lucius February 28, 2023 0 Comments

🇸🇱 Job Vacancies @ Catholic Relief Services – 5 Openings

Kabala & Freetown Posted 2 years ago Posted on Logistics / Transportation / Supply, NGO / Community Services

Catholic Relief Services is recruiting to fill the following positions:

1.) Field Monitors (x4)
2.) Senior Logistics Manager

See job details and how to apply below.

1.) Field Monitors (x4)

CRS JOB ADVERT – INTERNAL/EXTERNAL

CRS is Recruiting for 4 Position: Field Monitor

If you are interested and your profile matches the requirements, please read the below job descriptions, and follow the instructions to submit your application package.

About CRS

Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States. CRS works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion or nationality. CRS’ relief and development work is accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance and peacebuilding.

Job Summary:

You will assist project implementation by working directly with local partners and community members, coordinating various project activities and events in support of Catholic Relief Services’ (CRS) work to serve the poor and vulnerable. Your service and community relations skills ensure that the local partners and communities feed into and benefit from the project that consistently applies best practices and continuously works towards improving its impact.

Job Title: Field Monitors

Department: MGD5/FFE Project Unit

Reports To: School Liaison Officers

Country: CRS-Sierra Leone.

Duty Location: CRS Field Office in Kabala and willing and able to travel

Roles and Key Responsibilities:

Support the coordination and monitoring of project activities at the field level, ensuring implementation schedules are met as per the detailed activity plan, and that adherence to systems for quality project implementation are strengthened.
Coordinate communication and facilitate information sharing among the project team, implementing partners, and project beneficiaries at the community level to assist local partners in strengthening the community interest, involvement and support networks.
Liaise with various community stakeholders and mobilize them to ensure full involvement of community leaders, community representatives, and local government representatives in the overall implementation and improvement of project activities.
In coordination with the project team support capacity building events for community representatives.
Coordinate, monitor, and report on volunteer activities.
Compile data provided at the community level as per project requirements and contribute to the preparation of reports.

Basic Qualifications

High School diploma required. Bachelor’s degree a plus.
2 years of work or volunteer experience in community development and mobilization.

Additional education may substitute for some experience.
Computer skills required.

Required Languages –

English, Krio and any other local language spoken by indigenes in the area of operation.

Knowledge, Skills and Abilities

Observation, active listening and analysis skills with ability to make sound judgment
Good interpersonal skills and the ability to interact effectively with diverse groups

Proactive, results-oriented and service-oriented

Key Working Relationships:

- Internal:

External:

Supervisory Responsibilities: none

_________________________________________________________________________________________

Agency-wide Competencies (for all CRS Staff)

These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

Integrity
Continuous Improvement & Innovation
Builds Relationships
Develops Talent
Strategic Mindset
Accountability & Stewardship

***Our Catholic identity is at the heart of our mission and operations. Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. We welcome as a part of our staff people of all faiths and secular traditions who share our values and our commitment to serving those in need. CRS’ processes and policies reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.

By applying to this job, I understand and acknowledge that CRS requires its staff to treat all people with dignity and respect and to actively prevent harassment, abuse, exploitation, and human trafficking. Further, I understand that if I am a successful candidate, I will be subject to a comprehensive background check, and my personal/professional references will be asked to evaluate my behaviors related to safeguarding-related topics.

WOMEN ARE STRONGLY ENCOURAGED TO APPLY. CRS IS AN EQUAL OPPORTUNITY EMPLOYER

To apply for this position please send up-to-date CV and a supporting letter, copies of relevant certificates to [email protected]. Please note that only short-listed candidates will be contacted.

Also send a copy of your application package to the desk Officers, Ministry of Employment and Social Security, New England and Extension Offices in Applicants’ Locations

Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

CRS’ talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.

Closing Date for the receipt of application packages is 7th March 2023.

2.) Senior Logistics Manager

CRS JOB ADVERT – INTERNAL/EXTERNAL

CRS is Recruiting for 1 Position: Senior Logistics Manager

If you are interested and your profile matches the requirements, please read the below job descriptions, and follow the instructions to submit your application package.

About CRS

Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States. CRS works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion or nationality. CRS’ relief and development work is accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance and peacebuilding.

JOB SUMMARY:

Oversees all logistical operations and provide strategic and tactical leadership to the Logistics Unit to ensure efficiency, accountability, and transparency of logistics management processes. Plan, direct and oversee all activities relating to the sourcing and logistics cycle, in compliance with CRS established standards and best practices, donor requirements and local laws.

Negotiate and contract with port operations, freight forwarders, clearing agents, warehouse facilities, transportation resources and logistics services. Prepare and submit various reports. Collaborate with the other departments of CRS, particularly Programming and finance, from project planning through implementation and close out. Represent CRS at logistics coordination meetings. Where relevant, oversee commodity management. Where appropriate, oversee fleet, asset and/or facility maintenance and management (these functions may reasonably be covered by an Administration Manager if preferred). Provide logistics oversight of and support for all CRS locations in the country.

Oversee relevant department staff. Where partners/subrecipients are involved in managing distribution commodities, lead relevant assessment, monitoring and capacity strengthening activities. Ensure adequate balance between commodities, financial value, and beneficiary targets.

Job Title: Senior Logistics Manager

Department: MGD5/FFE Project Unit

Reports To: Chief of Party – MGD5

Country: CRS-Sierra Leone.

Duty Location: CRS Freetown Office and must be willing and able to travel up to 15-25%

KEY RESPONSIBILITIES

Planning and Forecasting

Communicate and coordinate with MGD relevant departments to estimate needs and ensure appropriate logistical preparations for program activities.
Collaborate on program development, including provision of logistics-related resource estimates (human, material and financial), input on logistical constraints on program implementation, etc.
Provide input for the in-kind commodities component of the Annual Program Plan (APP) and review both actual spending and forecast for GIK through the e-Budget Maintenance process.

