🇸🇱 Job Vacancies @ Plan International

Freetown | Sierra Leone Posted 9 months ago Posted on Administration / Office / Operations, Procurement / Purchasing

Plan International is recruiting to fill the following positions:

1.) Head of Programme Development and Quality
2.) Procurement Specialist

See job details and how to apply below.

1.) Head of Programme Development and Quality

Job Announcement (1 position for nationals only)

06-02-2024 Head of Programme Development and Quality

PLEASE NOTE: ADVERTISEMENT OF THIS POSITION – CANDIDATES WHO HAD APPLIED BEFORE ARE KINDLY ASKED NOT TO RE-APPLY

Plan International is an independent non-profit development and humanitarian organization that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion, and discrimination. And it is girls who are most affected.

Working together with children, young people, our supporters, and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for and respond to crises and adversity. We drive changes in practice and policy at local, national, and global levels using our reach, experience, and knowledge.

We have been building powerful partnerships for children for over 75 years, and are now active in more than 70 countries.

We are currently seeking to recruit:

Title: Head of Programme Development and Quality

Grade: Level 17 – Part of the Country Leadership Team

Location: Country Office

Reports to: Country Director

Direct Reports: Technical Managers and Specialists

Close Working Relationship: Head of Programme Implementation, Business Development Manager, Gender Advisor, Country Finance Manager…

SUMMARY OF THE POSITION

The Head of Programme Development and Quality (PDQ) oversees Plan International Sierra Leone’s Programme Development and Quality department to ensure alignment with Plan International Inc. Global Ambition – All Girls Standing Strong Making Global Change and the Global Strategy and maintain internal and external standards of the organization. This role provides strategic leadership for designing, evaluating, and influencing gender transformative and sponsorship programmes and initiatives that advance children’s and youth’s rights and equality for girls in Sierra Leone.

DIMENSIONS OF ROLE

Ensures that PISL gender transformative programme, and influencing initiatives fully align to key global purpose, theory of change, strategies, country context, and other agreed standards.
Supervises and coordinates all Technical Managers and Specialists including the Partnerships.
Lead and coordinate the idea and designing stage of the proposal development as a core aspect of fundraising for PISL sustainability.
Maintains horizontal working links with all PISL Strategic Departments
Works with and maintains sound and credible (win-win) partnerships that promote girl-friendly and youth-focused policy and practice,
Promote a culture of learning/knowledge management, use of research-based evidence and capacity building to improve programme quality
The impact of this role is significant internally and externally to Plan International

ACCOUNTABILITIES

Policy Alignment and Influence:

Responsible for ensuring that Plan International’s Global Policies, Strategy, and Procedures for Quality Programme and Influencing, Gender Equality and inclusion, Sponsorship Commitment, Child Protection, and Building Better Partnerships are fully embedded and practiced per applicable local context
Responsible for seeking alignment of Plan’s work to local policies that promote child rights safeguarding and especially equality for girls
Drive country initiatives that effectively influence laws, policies, budgets, norms, and behaviours for the benefit of marginalized/excluded children and youth, especially girls
Coordinate continuous policy scans to support influencing initiatives towards the advancement of child rights and equality for girls.

Strategy design:

Leads in formulating PISL Country Strategy Plan and Influencing Strategy that fully aligns with Plan International’s Global purpose, strategy, and Programme and influencing Quality policy/procedures
Responsible for mainstreaming gender equality and inclusion approaches to programme, influencing, and project design.
Support in the review and implementation of Partnership Strategy Guidelines and ensure appropriate global/local partners, particularly CSOs, youth-led and girls-led organizations to effectively and efficiently drive transformative change.
Support the development and implementation of the PISL MERL Framework by PII and monitor the implementation of the Country Strategy Plan and grants.
Responsible for developing, updating, and mainstreaming disaster risk reduction plans and disaster preparedness plans appropriate for PISL.
Support the review and development of Youth Engagement Framework.
Support the review and implementation of Safeguarding and Child Protection policies and guidelines.

