🇸🇱 Job Vacancies @ Plan International

Freetown & Moyamba Posted 2 years ago Posted on Driving / Haulage, Project Management

Plan International is recruiting to fill the following positions:

1.) Driver
2.) Programme Implementation and Influencing Area Manager

See job details and how to apply below.

1.) Driver

Job Announcement (1 Position for nationals only)

10-01-23 -Driver (x3)

Plan International is an independent non-profit development and humanitarian organization that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion, and discrimination. And it is girls who are most affected.

Working together with children, young people, our supporters, and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for and respond to crises and adversity. We drive changes in practice and policy at local, national, and global levels using our reach, experience, and knowledge.

We have been building powerful partnerships for children for over 75 years, and are now active in more than 70 countries.

We are currently seeking to recruit:

Title: Drivers

Grade: A

Location: Country Office and Programme Units (PUs)

Department: Admin & Supply Chain

Reports to: Senior Driver

SUMMARY OF THE POSITION

This role will support staff movement throughout Sierra Leone and contribute to Plan International Sierra Leone’s adherence to Sierra Leone’s rules and regulations.

ACCOUNTABILITIES

Typical Responsibilities

Keep documents related to the car up to date.
Maintain a file wherein the registration document, licensing evidence, and insurance papers are kept for reference
3 months before the expiration of insurance and license, alert the Supervisor and follow up until the timely renewal
Print and keep in the vehicle folder invoices of all works completed on it
In case of an accident, inform the supervisor by phone and comply with any national requirement
Within 24 hours following an accident, prepare for the supervisor’s review a report that informs on the circumstances of the accident, the witnesses, and the time and place where the accident has taken place.

Apply Plan International Sierra Leone’s rules regarding fueling and reporting

Use the TOM card related to the assigned car to fuel it;
Alert supervisor after 70% of the amount of the TOM card is used and trigger the replenishment process
Complete the car logbook and submit it every Monday morning to supervisor for review
Make sure the column related to the project to charge costs to on the mileage recording form is well filled in
Prepare for the supervisor’s review every Monday morning of the breakdown of km run per project for the week before.

Ensure the car is clean and ready for use

Conduct customary daily verification on the car: oils, water, lights;
Keep the car in a constant neat state
Share with the in-house mechanic any observed abnormal situation
Upon the in-house mechanic’s advice, file a request of repair for prompt maintenance/repair
Make sure the car goes for servicing every 5,000 miles
Follow up with the external partner garage on any reparation to ensure the required work is conducted in the respect of quality standards.

Ensure security in the assigned car

Always request and take a gate pass before taking Plan’s car out of the office premises
In the evening, park the car in Plan office premises and when in a mission where Plan has no office, either park the car in the hotel or at a police station
Make sure all passengers in the car put on their seat belts before moving
For highway missions, make sure all passengers have their orders of mission
Make sure a minimum-security kit is available in the car
Keep a pharmaceutical box in the car and regularly check the expiry dates of the material it contains.

Qualifications, Skills, and Behaviours

A driving license for the category of car assigned
Certificate in WASSCE or Diploma in any discipline.
At least three (3) years of relevant experience
Good communication skills
Some knowledge of a mechanic
Capacity to anticipate
Be able to take initiative to better deliver the work.
Clean, loyal, honest, trustworthy, and respectful of procedures
Great availability
Great listening skills, discreet and tactful

PHYSICAL ENVIRONMENT

The position will be based in the Country Office in Freetown and in the program unit

LEVEL OF CONTACT WITH CHILDREN

Mid contact – Occasional interaction with children

GENERAL ACCOUNTABILITY

Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

Ensure staff understand Plan International’s commitment to driving a feminist agenda within the organization, and the ambition for gender equality and gender transformative leadership is embedded in our value-based leadership framework.

PLAN INTERNATIONAL’S VALUES

We are open and accountable

Promotes a culture of openness and transparency, including with sponsors and donors.
Holds self and others accountable to achieve the highest standards of integrity.
Consistent and fair in the treatment of people.
Open about mistakes and keen to learn from them.
Accountable for ensuring we are a safe organization for all children, girls & young people.

We strive for lasting impact

Articulates a clear purpose for staff and sets high expectations.
Creates a climate of continuous improvement, open to challenge and new ideas.
Focuses resources to drive change and maximize long-term impact, responsive to changed priorities or crises.
Evidence-based and evaluates effectiveness.

We work well together

Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
Builds constructive relationships across Plan International to support our shared goals.
Develops trusting and ‘win-win’ relationships with funders, partners, and communities.
Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

We empower our staff to give their best and develop their potential
We respect all people, appreciate differences, and challenge equality in our programs and our workplace
We support children, girls, and young people to increase their confidence and to change their own lives.

Applications:

Last date for submission of Application (CV and cover letter) is: 23rd January 2023 by 5:00 pm

Your application should include:
· A cover letter
· A comprehensive CV including details of two referees, one of whom should be your current of

most recent supervisor.

