Job Vacancies @ Population Services International (PSI) – 2 Positions

Population Services International (PSI) is recruiting to fill the following positions:

1.) Project Country Manager
2.) Administrative Officer

See job details and how to apply below.

1.) Project Country Manager

VACANCY ANNOUNCEMENT: Epic Project Country Manager

Epic PROJECT BACKGROUND:

Meeting Targets and Maintaining Epidemic Control (Epic) is a five-year global project funded by U.S. Agency for International Development (USAID).  Epic receives COVID-19 funding to bolster health systems necessary to address COVID-19 and reduce cases of reemergence.

Currently, Epic and its consortium members implement COVID-19 activities in more than 45 countries worldwide.  The project delivers high-quality technical assistance at the community, facility, district, regional and national levels and builds relationships with relevant partners working to address COVID-19.

Epic worked hand in hand with Sierra Leone’s Expanded Programme on Immunization (EPI) to identify and define gaps that are not currently covered by other partners throughout the country but more especially in the 7 districts that have the lowest COVID-19 vaccine uptake. Through Population Services International (PSI) – Sierra Leone, EpiC will support the Ministry of Health & Sanitation in Sierra Leone and other COVID-19 stakeholders in implementing specific activities aimed at increasing the uptake of COVID-19 Vaccines. This support will principally focus on cold chain systems support; data capturing timeliness, data quality improvement and data analysis enhancement; surge/mass campaign outreach support; community engagement and demand creation for COVID-19 vaccine. Although some of the activities will be implemented nationwide, principal emphasis will be placed in the 7 lowest performing districts identified according to their identified needs.

GENERAL OBJECTIVE OF THE POSITION 

Reporting to the Country Representative, the Project Manager will lead and provide technical advice in the management of the Epic project in Sierra Leone and all its activities.

CRITICAL FUNCTIONS OR AREAS OF RESPONSIBILITY

Personnel management

• Supervise, monitor and evaluate the performance of the staff under their supervision, promoting a pleasant work environment, being very involved in their motivation and development.
•  Develop skills and knowledge of the organization’s personnel, especially in the personnel under their supervision.

Program Management

• In Liaison with the EPI, coordinate activities of the Vaccination Teams and those of the communication teams.
• Integrate the activities of other departments so as to correspond to the implementation of the project.
• Maintain constant update communications with local project managers and/or coordinators.
• Respond and resolve the needs of the Local Leaders and Church Leaders through effective communication.
• Represent the project before the donor and other partners when necessary.
• Make progress reports, with different timing.
• Coordinate with other departments the key activities for the implementation of the project at the district and sub-district levels (COVID 19 Vaccination Surge campaigns, Vaccine routinization projects, implementation of different communication strategies and purchase of necessary items and services etc.).
• Periodically evaluate the budget execution of the project.
• Periodically evaluate the progress of project achievements, through coordination with M&E and using technical elements for this purpose.
• Maintain constant communication with Project implementation partners and other key stakeholders.

Administrative management:

• Properly manage and safeguard assigned fixed assets.
• Report time fortnightly, obtaining the approval of the immediate supervisor.
• Request and liquidate advances of travel expenses, obtaining the approval of the immediate supervisor.
• Review and authorize requests for advance payments and settlement of expenses, reports of time worked and requests for permission from personnel under their direct supervision.
• Attend and take part in the organization activities on key days.
• Respect and ensure that the Code of Ethics and Conduct, Employee Guide and other established manuals and policies are respected.

KEY FUNCTIONS TO EVALUATE:

1. Monitoring of Indicators, Goals, and Progress of the Project.
2. Provision of Technical Advice mainly on communication strategies and day to implementation of the project.
3. Review strategies in line with emerging routine data.
4. Represent the Project before partners and key actors in the country when required.
5. Coordination with Communication teams and Social Media Experts providing technical advice of messages and content made.

WORK EXPERIENCE

• Minimum experience of 2 years Managing similar kind of projects.
• Experience in communication and message development
• Proven track record on a USAID project would be an added advantage

Interested candidates should submit CV, professional certificates and cover letters indicating the position they are applying for and submit online to the email [email protected] /before the 8th September 2022.

Note: Only shortlisted candidates will be contacted. If you are not contacted five (5) working days after advert closes, that means you were not shortlisted.

2.) Administrative Officer

Position: Administrative Officer, PMI Impact Malaria 

Department: HR & Administration

Project: PMI Impact Malaria

Reports to: Director of Finance & Admin Manager, PMI Impact Malaria

Based: Freetown- Sierra Leone

Who we are:

With nearly 50 years of experience working in over 60 countries, Population Services International (PSI) is the world’s leading non-profit social marketing organization. PSI is reimagining healthcare by putting the consumer at the center and, wherever possible, bringing care to the front door. We are working to fix market failures, shape future health markets, and shift policy and funding to better support consumer powered healthcare.

There are over 8,000 “PSI’ers” around the world. It’s a diverse group of professionals with an unusually wide range of backgrounds and experience – from the medical industry to the music business – all with unique skills that we bring to the job.

Background:

PMI Impact Malaria

The U.S. President’s Malaria Initiative (PMI) Impact Malaria project is PMI’s flagship global service delivery project, supporting countries in their efforts to fight malaria and save lives by strengthening diagnosis, treatment, and drug-based prevention for those most at risk—particularly young children and pregnant women. PMI Impact Malaria is a USAID contract hosted and led by PSI as the prime contractor.

