Job Vacancies @ Jhpiego – 2 Positions

Jhpiego is recruiting to fill the following positions:

1.) Senior Finance Officer
2.) Administrative Officer

See job details and how to apply below.

1.) Senior Finance Officer

INTERNAL/EXTERNAL  

VACANCY ANNOUNCEMENT  

Jhpiego is an international, non-profit health organization affiliated with The Johns Hopkins University.  For 40 years and in over 155 countries, Jhpiego has worked to prevent the needless deaths of women and  their families.

Jhpiego Corporation has been providing technical support to the Ministries of Health in partner countries  across the globe for the past 40 years in a variety of technical areas including cervical cancer treatment  and prevention, community health, HIV and AIDS, maternal and newborn health, health workforce  capacity development (both pre-service and in-service), family planning, malaria, and IPC/WASH.

Position: Senior Finance Officer (1 Position)  

Reports To: Finance and Operations Director  

Job Location: Freetown, Sierra Leone  

Duration: 12 Months  

Duties and Responsibilities:  

∙ Provide guidance to the program teams regarding the financial requirements of the projects and  office operations.

∙ Implements and oversees a detailed financial reporting and reimbursement process in accordance  with Jhpiego’s established financial system.

∙ Prepares the monthly financial report by using adapted finance software (QuickBooks) and  ensures accuracy and timeliness

∙ Uses various software applications such as spreadsheets, relational databases, statistical packages,  and graphic packages to assemble, analyze, and format data and/or reports

∙ Ensures financial management systems provide accurate, current, and complete disclosure of  financial transactions

∙ Support the Finance Manager in the financial reporting process to donors

∙ Ensure that required financial controls and cost-performance monitoring mechanisms are in place  and adhered to: prevents over or under-expenditure of budgets, ensures proper safeguards of  funds, and ensures compliance with established USG and Jhpiego’s global financial, accounting,  and administrative procedures.

∙ Regularly review accounting transactions to ensure costs are allowable and reasonable Regularly  review QBE: review of balance sheet, aging analysis, detailed GL, expenditure by ION, advance  balance

∙ Preforms other projects related activities as assigned by the supervisor or by Jhpiego management  ∙ Thorough understanding of the monthly reporting circle

∙ Monthly reconciliation of the receivables and payables

∙ Demonstrated experience of at least 2 years’ experience in staff supervision  ∙ Advanced knowledge of QBE is required

∙ A certification in QBE is a plus

Required Qualifications, Knowledge, Skills, and Abilities:  

∙ Degree in Accounting, Finance or its recognized equivalent

∙ An MBA in Accounting or at level 2 of a professional qualification (CPA, ACCA or recognized  equivalent) is highly desired. 

∙ 5+ years relevant experience in finance and accounting.

∙ Knowledge of institutional donors (e.g. USAID) regulations, procedures and requirements a plus.  ∙ Be of high integrity and have a sense of confidentiality

∙ Be willing to take on extra responsibilities, sometimes working overtime, in order to achieve the  goals/objectives set by the organization

Qualified persons are required to send their Curriculum Vitae (CV) and application letter to:  SL-Recruitment@jhpiego.org. Clearly state in the subject area the position you are applying for, if not  clearly stated your application will not be considered.  

Deadline for the submission of applications: September 27th, 2023.  

Please note that due to the sheer volume of applications often received, only shortlisted candidates  will receive responses.

Jhpiego is an Affirmative Action/Equal Opportunity Employer

2.) Administrative Officer

INTERNAL / EXTERNAL  

VACANCY ANNOUNCEMENT  

Jhpiego is an international, non-profit health organization affiliated with The Johns Hopkins University.  For 40 years and in over 155 countries, Jhpiego has worked to prevent the needless deaths of women and  their families.

Jhpiego Corporation has been providing technical support to the Ministries of Health in partner countries  across the globe for the past 40 years in a variety of technical areas including cervical cancer treatment  and prevention, community health, HIV and AIDS, maternal and newborn health, health workforce  capacity development (both pre-service and in-service), family planning, malaria, and IPC/WASH.

Position: Administrative Officer (1 Position)  

Reports To: Finance and Operations Director  

Job Location: Freetown, Sierra Leone  

Duration: 12 Months  

Job Overview:  

Supports the organization’s administrative function.

Duties and Responsibilities:  

∙ Coordinates all travel arrangements for staff and guests i.e. booking of flights and tickets, airport  pick up, hotel accommodation, etc.

∙ Manages the company’s vehicles

∙ Maintains office equipment and premises

∙ Maintains the assets register

∙ Ensures assets and inventories are well maintained and annual physical verifications are  undertaken

∙ Works with the procurement team in the purchase of office supplies and stationery  ∙ Makes arrangement for phone credits for all staff

∙ Ensures the payment of utilities

∙ Coordinates work and resident permits for expatriate team members

∙ Ensures adequate and organized record-keeping of project activities

∙ Manages petty cash

Other Duties: 

∙ Performs any other duties that may be assigned from time to time.

Required Competencies:  

Educational/Academic Qualifications: (state min entry level qualification)

∙ A good first degree in Business Administration or its equivalent.

∙ Experience in developing and implementing administrative systems

∙ Knowledge and experience of office procedures and processes

∙ Five (5) years of post-qualification experience

∙ Good planning and organizational skills

∙ Good oral and written communication skills

∙ Ability to work independently and as a member of a team

∙ Supervisory skills

∙ Knowledge and experience in petty cash management

Qualified persons are required to send their Curriculum Vitae (CV) and application letter to:  SL-Recruitment@jhpiego.org Clearly state in the subject area the position you are applying for, if not  clearly stated your application will not be considered.  

Deadline for the submission of applications: September 27th, 2023.  

Please note that due to the sheer volume of applications often received, only shortlisted candidates  will receive responses.

Jhpiego is an Affirmative Action/Equal Opportunity Employer