Send applications to the below link:

[email protected]

Only short-listed candidates shall be contacted. References will be taken and background and anti-terrorism checks will be carried out in conformity with Plan International’s Safeguarding Children and Young People’s Policy.

Plan International follows an equal opportunity policy and actively encourages diversity welcoming applications from all especially women and people living with disability.

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.

2.) Programme Implementation and Influencing Area Manager

Job Announcement (1 Position for nationals only)

10-01-2023 Program Implementation and Influencing Area Manager.

ALL THOSE THAT INITIALLY APPLIED FOR THIS ROLE ARE ADVISED NOT TO SEND THEIR APPLICATIONS

Plan International is an independent non-profit development and humanitarian organization that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it is girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for and respond to crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 75 years, and are now active in more than 70 countries.

We are currently seeking to recruit:

Title: Programme Implementation and Influencing Area Manager

Grade: D2

Location: Moyamba

Reports to: Head of Programmes – Implementation

SUMMARY OF THE POSITION

The impact of this role is significant internally and externally to Plan International Sierra Leone. To represent Plan International SLE, provide operational oversight for and coordinate the implementation of all programmes, projects, and Sponsorship activities in the Programme Implementation and Influencing Area in accordance with Plan International’s corporate policy, Strategic priorities, and accountability standards; ensuring that such activities are of the highest quality, and of relevance to the local and national context. The role supervises and manages gender transformative community development activities in programmes and sponsorship at the PIIA to contribute to Plan International Sierra Leone’s ambition of becoming a recognized voice for child rights, young people’s safeguarding, and equality for girls.

DIMENSIONS OF ROLE

1 Leadership:

Member of the Extended Country Leadership Team
Demonstrates leadership that firmly drives Plan International’s Core values and behaviors among staff and partners
Leads and provides oversight support to formulate, implement, and monitor gender transformative country programmes and projects and influencing initiatives that fully align with key global purpose, the Theory of change, the Country strategy, country context, and other agreed standards paying keen attention to Plan International’s Core Values.
Ensures that adequate technical inputs are proactively gathered internally and externally to support project delivery and reporting to donors and that those essential policies including the children and youth safeguarding policy is mainstreamed and invested throughout the project lifecycle
Coordinates team’s efforts to ensure that Plan Sierra Leone meets critical project delivery KPIs including quarterly and yearly spending as well as cost recovery targets;
Supervises and co-ordinates Community Facilitators, Gender Transformative Animators, and other PIIA staff as direct reports who are leading and managing the implementation of specific projects or supporting operations in the field
Maintains horizontal working links with Project Managers, Thematic or Technical specialists, other support functional heads/leads, and partners
Works with and maintains sound and credible (win-win) partnerships that promote girl-friendly policy and practice in the PIIA.

Manages and facilitates the design of high-quality gender transformative programmes and Sponsorship activities

All Programme Implementation and Influencing Area Staff, partners, and beneficiaries fully understand the short and long-term objectives and the desired impact of the programmes and Sponsorship.
Corporate indicators for the long-term and short-term objectives are regularly monitored and analyzed and the results are incorporated into program and project plans.
Program, project, and sponsorship interventions show that gender, age, and disability are duly considered and rationally integrated.
Sponsorship commitment #2 is fully met within the year
Programs and sponsorship innovations and improvements (including new sponsorship products) are regularly implemented and documented.
The results of projects, sponsorship, and other interventions are consolidated and fed into the country performance assessment framework; and incorporated into future program and projects plans
The PIIA meets the key performance indicators of program, sponsorship, and finance and the same are timely reported as required
Child protection, DRR, and CCCD are fully mainstreamed into all program, and sponsorship activities and duly implemented in the PU;
Supports Implementation of grants projects within the PU
Excellent working relationship exists with grants project staff in the Programme Implementation and influencing
All ongoing grant projects being implemented in the PU (in and outside Sponsorship communities) are fully recognized and collated as part of the overall PU contribution to the Country Program
Active participation in all grants project review sessions relevant to the PU
Active participation in grants projects preparation, especially as it pertains to meeting Sponsorship commitment#2 in the PU
Establishes and maintains good working and learning relationships with other stakeholders
Actively pursues and maintains fruitful working relationships with Plan staff, provincial/District governmental and LNGO institutions; and traditional leaders to achieve common objectives
The post-holder is an active participant in the Provincial/District and other relevant local development; with the aim of influencing issues that border on the rights of children especially equality for girls.
Plan has ready access to all relevant senior government officers and is fully and effectively represented at the Provincial and/or District levels
Officers of the relevant traditional authorities and Local Government are aware of, support, and understand Plan’s operations in their area.
Relevant Government authorities and/or other locally available technical resources contribute to program design and implementation,
Working relationships with partners are cordial and effective and problems/conflicts are dealt with expeditiously.