Sourcing

Research and analyze suppliers of logistics-related services as needed and maintain records to efficiently meet potential services provision needs.
Support the definition of specifications, delivery terms and delivery management in close coordination with the procurement unit.

Service Delivery, Capacity Strengthening, Staff Safety and Security:

Coordinate call forwards, port reception, freight forwarding, customs clearance and surveying in close coordination with HQ Shipping and Life Link Logistics.
Ensure coordination and communication with departments requiring service delivery and provide status updates as needed.
Ensure proper disposition per established standards and procedures.
Develop and share knowledge and best practices and provide technical assistance and capacity strengthening to staff and partners in the areas of logistics and commodity management.
Ensure all staff and agents engaged in inventory loading/offloading, transportation and warehousing are aware of relevant rules and safety regulations.

Systems and Reporting

Oversee and monitor logistics and commodity management systems and processes to ensure timely provision of quality services, following established standards, policies and requirements for management and distribution.
Ensure strong management and coordination of infrastructure, systems and processes to manage data/transactions recording and prevent and/or reduce losses.
Ensure and maintain a filing system with required records for all logistics services for control and reference.
Prepare commodities distribution reports for internal and external stakeholders, and confirm that quantities distributed are in agreement with monthly and quarterly plans.
Coordinate with program staff to support tracking of commodity pipelines and disbursement/usage of other in-kind resources.

Financial Management:

Provide Budget Management expertise for all cash budgets directly associated with transport, handling, storage and distribution of in-kind commodities
Ensure regular monitoring and reporting on stock levels and status, including the provision of information required by finance department.
Collaborate with finance and other operations staff to ensure that finance and logistics/commodity policies and procedures are aligned for seamless accounting of in-kind commodities;
Review the physical and financial commodities pipeline, and coordinate with Finance in reconciling accounting vs. physical records in line with project objectives.

Compliance/Audit:

Ensure commodity management and tracking practices are in compliance with agency policies, donor regulations, and local law.
Perform control activities, analyze commodity management service requests, systems and processes, and advise on compliance matters and improvements needed to mitigate risk.
Ensure that claims are filed against transporters and other responsible parties for commodity losses.
Make periodic visits to the field to inspect warehouse facilities and ensure compliance with accepted procedures/principles
Lead efforts to prepare for and respond to logistics and commodity components of audits.

Monetization (where relevant):

Ensure that monetization activities are implemented with the highest degree of transparency and efficiency, in accordance with donor regulations and CRS policies and procedures.
Support related planning and reporting.
In coordination with the CRS regional monetization team (Regional Advisors and Monetization Managers), maintain awareness of relevant issues and best practices in monetization.

Supervisory Responsibilities:

NOTE: As this position supervises other staff, some/all of the below responsibilities may be included in the JD:

Oversee the recruitment, training and development of a competent pool of staff that can effectively discharge the mandate of the function under portfolio of responsibility.
Ensure job descriptions are up to date and responsibilities and performance expectations are clearly communicated.
Ensure effective delegation of authority.
Orient new staff to CRS identity, culture, partnership principles, tools, and processes.
Organize assignments, tasks, and expectations in a way that fosters opportunities for learning and development.
Manage individual and team development by providing coaching, feedback, mentoring, support, resources, and reinforcement.
Complete all aspects of the CRS Performance Management system on time and effectively to create a high-performance culture and a positive work environment. Deal firmly and promptly with performance issues.
Process and authorize all administrative documents related to personnel management, such as Timesheets, TEVs, Leave Requests, etc.

KEY WORKING RELATIONSHIPS:

Internal: Chief of Party, Senior Program Manager, Head of Operations, CR, other members of senior management team (Heads of Programs, Finance, Administration, etc.), DRD/MQ, RTA Supply Chain Management, RIAs.

External: Representatives of local government authorities; CRS partners; peers from other NGOs in the country; suppliers and services providers, including (where relevant): Surveyors, Clearing and Forwarding (C&F) Agents, Transporters and Fumigation agent.

MINIMUM REQUIREMENTS:

Qualifications and Work Experience:

University Degree in related field, or Certification in Logistics/Supply Chain Management (or significant relevant training and experience). Chartered Professional in Logistics/Supply Chain Management (MCIPS) or its equivalent is an added advantage.
Minimum 3-5 years of experience in logistics/commodity/warehouse management. Minimum two years of experience in relief logistics/commodity management preferred.
NGO experience (preferred)
Where relevant: Minimum three years’ experience in Title II commodities management as a Senior Manager.

Knowledge and Skills:

Excellent planning and organizational skills, ability to prioritize and manage multiple tasks
Excellent understanding of generally accepted commodity accounting and quality control principles
Results-oriented with strong customer-service focus
Strong analytical and problem-solving skills
Very good negotiation, communication and relationship management skills
Good knowledge of various donor commodity management regulations (e.g. USAID, EU, UN)
Proven ability to work under pressure and with minimum supervision
Demonstrated ability to work effectively with a wide variety of people in challenging conditions
Experience training and supervising staff
Computer literate (good knowledge of MS Word, MS Excel, MS Outlook, and MS PowerPoint; working knowledge of MS Access and ERP system a plus).

Travel Requirements:

Approximately 15-25% travel.

Disclaimer: This job description is not an exhaustive list of the skill, efforts, duties, and responsibilities associated with the position.

_________________________________________________________________________________________

Agency-wide Competencies (for all CRS Staff)

These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

Integrity
Continuous Improvement & Innovation
Builds Relationships
Develops Talent
Strategic Mindset
Accountability & Stewardship