🇸🇱 Job Vacancies @ Save the Children

🇸🇱 Job Vacancies @ Save the Children – 3 Positions

Freetown | Sierra Leone Posted 8 months ago Posted on Administration / Office / Operations, Logistics / Transportation / Supply

Save the Children is recruiting to fill the following positions:

1.) Logistics Assistant
2.) Supply Chain Officer
3.) Administration Assistant and Receptionist

See job details and how to apply below.

1.) Logistics Assistant

Logistics Assistant

Sierra Leone

Be the First to Apply

Job Description

TITLE: Logistics Assistant

TEAM/PROGRAMME: Supply Chain / Operations

LOCATION: Various (Kailahun, Waterloo, Port Loko, Bonthe...)

GRADE: 5

CONTRACT LENGTH: 12 months (renewable)

CHILD SAFEGUARDING:

Level 3: The post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

ROLE PURPOSE:

The Logistics Assistant is responsible for handling Logistics activities including fleet management tasks, Warehouse & Inventory management tasks, and Asset management tasks, in accordance with the timescales set and agreed and SCI’s systems, policies and procedures, to support our programmes to deliver outstanding results for children.

SCOPE OF ROLE:

Reports to: Supply Chain Officer

Staff reporting to this post: Drivers

KEY AREAS OF ACCOUNTABILITY:

Fleet Management

Ensure vehicles have current and lawful documentation.
Supervise Drivers and assign a Driver for each vehicle and travel request.
Receive travel requests, and maintain trip schedules and Staff Movement plan.
Ensure that SCI and Hired vehicles are checked on a daily basis, and that regular service and maintenance is carried out as per agreed schedule.
Track all vehicles on the fleet, including movement planning and day-to-day allocation.
Manage service agreements related to vehicle maintenance and fueling.
Monitor fuel consumption and submit monthly reports.

Warehousing and Inventory Management

Supervise loading and offloading of delivery and distribution trucks.
Receive commodities and/or items in good condition, Count and record the goods received with appropriate documentation.
Update warehouse operation data into the Warehouse management software (TIM).
Ensure proper warehousing of the goods received by type, shipment, expiry date...
Keep the warehouse neat and clean; ensure pest control is in place and is monitored on a regular basis.
Ensure proper stock inventory management and documentations.
Check and maintain Store security measures, e.g. locks, windows, and maintain SCI key management policy.
Report to the line manager and security focal point in case of problems.

Asset Management

Ensure Field Office assets and GPE (General Programme Equipment) are checked and liaise with Asset Coordinator so that all changes are real-time updated into the master Asset Register or Asset management system.
Support the Country Office Team (Asset Coordinator) in managing the full asset lifecycle and ensure the assets are handed over or disposed of on time and in an appropriate/sustainable way, in accordance with SCI and donor rules and regulations.

Team Management and Capacity Building

Ensure effective line management of Drivers of the Field Office, including D2P (Develop To Perform) annual objectives set-up and evaluations, allocating responsibilities and tasks to available Drivers.
Monitor Drivers’ behavior and ensure high level of customer service.
Work with Drivers to develop their technical skills and capabilities.

Governance, Systems, Tools and Processes

Implement and ensure compliance to all our Fleet management, Asset management and Warehousing & Inventory Management Policies, Manuals, Toolkits and established Procedures.
Set a strong tone from the top that fraud is unacceptable. eClQEsd C0zl6U
Ensure that we are using recognized systems and processes, including (when available) ProFleet, TIM, e-Asset...

BEHAVIOURS (Values in Practice)

Accountability:

Accuracy and timeliness in all areas of responsibility
High level of accuracy in work, and ability to analyse complex sets of relationships and situations
Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
Widely shares their personal vision for Save the Children, engages and motivates others
Future orientated, thinks strategically and on a global scale.

Collaboration:

Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
Values diversity, sees it as a source of competitive strength
Approachable, good listener, easy to talk to.

Creativity:

Develops and encourages new and innovative solutions
Willing to take disciplined risks.