Programme Quality:

Responsible for ensuring that Plan International’s Global Policies/Procedures for Quality Programmes are fully embedded and practiced in every project and programme
Coordinate field discussions, inputs, and presentation of issues that need Plan’s attention and action in terms of project identification and conceptualization that fully align with Plan International’s Global purpose, Country strategy, and Programme and influencing Quality policy/procedures
Work collaboratively with the Head of Programme Implementation, Technical Specialists, and National Offices to ensure quality delivery and respond to issues proactively.
Generate learning from PISL work and disseminate knowledge and promote good practice
Ensure gender transformative and influencing outcomes are evident in all projects
Provide oversight, supervision, and coordination of the MERL Manager to ensure that all projects and programmes follow MERL standards more effectively.
Provide oversight, coordination, and supervision of the technical Specialists/Advisors to ensure their meaningful contribution to project designs, and contribute clearly to the Objectives, Outcomes, and Goals of the Country Strategy
Support the establishment and continuous capacity strengthening of local implementing and national partners for effective and efficient programme delivery and influencing.
Responsible, on a quarterly/annual basis, for achieving and reporting on the global programmatic KPIs (Sponsorship Commitment#2, programme quality, Influencing, Gender equality, partnerships, etc.)
Responsible for effectively rallying technical and financial resources from across the organization around the most critical pieces of work
Establish and implement intra- and inter-project control mechanisms to build synergies and minimize the risk of resource duplication and waste.

Partnerships and Networking

- Develop, implement, and evaluate partnership guide to support partner engagements for effective project delivery
- Provide support in building partnership capacities to deliver projects
- Develop and maintain strategic relationships/partnerships with relevant governmental institutions to facilitate the influence agenda
- Design a framework for performance-based financing and coordinate its effective implementation and continuous improvement;
- Develop and maintain relationships with coalitions, civil society actors, and research/academic institutions to advance Plan International’s work.

Develop partnerships with universities and knowledge institutions to support Plan’s evidence-based programming and influencing work.

Monitoring, Evaluation, Research, and Learning (MERL)

Establish and implement a MERL that effectively and credibly tracks programme/project performance (results),
Generate learning from our work and facilitate the establishment of a KM system to disseminate knowledge and promote good practice
Establish effective mechanisms to promote sharing and learning among project teams and partners including children, especially girls
Responsible for annual internal reviews of the Country Strategy that promote broad-based ownership, learning, and quality improvement
Monitor the programme/project performance vis-à-vis agreed milestones and indicators and initiate action to improve where and when necessary
Coordinate quarterly management and annual reporting on Plan International Sierra Leone programmes
Support quarterly and annual reporting on various projects (against output and outcome targets);
Participates in Technical Support Team meetings to discuss work progress and develop appropriate strategies to ensure the attainment of project/programme objectives
Support capacity enhancement of project teams and partners on MERL.

Programme Development and Funding Growth:

Lead PISL project design to ensure alignment with Country Strategy and Sponsorship Commitment while incorporating best practices to improve grant and sponsorship programme funding growth and diversification
Lead the review and development of Multiyear Sponsorship Strategy
Collaborate with the BDM to ensure PISL is well-positioned with NOs, donors, and other potential partners to pursue appropriate funding opportunities.
Review and support implementation of the PISL Resource Mobilization Strategy for better planning and preparation, and guide all relevant actors.

Staff Development :

Direct reports are guided with appropriate key performance indicators
Technical specialists’ performances are recorded and recognized
Organise Coaching/counselling sessions regularly whenever necessary
Professional development needs are identified and addressed in association with HROD.
Works with the direct reports closely on programme implementation issues
Recognizes and records the performance of the direct reports
Provides coaching, mentoring and counselling to the direct reports as and when required.
Identifies professional development needs for the direct reports
Assists HR in arranging appropriate staff development events.

