🇸🇱 Job Vacancies @ Jhpiego – 4 Positions

Jhpiego is recruiting to fill the following positions in Sierra Leone:

1.) Administrative Officer
2.) Cleaner
3.) Receptionist
4.) Consultant Editor

See job details and how to apply below.

1.) Administrative Officer

INTERNAL/EXTERNAL  

VACANCY ANNOUNCEMENT  

Jhpiego is an international, non-profit health organization affiliated with The Johns Hopkins University.  For 40 years and in over 155 countries, Jhpiego has worked to prevent the needless deaths of women and  their families.

Jhpiego Corporation has been providing technical support to the Ministries of Health in partner countries  across the globe for the past 40 years in a variety of technical areas including cervical cancer treatment  and prevention, community health, HIV and AIDS, maternal and newborn health, health workforce  capacity development (both pre-service and in-service), family planning, malaria, and IPC/WASH.

Position: Administrative Assistant (2 position)  

Reports To: Administrative Officer  

Job Location: Freetown, Sierra Leone  

Duration: 12 Months  

Job Overview:  

Reporting to the Administrative Officer, the Admin assistant will be responsible for the Administrative  aspect of Jhpiego’s operations in Sierra Leone. The Administrative Assistant will be responsible for  managing and coordinating office operations, supplies, and support services and ensuring country office  and project needs are met effectively and efficiently.

He/she will supervise transport and office management operations of the Sierra Leone office.  Duties and Responsibilities:  

∙ Serve as point of contact for all Office Administrative and logistics needs.

∙ Responsible for organizing and managing the physical condition of the office space, office  equipment, IT, mail, and security.

∙ Provide timely and responsive support to project procurement requests.

∙ Coordinate with the Admin Officer for ordering and shipping of materials to support program  activities (with Baltimore, as needed)

∙ Support the Admin Officer to draft/compile program documents and correspondence as needed  ∙ Support the Admin Officer Coordinate flight bookings for domestic and international travel and  prepare budgets for international travel, including for visitors

∙ Schedule and support training and other program activities as needed

∙ Coordinate meetings including preparing meeting materials, managing the Audio/Visual  system, taking notes, and organizing catering

June 2023

∙ Maintain and administer the inventory system of Jhpiego/Sierra Leone’s office equipment,  materials, and supplies Keeps proper office records/filings as appropriate.

∙ Support the Admin Officer to coordinate travel details/logistics for staff, consultants, and technical  backstops including booking hotel accommodations and arranging for airport and hotel pick-ups.  Reconciles records with service providers and prepares periodic reports and payment requests.

∙ Supports in Fleet management, fueling and maintenance, and supervision of drivers.  ∙ Coordinate office cleaning, stores, and inventory management, and supervise third-party service  providers such as cleaning, courier, catering vendors, etc.

∙ Maintain Jhpiego administrative policies and procedures at the country level  Clearance and Logistic Management:  

∙ Responsible for maintaining store systems/registers (GRNs, Invoice), including all records of items  in stock, dispatched, received, borrowed, or returned, and keeping an up-to-date record of all  inventories.

∙ Responsible for receiving and verifying all items ordered as per the LPO

∙ Oversees the maintenance of the Jhpiego office consumables (stationary, IPC, and kitchen  supplies), stores and ensures that all materials, models, stationery, and computer equipment are  properly stored and accounted for while ensuring all shelves are well labeled and arranged.

∙ Responsible for generating purchase requests and tracking status. Report and report on monthly  procurement received in the store

∙ Facilitate and follow up on shipment consignment on tax issues, and permits.  ∙ Responsible for maintaining Jhpiego office assets and ensuring that they are tagged.  ∙ Responsible for making disposal proposals for obsolete and/or expired items  ∙ Ensure a centralized Jhpiego Sierra Leone asset register is maintained and that all assets are logged

into the system, issued with unique asset numbers cards, and tracked throughout the office.  ∙ Support in the review of IntellTrack (inventory and asset management system) reports and share  them with the relevant users, COP, FOD, and CD

∙ Works closely with inventory/store in charge in ensuring items received from overseas are received,  recorded asset register

∙ Support the Admin Officer plan and advise on annual physical asset verification  ∙ Provides regular feedback to the Admin Officer on routine stores operations

Required Qualifications, Knowledge, Skills, and Abilities:  

∙ Minimum qualification of first Degree in Business Administration

∙ Minimum 5 years of relevant experience in procurement and logistics.

∙ Experience working in an Admin unit of an international NGO or related organization with admin  tasks for a minimum of 5 years.

∙ Experience in stock and inventory management

∙ Computer skills including demonstrated hands-on-experience in MS Word, MS PowerPoint, and  MS Excel.