Integrity:

Honest, encourages openness and transparency; demonstrates highest levels of integrity.

QUALIFICATIONS

Preferred BA/BSc in Supply Chain, Logistics, Management, Business/Public Administration, Economics or any other relevant discipline and/or professional License/Certification in Supply Chain/Logistics or equivalent Experience.

EXPERIENCE AND SKILLS

One prior work experience in a similar role in an NGO or private commercial sector.
Sector experience in NGO/UN system is preferred but strong commercial sector candidate with a demonstrable interest and passion of the NGO sector will be considered.
Strong communication (written and spoken), and interpersonal skills in English.

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Safeguarding our Staff:

The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

About Us

The Organization We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard. We are working towards three breakthroughs in how the world treats children by 2030:

No child dies from preventable causes before their 5th birthday
All children learn from a quality basic education and that,
Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children.We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.

Application Information: Please apply using a cover letter and up-to-date CV as a single document. Please also include details of your current remuneration and salary expectations. A copy of the full role profile can be found at www.savethechildren.net/jobs We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse.

Job Info

Job Identification 5780
Job Category Supply Chain
Posting Date 01/27/2024, 06:10 PM
Apply Before 02/09/2024, 11:59 PM
Job Schedule Full time
Locations FO - Waterloo

2.) Supply Chain Officer

Supply Chain Officer

Sierra Leone

Be the First to Apply

Job Description

TITLE: Supply Chain Officer

TEAM/PROGRAMME: Supply Chain / Operations

LOCATION: Various locations (Kailahun, Waterloo, Port Loko, Bonthe...)

GRADE: 4

CONTRACT LENGTH: 12 months (renewable)

CHILD SAFEGUARDING:

ROLE PURPOSE:

The role will manage the Supply Chain team in <FO>. The role has accountability for all Supply Chain activities in the Field Office – including all procurement processes, fleet management, asset management and warehouse management.

The role is responsible to ensure that all Supply Chain activities in the field office are managed in accordance with the timescales set and agreed and SCI’s systems, policies and procedures, to support our programmes to deliver outstanding results for children.

SCOPE OF ROLE:

Reports to: <FO> Field Manager (dotted line supervision from the Head of Supply Chain)

Staff reporting to this post: Procurement Assistant and Logistics Assistant.

KEY AREAS OF ACCOUNTABILITY:

General

In accordance with the Head of Supply Chain:

Ensure the Field Office has made readiness and preparedness provisions to support all existing and future programmes needs in terms of Supply Chain activities.
Develop a medium-to-long term Supply Chain plan for the Field Office – including identifying future procurement needs, optimizing fleet, assets, and warehouse / inventory management.
Communicating effectively with senior/middle management in the Field Office and Country Office – reporting on key activities, providing updates and escalating key issues.
Participate and contribute to the new Awards process, giving technical Supply Chain advice.
Carry out inductions with new staff on aspects of his/her role and areas of expertise.
Represent Save the Children on Supply Chain related workshops or trainings.
Provide technical support to Implementing Partners in the Field office according to guidance received from Field Manager and Head of Supply Chain.

Procurement

Support the implementation of the Sourcing Pipeline of the Country office, especially sourcing procedures related to the activities of the Field Office.
Evaluate the supplier market for commonly purchased commodities and develop a supply strategy for items that can be purchased locally.
Ensure all PRs are processed in a timely and compliant manner.
Ensure that “value for money” is achieved through competitive and transparent Procurement processes.

Fleet Management

Ensure SCIs fleet of owned and rented vehicles is managed in full compliance with SCIs regulations, local laws and best practices.
Ensure all drivers are adequately trained in key areas such as Defensive driving, Safety & Security, Child Safeguarding, etc.
Ensure accountability of the fuel management/consumption and maintenance of SCI vehicles.
Ensure update of fleet management systems and monthly reporting are accurate and done in a timely manner (i.e. Fuel Report, ProFleet, Fleet Service Charge, IVMS...).

