🇸🇱 Job Vacancies @ Children of the Nations Sierra Leone (COTN-SL) – 3 Positions

Children of the Nations Sierra Leone (COTN-SL) is recruiting to fill the following positions in Sierra Leone:

1.) Human Resource Officer
2.) Clinical Nurse
3.) Procurement Officer

See job details and how to apply below.

1.) Human Resource Officer

Children of the Nations Sierra Leone (COTN-SL) is a National Christian Non-Governmental Organization
operating in the Upper Banta Chiefdom, Moyamba district with it headquarter office in Marjay town,
Freetown. The vision of COTN-SL is to raise children that will transform nations. The Management of
COTN-SL is seeking to recruit a Human Resource Officer who is a committed Christian and has a
continuous passion and calling to work with orphaned and destitute children in the following capacity:

POSITION/TITLE: Human Resource Officer
LOCATION: Upper Banta Mokelleh, Ngolala Junction
IMMEDIATE SUPERVISOR: Finance/Admin Manager
WORKING DAYS: Monday to Friday

Key Responsibility: Responsible for managing every aspect of the employment process, including
orientation and training new staff members. To also assist with payroll management, so employees
receive their paychecks on time.

RESPONSIBILITIES
Roles and Key Responsibilities:
 Supporting the development and implementation of HR initiatives and systems
 Providing counseling on policies and procedures
 Being actively involved in recruitment by preparing job descriptions, posting ads and managing
the hiring process
 Create and implement effective onboarding plans
 Develop training and development programs
 Assist in performance management processes
 Support the management of disciplinary and grievance issues
 Maintain employee records according to policy and legal requirements
 Review employment and working conditions to ensure legal compliance

Recruitment/On boarding

 Support all aspects of recruitment process: posting and managing job descriptions,
researching relevant job boards, screening resumes, liaising with candidates and arranging
phone screens and interviews; corresponding with hiring managers and provide support
and guidance to managers throughout the hiring process;

 Facilitate employment verification and background check screenings for applicable
candidates;
 Oversee Onboarding process for all new hires; work closely with hiring managers and other
departments (IT/Finance) to coordinate and schedule key trainings, meetings, technology,
and space;
 Help design and implement the new hire orientation and on-boarding program and
procedures;
 Oversee Off- Boarding process for all staff exiting the organization including conducting exit
interviews, termination of benefits, etc. Provide voluntary terminations with exit interview
materials, including benefits information, key contact information and termination check-
list;
 Provide excellent customer service via email, phone or in person; answers questions from
employees and the general public regarding human resources issues, and responds to
employment verification requests and other requests for information.

HRIS/Benefit Administration
 Serve as focal point for all integrations, partnering with finance on payroll and all vendor
payments, and ensure all record keeping is up to date and compliant; creating new systems
that help to track record keeping;
 Support all Coordinators and administration including: preparation and submission of all
invoices; onboarding/off boarding of employees from payroll and benefits; ensuring all
benefit information is up to date and posted in HRIS;
 Maintain accurate and up to date HR related vendor contracts/agreements (including
consulting firm, third party administrators, consultants, etc.);
 Develop and maintain up to date benefits onboarding materials for new employees;
 Establish and maintain positive working relationship with all vendors and service providers.
Compliance, Administration & Management
 Ensure the organization is ahead of federal, state and local policy and compliance changes
and best practices; ensure all employee handbooks and policies are up to date; and
recommend new policies and changes as the field and organization evolves; develop
processes and metrics that support assessing the impact of HR systems;
 Ensure the integrity of all employee data in HRIS.
 Maintain employee records according to policy and legal requirements;
 Schedule and provide logistical support for meetings, including organization-wide trainings,
team meetings and information sessions hosted by the department;
 Research best practices and support the department with projects, including performance
management, compliance audits, and open enrollment;

 Support COTN program;
 Play an active role in formulating methods to improve employment policies, processes and
practices as well as recommending changes to management.
 Other administrative duties as assigned