Manages all Plan operations (including assets and property) in the Programme Implementation and Influencing Area

Value for money audits/reviews indicate high-cost effectiveness in project and sponsorship activity delivery.
The recommendations of audit in the PU are fully and timely implemented
Risks related to fraud and any other form of losses are proactively escalated and/or prevented
Budgets and spending projections are properly prepared, are accurate, on time and approved without major changes.

Program/project budgets are spent according to the annual plan.
Program progress and sponsorship status reports are submitted as per in-country guidelines.
Accurate, detailed, up-to-date, and relevant information and files on programs, projects, and sponsorship are maintained
Vehicles allocated to the Programme Implementation and influencing Area are properly and efficiently managed and maintained in accordance with established procedures.
Computers and corporate software in the Programme Implementation and influencing Area are properly managed and put to full use.
Other equipment, assets, and supplies are properly managed, used, secured, and accounted for as per organizational requirements.
The PIIAM is a competent user of all corporate software used for sponsorship, grants, and program management.

Manages and develops Programme Implementation and influencing Area staff

All Programme Implementation and influencing Area staff actively participate in the annual performance management processes, including planning, coaching, monitoring, and assessment.
Programme Implementation and influencing Area staff are provided development opportunities that result in professional growth.
Programme Implementation and influencing Area staff possess the requisite knowledge and skills to perform all assigned job responsibilities.
The management of Programme Implementation and influencing Area staff members promotes organizational values such as teamwork, transparency, trust, accountability, empowerment, reasonable risk-taking, customer responsiveness, and communications.
Programme Implementation and influencing Area staff fully understand and comply with internal operating policies and procedures.
Staff develop timely comprehensive Individual Accountability Plans (IAPs) with clear, achievable, and measurable objectives.
Programme Implementation and influencing Area staff go through fair and supportive appraisal processes twice a year.
Contributes to Extended Country Leadership Team (ECLT) meetings
Participation is transparent, cooperative, proactive and productive.
Contributions to discussions and decisions/choices made reflect an understanding and appreciation for the needs and direction of the larger organization.
Supports actions that contribute to the effective use of organizational funds/resources

5 .Staff Development

Ensures that Gender Transformative Animators and other PIIA staff are guided with appropriate key performance indicators.
Ensures that Staff performances are recorded and recognized.
Provides coaching/counselling sessions for relevant staff on regular basis.
Coordinates the identification of Professional development needs and address to Head of Policy and HROD.
Recognizes and records performance of the direct reports.
Identifies professional development needs for the direct reports and assists HR in arranging appropriate staff development events for Project Managers.
Develops a pool of credible staff who are able to take leadership roles and deliver successfully against Plan’s PQIP standards in the PIIA;

KEY RELATIONSHIPS

Works closely with and reports to the Head of Programmes, – Implementation
Liaises with the Thematic/Technical Specialists, Programme Implementation and Influencing Manager, Grants Support Manager, Sponsorship Support Manager, Country Finance Manager and Admin Manager with regard to grants projects and SPAD design/execution, budgets, and sponsorship activities.
Influences Government and the Development Actors in the field and develops effective working relationships with them and communities

TECHNICAL EXPERTISE, SKILLS, AND KNOWLEDGE

Qualification and Experience:

Essential

Functional Area Experience: Good knowledge and experience in rights-based and gender transformative programming, influencing, MS programmes (Word, Excel, PowerPoint etc.)
Experience working and collaborating with diverse sets of stakeholders in the field and communities, such as local INGOs, NGOs, government officials, communities, partners, children, and local and international staff.
Striving for high performance: Strongly drives performance forward in programming; involves others in setting and achieving goals; creates a strong sense of purpose within own team and with stakeholders.
Decision-making and risk management: Sound judgment and decision-making in complex situations; alerts others to risks inside and outside the organization; willing to make judgments about managing risks and ready to take responsibility for such judgments

Influencing and Communications: Effective communicator using clear messages drawn from Plan’s work; cross-culturally adept; ready to work to influence leaders in governments, partners, and communities; can reach out and influence large groups of people; effective communicator with children and young people.
Building effective teams and partnerships: Acting as a team player, even if this results in adjustment of own priorities; develops mutually trusting relationships with complex partnerships to deliver excellent programme/project outcomes.
Developing people: Supports learning and a sense of mutual purpose in diverse teams; sets a strong learning culture; effective coach, adaptable to high performers and those in difficulty; uses opportunities across Plan to develop others, particularly project managers.
Self-awareness and resilience: Remains calm and positive under pressure and in difficult situations; aware of the impact on others and adjusts own behaviour accordingly; has a positive impact on those around them; leads major change while keeping staff and partners on board
Language: English

Desirable

Develops, motivates, and coaches direct reports.
At least Bachelor’s degree in Development Studies, Social Sciences, or any related area
Understands Plan’s work and Core Values and implements processes and practices that support the achievement of organizational objectives
Knowledge of local dialects (E.g. Mende, Temne, Krio, etc.)
Proficiency in Microsoft Office suite, including Word, PPT, Excel, and Outlook