KEY RELATIONSHIPS

Works closely with the Country Leadership Team

Liaises with the Head of Programme Implementation, Business Development Manager and Country Finance Manager with regards to grants projects design/execution; and budgets respectively
Influences staff in Plan International and develops effective relationships with external bodies.

TECHNICAL EXPERTISE, SKILLS, AND KNOWLEDGE

Qualification and Experience:

Essential:

Qualification – At least Master’s / degree in Development Studies, Social Sciences or any related area

Functional Area Experience: Good knowledge and experience in policy analyses and formulation, rights-based and gender transformative programming, and influencing. Experience working and collaborating with diverse sets of stakeholders, such as local NGOs, government officials, donor representatives, and local and international staff.

Strategic thinking and innovation: Set strong strategy in own team; makes an effective contribution to wider strategy, sees contribution of own team in wider Plan and external context, balances future vision with practical delivery; critically evaluates work effectiveness and searches for better ways of working.

Striving for high performance: Strongly drives performance forward in policy and programming; involves others in setting and achieving goals; creates a strong sense of purpose within own team and with stakeholders.

Decision making and risk management: Sound judgement and decision-making in complex situations; alerts others to risks inside and outside the organisation; willing to make judgements about managing risks and ready to take responsibility for such judgements.

Influencing and Communications: Effective communicator using clear messages drawn from Plan’s work; cross-culturally adept; ready to work to influence leaders in governments, partners and communities; can reach out and influence large groups of people; effective communicator with children and young people.

Building effective teams and partnerships: Acting as a team player, even if this results in adjustment of own priorities; develops mutually trusting relationships with complex partnerships to deliver excellent programme/project outcomes.

Developing people: Supports learning and a sense of mutual purpose in diverse teams; sets a strong learning culture; effective coach, adaptable to high performers and those in difficulty; uses opportunities across Plan to develop others.

Self-awareness and resilience: Remain calm and positive under pressure and in difficult situations; aware of impact on others and adjusts own behaviour accordingly; has a positive impact on those around them; leads major change while keeping staff and partners on board.

Proficiency in Microsoft Office suite, including Word, PPT, Excel and Outlook.

Language: English

Desirable:

Understands Plan’s work, and implements processes and practices that support

PHYSICAL ENVIRONMENT

Typical office environment and visit to programme/project implementation areas

External and Internal contact

Work closely with the specialist and other heads of department
Government ministries
Children and young people

LEVEL OF CONTACT WITH CHILDREN

Mid contact: Occasional interaction with children.

GENERAL ACCOUNTABILITY :

Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

Ensure staff understands Plan International’s commitment to driving a feminist agenda within the organization, and the ambition for gender equality and gender transformative leadership is embedded in our value-based leadership framework.

PLAN INTERNATIONAL’S VALUES

We are open and accountable

Promotes a culture of openness and transparency, including with sponsors and donors.
Holds self and others accountable to achieve the highest standards of integrity.
Consistent and fair in the treatment of people.
Open about mistakes and keen to learn from them.
Accountable for ensuring we are a safe organization for all children, girls & young people

We strive for lasting impact :

Articulates a clear purpose for staff and sets high expectations.
Creates a climate of continuous improvement, open to challenge and new ideas.
Focuses resources to drive change and maximize long-term impact, responsive to changed priorities or crises.
Evidence-based and evaluates effectiveness.

We work well together :

Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
Builds constructive relationships across Plan International to support our shared goals.
Develops trusting and ‘win-win’ relationships with funders, partners and communities.
Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

We empower our staff to give their best and develop their potential
We respect all people, appreciate differences and challenge equality in our programs and our workplace
We support children, girls and young people to increase their confidence and to change their own lives.

