Job Vacancies @ Nectar Sierra Leone – 4 Positions

Nectar Sierra Leone Bulk Terminal (NSBT) is part of The Nectar Group which has had presence in Freetown since October 1988 when they first assisted in bagging imported rice from bulk vessels. In 2015, Nectar took over the Bulk Terminal in Freetown, Sierra Leone, employing 80% of Sierra Leone nationals. In 2016, the port was recognized by the ‘Best Dry Bulk Port’ award at the IBJ awards.

Nectar Sierra Leone Bulk Terminal (NSBT) was successful in winning a tender issued by the Government of Sierra Leone in 2014 to run the bulk terminal at QEII port. The company has set out to meet international high standards in all aspects of operations and has invested significantly in equipment and infrastructure to provide the necessary services needed for all areas of port operations. New handling equipment, improved warehouses, security and lighting have all been implemented to provide a better user experience.

Nectar Sierra Leone Bulk Terminal (NSBT) is seeking applications from qualified candidates to fill the below positions:

 

1.) Procurement Officer
2.) Procurement Manager
3.) Audit Officer
4.) Audit Manager

 

See job details and how to apply below.

 

1.) Procurement Officer

 

1. Job Summary:

The purpose of this post is to support timely, high quality and cost-effective procurement of all goods and services across all channels in full compliance with all donor regulations, legal and policy requirements.  In addition, the post is needed to collate and follow up all procurement plans from delivery teams:

2. Job Responsibilities:

• Implement strategic procurement including sourcing strategy, supplier selection and evaluation, quality management, customer relationship management and performance measurement
• Ensure that all the necessary paperwork is forwarded to users on time and advise staff and all user departments on issues to do with procurement and logistics.
• Under instruction and in liaison with users, set up and manage procurement of goods and services closely following policy to ensure timeliness, quality and cost efficiency
• Present procurement documentation to procurement committee on time and accurately
• Ensure all the necessary documentation is filled by the user department before a procurement activity commences.
• Ensure timely completion of Proposals, award letters and contracts completed.
• Participates in pre-bid and evaluation meetings
• Assists in preparing and publicizing Procurement notices including liaising with newspapers printing companies about advertisements, and addenda.
• Conduct purchase of goods with the support of the Procurement Driver
• Submit invoices to Finance for payment and follow up on the suppliers and service providers invoices, and ensure that they are paid in a timely manner
• Ensure receipt is for the right goods (batch numbers, expiry dates etc) and that they are properly handed over to stores, and raising immediately any concerns
• Carryout supplier appraisals, in consultation with Procurement Manager, and user departments.
• Coordinate with the stores keeper to ensure that all equipment and goods required by the different departments are released in a timely manner.

3. Qualifications & Experience.
   1. Bachelor’s degree in supply chain management, logistics, or business administration.
   2. 3 – 5 years’ experience in similar position
   3. Proficient in Microsoft Office Suite (Word, Excel, Outlook, and Access).
4. Knowledge, Skills & Attributes. 
   1. Results driven, motivated and energetic.
   2. Multi-tasking and time-management skills, with the ability to prioritize tasks.
   3. Ability to negotiate contracts
   4. Ability to promote integrity and business ethics; demonstrate mature judgment, trust and open communication; ability to ensure effective teamwork, collaborative behaviour and team spirit.
   5. Excellent interpersonal/ communication skills.
   6. The highest level of integrity, and a strong ethical sense.
   7. Self-managed and able to priorities and work under pressure.

5. How to apply

Interested candidates should apply by email attaching CV + cover letter ONLY (preferably as a single attachment) to  [email protected]   not later than Friday 18^th March 2022 (midnight GMT). The subject of the email should be APPLICATION FOR PROCUREMENT OFFICER and the attachments should be saved with the applicant’s full name.

Or;

Interested candidates can also apply by physically delivering their CV + Cover Letter to the NSBT HR Office not later than Friday 18^th March 2022 at 4pm. The envelope should be sealed and marked APPLICATION FOR PROCUREMENT OFFICER. Applicants should ensure that they register their application and sign against their name before leaving the HR Office.

Only shortlisted candidates will be contacted. Shortlisted applicants will be invited for interview immediately.

