do no harm to children or adult beneficiaries in the discharge of their duties. Successful candidate for this position will therefore be screened and required to sign the World Vision Child and Adult Safeguarding Policy. World Vision International Sierra Leone will also conduct Police check for successful applicants.

WOMEN ARE STRONGLY ENCOURAGED TO APPLY