🇸🇱 Job Vacancies @ Childfund – 2 Positions
Childfund is recruiting to fill the following positions:
1.) Grants Finance Officer
2.) Driver
See job details and how to apply below.
1.) Grants Finance Officer
JOB Advertisement
Title: Grants Finance Officer
Div/Dept: Program and Sponsorship
Location: Country Office
Reporting Relationship: Partnership Portfolio Manager with dotted line reporting to CO Accountant and WA Finance Director
Summary
The position holder will oversee, track, and report on the expenditures for grant projects. He/she ensures that grant/project related financial transactions are executed and documented in accordance with International Financial Reporting Standards, laws and regulations and donor requirements. The incumbent is also accountable for timely preparation and submission of quarterly, bi-annual, annual, and audit preparedness as required by donors. Preparation of regular reports on all grant funded activities.
DUTIES/RESPONSIBILITIES
· Remain alert and responsive to any child safeguarding risks, acquire relevant knowledge and skills which will enable you to promote strong safeguarding practices, understand the child safeguarding policy and procedures, and conduct yourself in a manner consistent with the Child Safeguarding Policy.
· Implement a system that will allow the program to anticipate risks and ensure compliance with ChildFund and prime donors requirements.
· Maintain an up-to-date inventory of project funded fixed assets and property.
· Conducts training to build capacity of the finance and non-finance staff working on projects, including partners, in financial systems, policy, procedures and compliance requirements.
· Prepare documents for audit and donor monitoring visits and maintain key copies of finance records and documents in an orderly and secure manner.
· Works with Budget Holders and grants and resource mobilization personnel to ensure implementation of all donor compliance requirements, fiscal planning of budget, to anticipate delays and variations in spending and initiate corrective actions, to prepare any budget revisions and projections and respond to any questions, to ensure appropriate financial advances, reports are submitted to the donors.
· Maintain an adequate cash flow to ensure that there is sufficient cash to cover project activities and plans, support the Budget Holder and partners to prepare monthly cash forecast in a timely manner.
· Conduct monitoring visits with partner and field offices, at least once per quarter focused on troubleshooting and supportive on-the- job training.
· Maintain an up-to-date list of donor regulations that ensure compliance and disseminates the same to all program teams as is relevant.
· Support program close out from both financial and programmatic side.
· Prepare and review monthly financial reports and ensure that they are consolidated for monthly distribution to budget holders
· Review monthly financial reports from and provide regular feedback to project staff and partners.
· Provide monthly, quarterly, and mid-year financial reports on actual vs budget spend and analysis of grant financial performance and submission to donors as appropriate.
· Ensure all program budgets are tracked according to funding ceilings and ensure monthly reporting to program teams on expenditure. Alert the program team, Partnership and Portfolio Manager, Global Finance Team and Sponsorship and Programs Director immediately of any variances including under or overspending and propose immediate solutions.
· Responsible for the tracking of cost share expenses as required by the award and identify other areas for program cost share.
· Contribute to the development of proposals for grants and NSP to ensure all operational shared program support costs and LOE are budgeted and participate in budget revisions and development of annual work/activity plans.
· Actively participate in grant start up workshops to prepare detail budget forecast by working with program and agree on reporting and budget monitoring template/format and coding in e financial.
· Communicate donor’s requirement and grants information including coding to all stakeholders.
· Accountable for timely preparing and submitting quarterly, bi-annual, annual, or as required by donors, reports on all grant funded activities in agreed formats/templates.
· Accountable for timely Preparing and submitting grant BVAs monthly.
· Collaborate with program team and timely complete and submit GRFs and Form 7a and 7bs for review and endorsement.
· Accountable for preparation and submission of accurate periodic reports both for donor, IO/RO and CO management as required.
· Accountable for document, file and secure all grant related documents report for future references in hard and soft copies.
· Ensure that LPs grant reports are reviewed, coded & journal entry is uploaded to e-financials.
· Support monthly closing of the country office accounts.
· Ensure that projects are audited based on agreed timelines.