∙ Experience in database management

∙ Experience working in a multicultural organization

∙ Self-motivated, proactive, and have a positive attitude to work requiring minimum supervision.  ∙ High attention to detail

∙ Thorough knowledge of the whole procurement process

∙ Ethical and morally upright and aware of the role of the procurement committee.  ∙ Hardworking, flexible & dependable.

∙ Ability to communicate effectively, instilling trust and confidence.

June 2023

∙ Excellent interpersonal and communication skills.

∙ Be of high integrity and have a sense of confidentiality

∙ Be willing to take on extra responsibilities, sometimes working overtime, in order to achieve the  goals/objectives set by the organization

Qualified persons are required to send their Curriculum Vitae (CV) and application letter to:  [email protected] Clearly state in the subject area the position you are applying for, if not  clearly stated your application will not be considered.

Deadline for the submission of applications: 6th July 2023.  

Please note that due to the sheer volume of applications often received, only shortlisted candidates  will receive responses.

Jhpiego is an Affirmative Action/Equal Opportunity Employer 

2.) Cleaner

INTERNAL/EXTERNAL  

VACANCY ANNOUNCEMENT  

Jhpiego is an international, non-profit health organization affiliated with The Johns Hopkins University.  For 40 years and in over 155 countries, Jhpiego has worked to prevent the needless deaths of women and  their families.

Jhpiego Corporation has been providing technical support to the Ministries of Health in partner countries  across the globe for the past 40 years in a variety of technical areas including cervical cancer treatment  and prevention, community health, HIV and AIDS, maternal and newborn health, health workforce  capacity development (both pre-service and in-service), family planning, malaria, and IPC/WASH.

Position: Cleaner (3 positions)  

Reports To: Administrative Officer  

Job Location: Freetown, Sierra Leone  

Duration: 12 Months  

Job Overview:  

The cleaner is responsible to work to keep the organization tidy and orderly by taking stock of cleaning  supplies and completing cleaning jobs throughout the day like emptying trash cans, washing windows, and  scrubbing any dirty areas.

Duties and Responsibilities:  

∙ Daily duties include, but are not limited to sweeping, mopping, vacuuming and steam cleaning  floors, trash disposal, restroom cleanliness glass window and door cleaning, and wall and door  cleaning

∙ Responsible for creating timely work order requests for light fixtures needing replacement to the  supervisor

∙ Duties include but are not limited to sweeping and mopping floors, trash disposal, dashboard  cleaning, emptying all ash collectors, cleaning driver’s area behind and under the seat, seat cleaning,  interior and exterior window cleaning, and interior and exterior door cleaning

∙ Refilling supplies, such as toilet paper and paper towels, refilling office dispensers, and ordering  new cleaning supplies as needed.

∙ Cleaning the office floors using mops, brooms, sponges, or vacuum cleaners  ∙ Cleaning the windows and walls using sprays, brushes, and scrapers

∙ Carry out arrangement organization of the office equipment and documents.

∙ Responsible for all basic cleaning in and around residences or office buildings

June 2023

∙ Carry out routine inspection and maintenance tasks

∙ Perform heavy cleaning and special projects

∙ Notify the management of any deficiencies or repair that needs to be carried out  ∙ Make minor adjustments and repairs on various office equipment.

Required Qualifications, Knowledge, Skills, and Abilities:  

∙ Good Communication

∙ Interpersonal skills

∙ Proactive

∙ Ability to work independently with minimal supervision

∙ Ability to follow health and safety standards

∙ Time management

Qualified persons are required to send their Curriculum Vitae (CV) and application letter to:  [email protected] Clearly state in the subject area the position you are applying for, if not  clearly stated your application will not be considered.

Deadline for the submission of applications: 6th July 2023.  

Please note that due to the sheer volume of applications often received, only shortlisted candidates  will receive responses.

Jhpiego is an Affirmative Action/Equal Opportunity Employer

3.) Receptionist

INTERNAL/EXTERNAL  

VACANCY ANNOUNCEMENT  

Jhpiego is an international, non-profit health organization affiliated with The Johns Hopkins University.  For 40 years and in over 155 countries, Jhpiego has worked to prevent the needless deaths of women and  their families.

Jhpiego Corporation has been providing technical support to the Ministries of Health in partner countries  across the globe for the past 40 years in a variety of technical areas including cervical cancer treatment  and prevention, community health, HIV and AIDS, maternal and newborn health, health workforce  capacity development (both pre-service and in-service), family planning, malaria, and IPC/WASH.

Position: Receptionist (1 position)  

Reports To: Administrative Officer  

Job Location: Freetown, Sierra Leone  

Duration: 12 Months  

Job Overview:  

The receptionist’s duties and responsibilities are to ensure the front desk welcomes guests positively and  executes all administrative tasks to the highest quality standards.