PMI Impact Malaria is helping national malaria control programs tackle malaria service delivery challenges by working to:

• Close the gaps in malaria diagnosis and treatment to get the right medicine, with the correct diagnosis, to patients in need, in the timeliest manner.
• Unlock the potential of key drug-based prevention approaches by helping countries introduce, implement, and scale-up proven interventions.
• Strengthen malaria health systems and data for decision-making to accelerate service delivery improvements and advance key learnings.

The PMI Impact Malaria (IM) team provides global technical leadership along with implementation support and technical assistance in health facility and community settings in up to 27 countries around the world. We are a focused, multi-disciplined, and multi-cultured team based out of Washington DC, working through PSI country offices as well as through our partners Jhpiego, MCDI, and UCSF.

IM has been operating in Sierra Leone since 2018. The project supports the Ministry of Health and Sanitation (MoHS) and the NMCP to implement key malaria service delivery interventions at the national level and across ten focus districts. IM SL supports the NMCP to strengthen malaria case management at the community and facility levels, with an emphasis on addressing severe malaria and MIP, bolstering the national laboratory diagnostics system, and building capacity in the collection and use of data for decision-making.

In Sierra Leone, IM, in support of the National Malaria Control Program (NMCP), seeks to improve Case Management (CM) and prevention of Malaria in Pregnancy (MIP) services through two of the three overall objectives of the project, namely:

Objective 1: Improve the quality of and access to malaria case management and malaria prevention during pregnancy.

Objective 2: In support of Objective PS1, provide global technical leadership, support operational research, and advance program learning.

Administrative Officer for IM Sierra Leone

PSI- IM Sierra Leone is seeking for an individual to fulfill the experience required to work in future. For qualified, motivated applicants, this position offers exposure to learning and coaching.

Because of this, PSI Sierra Leone is seeking an energetic, dynamic, and highly organized applicant for the USAID/PMI-funded Impact Malaria project, advancing progress in malaria service delivery.

The Admin. Officer will work under the direct supervision of the Director of Finance & Admin Manager.

Skills and Specifications :

• Maintain all personnel records, personnel policies and procedures and provide guidance and interpretation to staff.
• Maintain general appearance of project vehicles, including the anticipation of all vehicles needs and managing vehicle movements.
• Process all relevant paperwork for project staff including international visitors’ visits (as needed), work permits, residents ID Cards, and business cards.
• Ensure Admin systems are implemented as described in the field Administration manual.
• Ensure timely, accurate processing and documentation of procurements and use of PSI/ USAID Electronic procurement system.
• Assist with the circulation of information and correspondence.
• Supervise the fleet management team and ensure systems to track maintenance, fuel usage and vehicle scheduling.
• Maintain inventory records of materials and materials flow: oversee tracking of all assets.
• Receive and process all purchase requests (PR) and ensure all PR are included in the procurement tracking sheet and monitored.
• Working along with finance and administrative manager to prepare solicitations and specifications for request for Quotation (RFQ) or request for proposal (RFP) along with technical staff.
• Review and implement necessary changes to the project’s procurement procedures; ensure these procedures are in line with USAID rules and regulations and PSI policies and procedures.
• Manage vendors/contractors and ensure work is completed and approved before requesting payment.
• Ensuring planning and monitoring and appraisal of employee work results by training managers to coach and discipline employees: scheduling management conference with employees; hearing and resolving employee grievances; counseling employees and supervisors.
• Maintaining historical human resource records by designing a filing and retrieval system; keeping past and current records.
• Ensuring accurate completion of all staff timesheet and ensure they are charged according to grant.
• Ensuring compliance with all local national personnel laws, statutes, and protocols of PSI.
• Preparing new contracts and lease agreements and ensuring timely renewal.
• Liaising with ministry of labor on staff related issues.
• Ensuring timely payment of utility bills and keeping accurate tracks of payment.
• Maintaining expatriate legal status- work permits, visas and passes.
• Facilitating staff travel. E.g., accommodation. Ticket arrangements.
• Maintain a human resources staff and master staff list for all PSI staff.
• Ensuring that an effective and efficient store management system is in place by making sure that appropriate level supplies are always maintained.
• Provide a wide range of Administrative and logistics support services to the project operations and technical team.
• Ensure procurement system complies to the category framework and project policies of the organization.
• Maintain accurate recruitment records and ensures references checks are carried out on all new member of staff.
• Provide effective supervision of drivers to assure that they fulfill their roles and responsibilities.
• Ensure that the office remains well supplied with consumables, including fuel, drinking water, office stationery, toiletries items and other consumables.
• Work with finance and Admin manager compliance to mitigate fraud, conflict of interest and legal ramifications of PSI/USAID project activities.

QUALIFICATIONS:

• Bachelor’s degree with 5yrs relevant experience, or Master’s in Business Administration and any related field of study, from a recognized university.
• Demonstrated ability to work independently, be highly organized, and comfortably work on multiple activities at once.
• Experience in similar job advert.
• Excellent written, verbal, and interpersonal communication skills
• References will be required.
• Fluency in reading and writing in English

Interested candidates should submit CV and cover letters indicating the position they are applying for and submit online to the email [email protected] on/before the 2nd September 2022.

Note: Only shortlisted candidates will be contacted. If you are not contacted five(5) working days after advert closes , that means you were not shortlisted.