Warehousing and Inventory Management

Ensure all Warehouse(s) are operated in an efficient, effective and compliant manner, following Save the Children’s policies and procedures, including the Total Inventory Management (TIM) system.
Ensure stock is managed effectively, communicating with programmes to ensure the timely distribution of goods to beneficiaries.
Where necessary evaluate Warehouse needs and set up additional warehouse space if required.

Asset Management

Ensure Area Office assets and GPE (General Programme Equipment) are checked and all changes are real-time updated into the master Asset Register or Asset management system.
Support the Country Office Team in managing the full asset lifecycle and ensure the assets are handed over or disposed of on time and in an appropriate/sustainable way, in accordance with SCI and donor rules and regulations.

Team Management and Capacity Building

Ensure effective line management of Supply Chain staff of the Area Office, including D2P (Develop To Perform) annual objectives set-up and evaluations, allocating responsibilities and tasks to available staff.
Work with staff members to develop their technical skills and capabilities.
Build and maintain strong business partnering with other functions – especially Programmes and Finance – to improve and ensure smooth implementation of procurement and logistics activities.

Governance, Systems, Tools and Processes

Implement and ensure compliance to all our Procurement, Fleet management, Asset management and Warehousing & Inventory Management Policies, Manuals and established Procedures.
Set a strong tone from the top that fraud is unacceptable.
Ensure that we are using recognized systems and processes, including (when available) ProSave, ProFleet, TIM, e-Asset...

BEHAVIOURS (Values in Practice)

Accountability:

Accuracy and timeliness in all areas of responsibility
High level of accuracy in work, and ability to analyse complex sets of relationships and situations
Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
Widely shares their personal vision for Save the Children, engages and motivates others
Future orientated, thinks strategically and on a global scale.

Collaboration:

Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
Values diversity, sees it as a source of competitive strength
Approachable, good listener, easy to talk to.

Creativity:

Develops and encourages new and innovative solutions
Willing to take disciplined risks.

Integrity:

Honest, encourages openness and transparency; demonstrates highest levels of integrity.

QUALIFICATIONS

EXPERIENCE AND SKILLS

Proven experience in all technical areas of Supply Chain operations including procurement, transport, distribution, warehousing and inventory management, fleet management and asset management.
Minimum of 2 years of relevant experience working in Supply Chain/Logistics.
Sector experience in NGO/UN system is preferred but strong commercial sector candidate with a demonstrable interest and passion of the NGO sector will be considered.
Excellent planning, management and coordination skills, with the ability to organise a substantial workload comprised of complex, diverse tasks and responsibilities.
Strong procurement experience in some of our key categories (Construction, Humanitarian Goods, Education Supplies, External Workers/Consultancy, Conference & meetings, Property, etc.).
Willingness to undertake field travel as required and work in difficult environments according to travel environments.
Strong communication (written and spoken), and interpersonal skills in English.

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Safeguarding our Staff:

The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

About Us

No child dies from preventable causes before their 5th birthday
All children learn from a quality basic education and that,
Violence against children is no longer tolerated

Job Info

Job Identification 5779
Job Category Supply Chain
Posting Date 01/27/2024, 06:52 PM
Apply Before 02/09/2024, 11:59 PM
Job Schedule Full time
Locations FO - Kailahun FO - Waterloo
Supply Chain CoordinatorSierra Leone Posted on 01/17/2024

Save the Children is recruiting an experience, hard working and committed candidate to fill the role of Supply Chain Coordinator. This position is a national role and the post holder will be based in Pujehun Area Office. The post holder will report directly to the Area Manager and the Head of Supply Chain as his/her dotted line manager. This position will be advertised both internal and external for two weeks closing date on the 30th January 2024. Women and persons with disability are strongly encouraged to apply

3.) Administration Assistant and Receptionist

Administration Assistant and Receptionist

Sierra Leone

Job Description

TITLE: Administration Assistant and Receptionist

TEAM/PROGRAMME: Sierra Leone Country Office

GRADE: 5

LOCATION: Coordination, Freetown

CONTRACT LENGTH:

Fixed Term

CHILD SAFEGUARDING: (select only one)

Level 3: the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

ROLE PURPOSE:

To provide professional general administrative support, including front desk duties, document/information management, visa processing, flights, hotel bookings and program support. The jobholder will also from time to time, be delegated other support duties including, but not limited to providing administrative support to programme teams.