Applications:

The last date for submission of Application (CV and cover letter) is: 19th February 2024 by 5:00 pm

Your application should include:
· A cover letter
· A comprehensive CV including details of two referees, one of whom should be your current of most recent supervisor

Send applications to the below link: [email protected]

Only short-listed candidates shall be contacted. References will be taken and background and anti-terrorism checks will be carried out in conformity with Plan International’s Safeguarding Children and Young People’s Policy.

Plan International follows an equal opportunity policy and actively encourages diversity welcoming applications from all especially women and people living with disability.

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.

2.) Procurement Specialist

Job Announcement (1 Position for nationals only)

06-02-24 Procurement Specialist

Plan International is an independent non-profit development and humanitarian organization that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion, and discrimination. And it is girls who are most affected.

Working together with children, young people, our supporters, and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We have been building powerful partnerships for children for over 75 years, and are now active in more than 70 countries.

We are currently seeking to recruit:

Title: Procurement Specialist

Grade: Level 16

Location: Country Office 90% and 10% travel to districts

Department: Supply Chain

Reports to: Supply Chain Manager

SUMMARY OF THE POSITION

The Procurement Specialist shall act on behalf of Plan International Sierra Leone to provide a broad range of procurement management services that are requested by the Country Office to facilitate the smooth implementation of projects. The Procurement Specialist will ensure all procurement activities are conducted in strict compliance with the principles, rules, and procedures set out in the Plan Procurement Guidelines. S/he will need to coordinate with Plan International staff, especially logistics, procurement, finance, and project managers, to ensure rapid and timely delivery of project inputs. S/he will need to ensure supervision, monitoring, and management of the procurement function of the Country Office.

DIMENSIONS OF ROLE

The Procurement Specialist reports to the Supply Chain Manager and is responsible for all procurement functions for the country’s operations. This position is responsible for ensuring timely procurements of goods, services, and works for operations, programme delivery, and project-specific need in Plan International Sierra Leone. The position would liaise with Plan International Global and Regional Hub to source goods and services that are not available locally.

ACCOUNTABILITIES

Analyse demand and supply trends and support senior management with the development and implementation of sourcing strategies
Monitor procurement plan and work closely with Project Managers and Finance in the planning process for special/complex purchasing projects/requirements
Execute day-to-day procurement and contract administration activities of projects as per the set procedures, manual, template, and guidelines;
Manage, execute, and coordinate tasks related to the procurement of goods, services, and works;
Monitor the progress of contract implementation to ensure that it abides by the stipulated standards, procedures, and planned procurement timetable;
Protect the procurement activity from fraud, waste, and abuse;
Assist Project Managers and other staff in planning, scheduling, and prioritizing procurement functions, including plans for the efficient and effective procurement of goods, works and services;
Manage the entire procurement process and execute day-to-day procurement functions such as:

Analyse market conditions
Verify the technical specifications or terms of reference
Prepare and launch tender documents
Arrange and facilitate site visits
Carry out price reasonableness analysis

Facilitate contract negotiations, preparation, awarding, and award notification, and conduct debriefing with bidders.
Provide contract administration services including arranging for proper inspection, ensuring compliance with terms and conditions of contracts, addressing delays, troubleshooting problems, assisting in contract amendments, and ensuring completion of works and delivery of goods;
Ensure all approvals and procurements records are kept safely and filed electronically as appropriate;
Prepare and share monthly, and quarterly Procurement Progress and Market Condition Reports, including price movements;
Monitor vendor performance for conformance to the original proposal and maintain continual review to ensure that all terms and conditions are met and that contracts are by legal requirements, standard specifications, Plan procedures, and government regulations;
Assure all procurement activities are performed in a fully professional, transparent, and ethical manner and line with procurement regulations and conditions of the grant and implementation agreement;
Collaborate with department heads and staff to ensure the purchase of goods and materials is properly planned, timely delivered in the required quantity and quality at an effective cost;
Facilitate processes for clearing imported goods from the air or seaports ensuring customs regulations and necessary tax exemptions are obtained;
Regularly assess risks that are likely to hamper continuous delivery of procurement activities and monitor the mitigating actions that will have been designed;
Set a mechanism to provide updates to requestors on the status of their requisitions or institute a requisition tracking mechanism;
Ensure relationships between Plan and suppliers/service providers are well nurtured and free from any conflict of interest;
Analyse market and delivery systems to assess present and future material

availability;

Recommend improvement of sourcing strategies through evidence-based analysis for

management, including price, quality, and service;

Manage assigned contracts and SLA to ensure adherence to agreements is being

achieved and contract gaps are eliminated in consultation with legal counsel.