· Ensure all financial transaction have the appropriate and required supporting document in compliance with ChildFund policies and procedures, donor terms and conditions and sound internal controls.
· Review completeness of supporting documents and enter payment request into account payable module for payment processing.
· Any other duties as may be assigned by your direct report.
QUALIFICATIONS/EXPERIENCE
· 4-year experience in overall financial management of grant funded projects.
· Demonstrated relevant work experience in accounting, including analysis, financial reporting, budgeting, and reporting systems.
· Strong understanding of Generally Accepted Accounting Principles, International Accounting Standards, internal controls, and segregation of duties.
· Excellent understanding of commonly used accounting and financial software and systems.
· Significant experience in financial monitoring, budgetary systems, and controls with strong analytical skills. Proven ability to prepare budgets and donor financial reports.
· Ability to communicate effectively and work across departments, with demonstrated experience in integrated project activities·
· Ability to work with diverse groups of people, including cross-functional relationships with members of staff at all levels in the organization.
· Highly organized and flexible in dynamic environment.
· Proficiency in Microsoft Office Programs including Excel, Word, and Outlook
· Self-guided, strong organizational and planning skills; Ability to work independently and under tight time constraints.
· Excellent written and oral communication skills in English.
EDUCATION/certifications
Bachelor’s degree in Accounting/Finance. ACCA part qualified will be an added advantage.
ChildFund International is committed to safeguarding the interests, rights, and well-being of children with whom it is in contact and to conducting its programs and operations in a manner that is safe for children. ChildFund is also committed to Diversity, Equity, and Inclusion. Women are especially encouraged to apply.
Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.
HOW TO APPLY;
Follow the link below to apply
2.) Driver
CHILDFUND INTERNATIONAL
JOB DESCRIPTION
Title: Driver
Div./Dept: Human Resource and Admin Dept
Location: Freetown
Reporting Relationship: Logistics Officer
summary
Responsible for safely transporting staff, partners, visitors and other people to ensure we are able to deliver our work to children and those that help them. The post holder will be responsible for assisting the secure transportation of goods and materials that assist to perform our work.
DUTIES/RESPONSIBILITIES
ChildFund International is committed to a workplace culture that promotes diversity, equity, and inclusion in all its forms. Furthermore, ChildFund International is committed to ensuring a workplace that safeguards and protects all children, including preventing their sexual exploitation and abuse, as well as preventing the sexual exploitation and abuse of its staff, partners, and program participants.
· To have a valid driving license at all times
· To ensure the safe transportation of authorized personnel associated with CHildFund Program.
· To ensure that any materials or property of ChildFund are carried in a secure manner and prevent damage
· To drive in a manner suitable for the road conditions and respect the traffic rules and ChildFund speed limits.
· To ensure that Log book is properly maintained and monthly log sheets are filled and submitted to the line Manager.
· Safety and security is paramount therefore the driver should ensure that a working means of communication is always at hand. E.g cell phone
· To perform all checks (daily, weekly, monthly) required and perform
· The vehicle assigned to the post holder must ensure the vehicle is washed daily; kept clean and tidy on a daily basis
· Ensure that the vehicle has all its equipments, tools and spares at all times when driving a vehicle. The post holder will be required to account for any loss of this equipment.
· To inform the line Manager for vehicles due for service, insurance renewal and or road worthiness
· .To ensure that the fuel records for the vehicle is maintained properly and the vehicle is fueled regularly based on consumption and uses
· The post holder must report any security incidents immediately to the National Director or HR/Admin Manager
· Ensures recording of third party passenger in vehicle in waiver log book.
· Undertake any duty assigned
QUALIFICATIONS/EXPERIENCE
· 3 + years’ experience with a valid Driver’s license without violation for the past 12 months
· BECE level
· Sound knowledge of the road systems
· Experience and knowledge in doing basic vehicle checks
· Written and oral English for communication
· Must be able to detect fault
Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.
HOW TO APPLY;
FOLLOW THE LINK BELOW