 

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2.) Procurement Manager

 

1. Job Summary:

To advance compliance and value for money through the effective procurement of goods and services. In managing this key area of organizational risk, he/she will develop and ensure full compliance with effective policies, strategies and systems that deliver cost effective, high quality, timely delivery of all procurements:

2. Job Responsibilities:

• Implement strategic procurement including sourcing strategy, supplier selection and evaluation, quality management, customer relationship management and performance measurement
• Manage the entire process in the planning of procurement ensuring effectively functioning processes to avoid costly delays and lost opportunities.
• Ensure effective lines of communication between the user departments and the procurement team to ensure priority requirements, timely delivery of goods, works and services using the most appropriate procurement procedures.
• Be responsible for introducing process improvements in the supply chain and identify new vendors/suppliers without jeopardizing quality and service delivery.
• Manage relationships with vendors, suppliers and contractors that facilitate smooth flow of services
• Ensure full compliance of procurement activities with NSBT Procurement Manual and Finance Manual
• Prepare monthly, quarterly and annual procurement plans and progress reports as required
• Develop appropriate contract management tools, guidelines and manuals for standardization and knowledge sharing purposes
• Provide oversight over various contract management processes and ensure transparency by developing and implementing systems for internal control that would ensure compliance with contractual terms and conditions in collaboration with Department Heads.
• Performing risk assessments on potential contracts and agreements.
• Negotiate contract terms with bid winners and the selected contractors in the best manner achieving the best interest of NSBT.
• Monitor and analyze contract performance against agreed benchmarks through agreed reporting mechanisms and advise projects on potential issues and recommend remedial actions
• Reviewing existing contracts with suppliers and vendors to ensure on-going feasibility.
• Facilitate customs clearance of imported supplies, materials, equipment and/or vehicles in a cost-effective manner
• Conduct annual staff appraisals, setting SMART objectives and monitoring progression through half-yearly reviews.
• Ensure that all line report performance is adequately managed with development plans in place for growth, talent management and succession planning.

3. Qualifications & Experience. 
   1. Bachelor’s degree in supply chain management, accounting, logistics, or business administration.
   2. 5 or more years of experience in similar position
   3. Experience with purchasing systems and software
   4. CIPs or Accounting certification highly desirable
   5. Proficient in Microsoft Office Suite (Word, Excel, Outlook, and Access).

4. Knowledge, Skills & Attributes. 
   1. Results driven, motivated and energetic.
   2. Strong commitment to the goals and vision of NSBT.
   3. Strong leadership and management skills; able to effectively build capacity.
   4. Ability to promote integrity and business ethics; demonstrate mature judgment, trust and open communication; ability to ensure effective teamwork, collaborative behaviour and team spirit.
   5. Ability to develop collaborative and harmonious relationship with external partners and clients at the senior level.
   6. Excellent communication and negotiation skills to persuade and influence others
   7. Excellent interpersonal/ communication skills.
   8. The highest level of integrity, and a strong ethical sense.
   9. Self-managed and able to priorities and work under pressure.

5. How to apply

Interested candidates should apply by email attaching CV + cover letter ONLY (preferably as a single attachment) to [email protected] not later than Friday 18^th March 2022 (midnight GMT). The subject of the email should be APPLICATION FOR PROCUREMENT MANAGER and the attachments should be saved with the applicant’s full name.

Or;

Interested candidates can also apply by physically delivering their CV + Cover Letter to the NSBT HR Office not later than Friday 18^th March 2022 at 4pm. The envelope should be sealed and marked APPLICATION FOR PROCUREMENT MANAGER. Applicants should ensure that they register their application and sign against their name before leaving the HR Office.

Only shortlisted candidates will be contacted. Shortlisted applicants will be invited for interview immediately.

 

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3.) Audit Officer

 

1. Job Summary:

The Audit Officer role supports the internal Audit Manager in providing a systematic, disciplined approach to evaluate and improve the effectiveness of risk management, control and governance processes across NSBT:

2. Job Responsibilities:

• Ensure risk register is up to date in consultation with Internal Audit Manager and department heads.
• Ensure accurate recording, accounting, and reporting of all financial transaction are review, analysis of report, development of budget, and financial management.
• Ensure adequate preparation for the external audit and support the external and internal audit processes.
• Obtain, study inspect and assess, budget, balance sheet and other related financial statements and records.
• Assist to document the audit process and prepare audit findings reports.
• Check and verify all accounting books and records in conformity with industry standards, best practices, and corporate guidelines
• Ensure total compliance with regulatory guidelines and internationally accepted auditing standards
• Participate in meetings with different departments in order to update audit findings and improve on the audit process
• Participate in conducting a thorough analysis of the audit reports in order to find out ways how NSBT can make more profits and reduce lost
• Support in the preparation of financial statements and tax returns.
• Review, assess and recommend changes in accounting systems and controls where necessary.
• Inspect, test and assess software and hardware systems for its failure.
• Participate in the investigation of issues of concern and present reports to the Internal Audit Manager.
• Strive to continuously develop knowledge in the sector regarding rules, regulations, best practices, techniques and performance standards.