Key Relationship

Internal:

High contact Supply Chain Manager as the direct supervisor
High contact with Finance Department
High contact with Program staff
High contact with Grant and Sponsorship Departments
High contact with the Human Resource & Organizational Development Department

External:

High contact with line Government Ministries
High contact with the Plan’s Legal Retainer
Medium contact with Development Agencies
Medium contact with other International NGOs and local NGOs/CBOs.
Medium contact with suppliers

TECHNICAL EXPERTISE, SKILLS, AND KNOWLEDGE

Qualifications/Experience

Essential

Minimum 5 years of experience working as a supply chain/procurement professional
Bachelor’s degree in a procurement, business, law, economics, public administration, or related field
Good understanding of procurement processes, procedures, and best practices
Experience with procurement guidelines and procedures of international development institutions
Strong computer skills (Microsoft Office, Outlook, Excel, Word

Essential Skills

Commitment to Plan Values and Behaviours, Gender diversity knowledge and experience, Child protection—knowledge of global trends in child protection
Promote a culture and working environment aligned to plans values and behaviours including anti-bullying and harassment
Able to keep the big picture in mind and work in detail
Ability to work under pressure, in a team and independently
Work well with others
Planning and organizing skills on short and long-time frames
Decision making and analytical skills
Managerial ability to delegate duties to subordinates to meet deadlines and coach members of the team
Remains calm and positive under pressure and in difficult situations

Desirable

Good communication skills. Comfortable working with colleagues from different cultures and various internal departments;
Good writing skills in English.
Preference for team work and a collaborative working environment
Great availability;
Great listening skills, discreet and tactful.
Sensitive to cultural and social conditions.
Commitment to continuous learning; willing to update knowledge in logistics field.
Ability to respond/manage multiple demands from various sites/departments
Work experience in a similar position in an International Non-Governmental Organization (NGO)

PHYSICAL ENVIRONMENT

Typical office environment.

LEVEL OF CONTACT WITH CHILDREN

Occasional interaction with children

GENERAL ACCOUNTABILITY

PLAN INTERNATIONAL’S VALUES

We are open and accountable

Promotes a culture of openness and transparency, including with sponsors and donors.
Holds self and others accountable to achieve the highest standards of integrity.
Consistent and fair in the treatment of people.
Open about mistakes and keen to learn from them.
Accountable for ensuring we are a safe organization for all children, girls & young people.

We strive for lasting impact

Articulates a clear purpose for staff and sets high expectations.
Creates a climate of continuous improvement, open to challenge and new ideas.
Focuses resources to drive change and maximize long-term impact, responsive to changed priorities or crises.
Evidence-based and evaluates effectiveness.

We work well together

Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
Builds constructive relationships across Plan International to support our shared goals.
Develops trusting and ‘win-win’ relationships with funders, partners, and communities.
Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

We empower our staff to give their best and develop their potential
We respect all people, appreciate differences, and challenge equality in our programs and our workplace
We support children, girls, and young people to increase their confidence and to change their own lives.

Applications:

Last date for submission of Applications (CV and cover letter) is: 19th February 2024 by 5:00 pm

Your application should include:
· A cover letter
· A comprehensive CV including details of two referees, one of whom should be your current of most recent supervisor

Send applications to the below link: [email protected]

Plan International follows an equal opportunity policy and actively encourages diversity welcoming applications from all especially women and people living with disability.

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.