Basic Qualifications:
  BSc/BA in Business Administration, Social Studies, Human Resource or relevant field; further
training will be a plus
 Minimum of 3-5 years’ relevant HR Work experience with similar responsibilities, preferably
with an international or local NGO.
Knowledge, Skills, and Abilities
 Knowledge of various HR functions and Federal, State, and Local labor laws; experience
working in multi-state jurisdictions a plus;
 Approachable, trustworthy, and demonstrated sound judgment in all interpersonal
interaction;
 Ability to establish and maintain strong working relationships with colleagues;
 Ability to maintain a high level of confidentiality and exercise discretion at all times;
 Highly organized individual with superb attention to detail, including proofreading;
 Analytical with the ability to review and synthesize large amounts of information and data
in order to make sound recommendations to leadership;
 Ability to manage cross organizational relationships and ability to balance employee needs
and concerns with the organizations policy and management concerns;
 Motivated self-starter with the ability to manage time effectively; able to work well
independently as well as within a team;
 Proactive approach to identifying problems and recommending solutions;
 Ability to manage a variety of and priorities with a flexible approach as business needs
change
 Strong customer service orientation;
 Strong commitment to the mission of COTN; familiarity with or interest in the humanitarian
or development sector a plus;

Required Skills and Experience
 Proficient in MS Office; knowledge of HRMS is a plus
 Problem-solving and decision-making aptitude
 Strong ethics and reliability
 Ethical conduct in accordance with recognized professional and organizational codes of ethics

 Proactive, resourceful, solutions oriented and results oriented.
 Ability to work collaboratively and in a team
 Ability to work under pressure.

MANNER OF APPLICATION: Interested applicants should apply by sending in a letter of application with
a most recent copy of Curriculum Vitae (CV) plus one letter of recommendation.
The Country Director,
Children of the Nations Sierra Leone
Ngolala, Upper Banta Chiefdom
[email protected]
Or
# 2 Tumoe Drive,
Marjay Town, Freetown
DEADLINE FOR APPLICATIONS: All applications should reach any of the above addresses on or before
Friday 19 th January, 2024, at 5 pm prompt. Only short-listed candidates will be invited for both written
and oral interviews.
FEMALES ARE HIGHLY ENCOURAGED TO APPLY

2.) Clinical Nurse

Children of the Nations Sierra Leone (COTN-SL) is a National Christian Non-Governmental Organization
operating in the Upper Banta Chiefdom, Moyamba district with it headquarter office in Marjay town,
Freetown. The vision of COTN-SL is to raise children that will transform nations. The Management of
COTN-SL is seeking to recruit a Clinical Nurse who is a committed Christian and has a continuous passion
and calling to work with orphaned and destitute children in the following capacity:

JOB TITLE: Clinical Nurse
DEPARTMENT: Physical Care
IMMEDIATE SUPERVISOR: Physical Care Coordinator
LOCATION: Ngolala Junction Upper Banta Chiefdom
HOURS: Full time
Clinical Nurse Responsibilities:
 Reports for duty to the Clinic during the posted hours.
 Responsible for providing safe, compassionate medical care to Home Children, VPP Children at
all times and Community school Children during school hours.
 Fully comply with the COTN Physical Care Clinic Standards of Service and the COTN-SL SOP.
 Responsible for complying with Ministry of Health IPC (Infection prevention and control) and
Ministry Sponsored programs.
 Fully comply with the COTN-SL Clinic Safety Operations Manual
 Serve as an advocate for Home and VPP Children during referrals.
 Visit local villages to sensitize and educate VPP parent regarding child right and responsibility in
the Clinic.
 Implement Annual Health care screenings for all Home and VPP Children.
 Document all medical care provided in the children’s medical file and master journal.
 Do weekly follow-up visit of a sick Child.
 Implement de-worming schedule for all COTN home and VPP Children.
 Create a safe and effective care environment for Patients.
 Response to Patient/caregivers in a timely manner during the on call hours.
 Promote and maintain respect for right, privacy and confidentiality of Patient.
 Secondary students are taught how to manage their own medical, dental and mental health
needs in preparation for living independently.
 Perform other duties as assigned by your Supervisor.

Clinical Nurse Requirements:

 Qualification preferred is SCHN, State Registered Nurse or a similar field.

 2-5 years of experience as a Nurse or in a similar position.
 Nursing License UpToDate.
 Proficiency in Microsoft Office.