Duties and Responsibilities:  

∙ Front Desk – Reception:

∙ Provide support to Jhpiego staff in the office and ensure efficient and prompt operation of the  reception and front office.

∙ Manage the switchboard/phone system and promptly resolve all phone problems in liaison with IT.  Review the monthly telephone bills for payment in liaison with IT. Also, maintain a telephone  contact list with phone contact information for all Jhpiego partners, stakeholders, and others  associated with the program.

∙ Ensure that the reception area is clean and promptly receives and assists visitors.  ∙ Ensure that all incoming mail and deliveries are correctly distributed and in a timely manner.  ∙ Maintain office petty cash fund and make payments for small purchases as authorized under the

petty cash policies, fully document all petty cash disbursements, and request petty cash  replenishment on a timely basis.

∙ Ensure various deliveries to the office, including newspapers and water, and verify the specific  invoices for payment.

∙ Receiving and monitoring invoices and receipts, i.e.

∙ registering and dispatching invoices and receipts to relevant persons

June 2023

∙ Provide regular guidance/feedback to the Admin Officer on reception/front office issues.

. Office Management  

∙ Provide support to Jhpiego staff in the office and ensure efficient and prompt operation of the  reception and front office.

∙ Manage the switchboard/phone system and promptly resolve all phone problems in liaison with IT.  Review the monthly telephone bills for payment in liaison with IT. Also, maintain a telephone  contact list with phone contact information for all Jhpiego partners, stakeholders, and others  associated with the program.

∙ Ensure that the reception area is clean and promptly receives and assists visitors.  ∙ Ensure that all incoming mail and deliveries are correctly distributed and in a timely manner. Ensure  that all Sierra Leone and International outgoing mail is correctly addressed and recorded. All  international mail (Sierra Leone) is sent out on time and collected promptly by courier company

Required Qualifications, Knowledge, Skills, and Abilities:  

∙ A university/college degree is an asset

∙ Familiarity with phone systems

∙ Previous experience with Microsoft Office software preferred

∙ Good verbal and communication skills

∙ Attentive listener

∙ Professionalism

∙ Organization and Customer Focus

Qualified persons are required to send their Curriculum Vitae (CV) and application letter to:  [email protected] Clearly state in the subject area the position you are applying for, if not  clearly stated your application will not be considered.

Deadline for the submission of applications: 6th July, 2023.  

Please note that due to the sheer volume of applications often received, only shortlisted candidates  will receive responses.

Jhpiego is an Affirmative Action/Equal Opportunity Employer

4.) Consultant Editor

Position Overview:  

EXTERNAL  

VACANCY ANNOUNCEMENT  

Jhpiego has an objective to support NACP in developing HIV guidelines in different thematic areas. In that  vein, we coordinated the first 5 day-workshop on 30th January – 3rd February 2023 at Makeni to review and  update the existing 2020 consolidated national HIV guidelines with current guidance from WHO, PEPFAR,  and other research. A first draft was developed by the end of the workshop. This was followed by review  meetings with a smaller team that critically reviewed the updates made by different section groups during the  workshop, and provided comments. A second 5-day workshop was held at Bo to address comments, finalize  updates and make any necessary changes. The next step for this third draft copy is to format, proofread and  have a clean copy for validation and signing.

The following vacant position is available for immediate filling:  

 Consultant Editor (1 Position)  

 Job Location: Remotely  

Duration: Twenty (20) days  

SCOPE OF WORK  

The editor will read through the document and ensure that the formatting is consistent, typographical and  mechanical errors are rectified, and correct grammar, punctuation, and spelling throughout the entire  document.

Activities:  

1. Correct typographical errors
2. Correct punctuation, spelling, grammar, and vocabulary
3. Format tables, diagrams/algorithms, ensure consistent numbering and headings
4. Ensure correlation between the list of acronyms and their occurrence throughout the document  5. Ensure that all references and sources are accurate and consistent
5. Ensure that the document is well written, logically structured, and in the right style for the intended  end users

Expected Outputs and Delivery 

June 2023

Timeframe  

The process of consultancy shall be expected to be completed within 20 working days excluding weekends.

Required Qualifications and Experience:  

∙ Knowledge of the English language.

∙ Knowledge of media production and communication.

∙ The ability to read English.

∙ Excellent verbal communication skills.

∙ To be thorough and pay attention to detail.

∙ Excellent written communication skills.

∙ The ability to work well with others.

∙ To be flexible and open to change.

Qualified persons are required to send their Curriculum Vitae (CV) and application letter to:  [email protected] Clearly state the position you are applying for in the subject area.

Deadline for the submission of applications: 30th June 2023. Please note that given the likely high volume  of applications, only shortlisted candidates will be contacted.