3. Qualifications & Experience. 
   1. Degree in Accounting, Finance, (essential)
   2. Professional Accounting Qualifications (ACCA)
   3. MS Office Package Certification
   4. Hands-on experience with electronic accounting systems
   5. 3 or more years of work experience in an internal audit environment with exceptional accounting skills.
4. Knowledge, Skills & Attributes. 
   1. Result driven, motivated and energetic.
   2. Strong commitment to the goals and vision of NSBT.
   3. Strong leadership and management skills; able to effectively build capacity.
   4. The highest levels of integrity, and a strong ethical sense.
   5. Self-managed and able to priorities and work under pressure.
5. How to apply

Interested candidates should apply by email attaching CV + cover letter ONLY (preferably as a single attachment) to  [email protected]   not later than Friday 18^th March 2022 (midnight GMT). The subject of the email should be APPLICATION FOR AUDIT OFFICER and the attachments should be saved with the applicant’s full name.

Or;

Interested candidates can also apply by physically delivering their CV + Cover Letter to the NSBT HR Office not later than Friday 18^th March 2022 at 4pm. The envelope should be sealed and marked APPLICATION FOR AUDIT OFFICER. Applicants should ensure that they register their application and sign against their name before leaving the HR Office.

Only shortlisted candidates will be contacted. Shortlisted applicants will be invited for interview immediately.

 

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4.) Audit Manager

 

1. Job Summary:

We are looking for an audit manager to coordinate and oversee the internal audit activity within NSBT. The role of the audit manager is providing a systematic, disciplined approach to evaluate and improve the effectiveness of risk management, control, and governance processes across the organization. It also aims at providing independent, objective assurance and consultation to identify and manage risks associated with compliance to Nectar Sierra Leone Bulk Terminal, policies, and procedures:

2. Job Responsibilities:

• Coordinating and developing internal auditing processes.
• Evolve and continuously review the Risk Register, securing approval from the Managing Director.
• Identification of data and indicators to be monitored by Managing Director monthly in relation to the business.
• Revision of risk assessments and introduction of new ones as need arises.
• Preparation of the annual audit work plan and carry out audits spanning all major business areas.
• Prepare and retain comprehensive audit working papers.
• Monitoring of Audit review timetable
• Testing of Policy and System effectiveness through regular visits and checks, providing recommendations for amendments arising from review of implementation.
• Discreet investigations into issues of concern identified
• Responses to whistle blowing.
• Prompt reports and recommended actions.
• Highlight key areas of weakness and developing risks so as to identify and foresee emerging trends and challenges, keeping NSBT one step ahead and ready to act as soon as a crisis occurs.
• Provide assurance on the procedures in place to manage governance structures.
• Ensure full compliance with all Board documentation for Nectar Sierra Leone Bulk Terminal
• Regular reporting to Managing Director on internal audit and investigation.
• Provide leadership and guidance to all Line reports to enhance their individual and team productivity with overall accountability for the performance of the entire department.
• Conduct annual staff appraisals, setting SMART objectives and monitoring progression through half-yearly reviews.
• Be a role model for NSBT core values and demonstrate leadership behaviours at all times.
• Ensure that all line report performance is adequately managed with development plans in place for growth, talent management and succession planning.

3. Qualifications & Experience. 
   1. Degree in internal auditing, financial accounting or financial management (essential)
   2. Accreditation with the institute of internal Auditors.
   3. Professional Accounting Qualification (ACCA, ACA, CIMA OR CPA)
4. Knowledge, Skills & Attributes. 
   1. Results driven, motivated and energetic.
   2. Strong commitment to the goals and vision of NSBT.
   3. Strong leadership and management skills; able to effectively build capacity.
   4. Excellent interpersonal/ communication skills.
   5. The highest level of integrity, and a strong ethical sense.
   6. Self-managed and able to priorities and work under pressure.

5. How to apply

Interested candidates should apply by email attaching CV + cover letter ONLY (preferably as a single attachment) to [email protected] not later than Friday 18^th March 2022 (midnight GMT). The subject of the email should be APPLICATION FOR AUDIT MANAGER and the attachments should be saved with the applicant’s full name.

Or;

Interested candidates can also apply by physically delivering their CV + Cover Letter to the NSBT HR Office not later than Friday 18^th March 2022 at 4pm. The envelope should be sealed and marked APPLICATION FOR AUDIT MANAGER. Applicants should ensure that they register their application and sign against their name before leaving the HR Office.

Only shortlisted candidates will be contacted. Shortlisted applicants will be invited for interview immediately.

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