SCOPE OF ROLE:

Reports to: Admin Coordinator

Staff reporting to this post: None

KEY AREAS OF ACCOUNTABILITY :

General Administration – Front Desk:

You are to Provide administrative back-up to the team including but not limited to the following:

Receive visitors and attend to their request and direct them to the appropriate staff
Receive and send out official communications (letter, courier)
Assist to co-ordinate office equipment/supplies by ensuring that all the equipment in the office are working and reporting any malfunctions/repairs/changes to be made
Ensure required cleaning items and toiletries are always available
Ensure the office is open and lock each day as assigned by the Admin Coordinator
Ensure staff have access to the office if they are to work on weekend after the necessary approval is obtained by the staff
Prepare meeting agendas, minute taking, tracking actions and key dates and organising events, meetings/workshop logistics e.g. booking venue/room, setting up conference calls e.t.c and ensuring action points are shared in good time
Carry out filing of relevant materials and documents
Disseminate formal communications to staff as directed by Line Manager
Assist in the purchase of small sundry office supplies from Petty Cash for the office at large, and process invoices and expense claims as required
Process monthly communication allowance recharge for all staff

Travel Arrangement:

Assist to coordinate all support requests from programme team members/visiting staff for flight and hotel booking.
Assist to liaise with the required hotel facilities to find the best options available and ensure value for money
Assist staff with relevant information on Visa processing – for example preparing Visa letters
Assist to send visitors Pre Departure Information (PDI) and other communications prior to their arrival as assigned by line manager.
Assist in flight booking arrangement for the team

Program Support:

Support program staff during workshops and events (local, internal and external – e.g. meetings with other teams, partner trainings and staff trainings)

Other responsibilities

The post holder may carry out other duties in addition to, or instead of those outlined above which may reasonably be required from time to time, in order to assist HR & Admin department by providing cover as needed

Management of store as directed by Line Manager
Ensure that the minimum standards of humanitarian relief are maintained in accordance with the Sphere Charter and Red Cross Code of Conduct.

Note: Your line manager must be copied on all official communication

Working contacts

Internal: Regular liaison with various teams at Coordination and other Field offices

External: Contact with visitors, hotels, airlines/travel agents, immigration etc

BEHAVIOURS (Values in Practice)

Accountability:

Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
widely shares their personal vision for Save the Children, engages and motivates others
future orientated, thinks strategically and on a global scale.

Collaboration:

builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters. eClQYZL C0zl6U
values diversity, sees it as a source of competitive strength.
approachable, good listener, easy to talk to.

Creativity:

develops and encourages new and innovative solutions.
willing to take disciplined risks.

Integrity:

honest, encourages openness and transparency; demonstrates highest levels of integrity.

QUALIFICATIONS

Level of Education – Diploma/B.Sc in relevant field

EXPERIENCE AND SKILLS

Excellent planning and organisational skills, with proven administrative skills
Ability to manage competing priorities effectively in a constantly changing environment, meet deadlines and work calmly under pressure.
Ability to manage time and diary.
Ability to speak local language.
Excellent interpersonal and communication skills; written and verbal communication; fluent in English
Strong teamwork skills with the ability to both support colleagues and request support as and when required.
Commitment to Save the Children mission, vision and values.
Experience of working in challenging, insecure areas and willingness to work and live in a rural environment.
Computer literate and knowledge of Word, Excel.

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures

About Us

No child dies from preventable causes before their 5th birthday
All children learn from a quality basic education and that,
Violence against children is no longer tolerated

Job Info

Job Identification 5820
Job Category Business Support
Posting Date 01/26/2024, 09:27 PM
Apply Before 02/02/2024, 11:00 PM
Job Schedule Full time
Locations CO - Freetown