MANNER OF APPLICATION: Interested applicants should apply by sending in a letter of application with
a most recent copy of Curriculum Vitae (CV) plus one letter of recommendation.
The Country Director,
Children of the Nations Sierra Leone
Ngolala, Upper Banta Chiefdom
[email protected]
Or
# 2 Tumoe Drive,
Marjay Town, Freetown
DEADLINE FOR APPLICATIONS: All applications should reach any of the above addresses on or before
Friday 19 th January, 2024, at 5 pm prompt. Only short-listed candidates will be invited for both written
and oral interviews.
FEMALES ARE HIGHLY ENCOURAGED TO APPLY

3.) Procurement Officer

Children of the Nations Sierra Leone (COTN-SL) is a National Christian Non-Governmental Organization
operating in the Upper Banta Chiefdom, Moyamba district with it headquarter office in Marjay town,
Freetown. The vision of COTN-SL is to raise children that will transform nations. The Management of
COTN-SL is seeking to recruit a Procurement Officer who is a committed Christian and has a continuous
passion and calling to work with orphaned and destitute children in the following capacity:

POSITION/TITLE: Procurement Officer
LOCATION: Upper Banta Mokelleh, Ngolala Junction
IMMEDIATE SUPERVISOR: Finance/Admin Manager
WORKING DAYS: Monday to Friday
PURPOSE OF THE POSITION
Key Responsibilities: The Procurement officer will be responsible for evaluating suppliers, products, and
services, negotiating contracts, and ensuring that approved purchases are cost-efficient and of high quality.
Procurement Officer Responsibilities:
 Preparing plans for the purchase of equipment, services, and supplies.
 Following and enforcing the company's procurement policies and procedures.
 Maintaining accurate purchase and pricing records.
 Maintaining and updating supplier information such as qualifications, delivery times, product
ranges, etc.
 Maintaining good supplier relations and negotiating contracts.
 Researching and evaluating prospective suppliers.
 Preparing budgets, cost analyses, and reports.
 Develop, update, and monitor COTNSL’S Procurement Plan in close collaboration with the head
of Departments.
 Ensure that procurement is carried out in accordance with the provisions of the Legal
Agreements and the COTNSL Procurement Guidelines
 Determine the procurement methods for works, goods, and services to be used based on the
size of the procurement packages
 Draft pre-qualification documents for works, goods, and services;
 Draft request for proposals for selection of consultants;
 Draft specific procurement notices and prepare invitations for bids/requests for expressions of
interest/solicitation letters and standard bidding documents/request for proposals/request for
quotations for inviting and obtaining bids/proposals/ quotations in accordance with the COTNSL
Procurement Guidelines;
 Establish lists of pre-qualified contractors and service providers;
 Establish procedures for receiving, opening, evaluation of bids/proposals/ quotations, and the
evaluation criteria reports;

 Draft bids/proposals/quotations evaluation reports/ and communicate these to
the line manager for clearance;
 Prepare the appropriate contract/s for works, goods, services and consulting services as
appropriate;
 Supervise contract/s implementation and ensure adherence of contractors/suppliers and
consultants to the relevant conditions of contract;
 Establish and maintain filing and documentation system for the procurement documents both
related to COTNSL
 Provide technical assistance and training on the COTNSL Procurement Manual to the COTNSL
Staffs.
 Coordinate with the Heads of Department with respect to contract/s value/s and any variation
orders issued or approved to ensure adherence to the overall allocated budget
 Supervise and provide support to the heads of departments in preparing their procurement
plans, procurement implementation and reviewing procurement documents.
 Be directly responsible for all procurement reviews, post and prior;
 Prepare quarterly progress reports; and
 Perform any other task that may be required or as requested by the Finance and Administration
Manager.

Procurement Officer Requirements:
 Degree in Accounting, Business management/Administration, Procurement/Logistics or a similar
field preferred.
 2-5 years of experience as a procurement officer or in a similar position.
 Proficiency in Microsoft Office and purchasing software including QuickBooks.
 Strong communication and negotiation skills.
 Good analytical and strategic thinking skills.
 Attention to detail.
MANNER OF APPLICATION: Interested applicants should apply by sending in a letter of application with
a most recent copy of Curriculum Vitae (CV) plus one letter of recommendation.
The Country Director,
Children of the Nations Sierra Leone
Ngolala, Upper Banta Chiefdom
[email protected]
Or
# 2 Tumoe Drive,
Marjay Town, Freetown
DEADLINE FOR APPLICATIONS: All applications should reach any of the above addresses on or before
Friday 19 th January, 2024, at 5 pm prompt. Only short-listed candidates will be invited for both written
and oral interviews.
FEMALES ARE HIGHLY ENCOURAGED TO APPLY