🇸🇱 Job Vacancies @ Sierra Leone Social Marketing and Development Agency (SLaDA) – 2 Positions

Sierra Leone Social Marketing and Development Agency (SLaDA) is recruiting to fill the following positions:

1.) Project Accountant
2.) District Project Officer

See job details and how to apply below.

1.) Project Accountant

Position Title:  Project Accountant 

 Reporting to: Executive Director 

 Location: Freetown (70 Freetown and 30 % Regional Offices)

JOB SUMMARY:  

The primary function of the Project Accountant is to develop, manage and administer SLaDA’s plans for proper  recording, documentation, control, monitoring, and reporting of financial operations in compliance with SLaDA and  donor rules and regulations. The Project Accountant is solely responsible for planning, organizing, and directing all  financial transactions of SLaDA. S/he manages the financial systems of the organization, ensuring that control  measures are implemented. S/he provides oversight of the day-to-day financial operations and is accountable for  organizing and providing high-level quality financial services to SLaDA programs, projects, and units.

RESPONSIBILITIES AND TASKS:

RESPONSIBILITIES: 

JOB RESPONSIBILITY # 1: 

Financial System Operations Management and Data Processing. The Project Accountant plays a  crucial coordination and management role in financial system operations to ensure the system is  functioning properly and is being used effectively by staff. S/he provides day-to-day oversight of  financial operations and ensures efficient process flows and controls over finance and accounting  functions are processed in the system accurately and reported to donors, management and other  partners timely.  

Specific roles and responsibilities included. 

Tasks; 

∙ Ensure Monthly Liquidations are done not later than the 15th of Every month to Donors for the  preceding month

∙ Lead in the Preparation of the budget for operations

∙ Work with Executive Director to prepare and review all funding application budgets

∙ Ensure policies, procedures, and other quick reference guides are available to staff and  disseminated

∙ Determine short and long-term cash needs and coordinate cash requests and approvals, including  the submission of cash flow projections

∙ Ensure vendors are paid within the Purchase Order or Contract payment terms with full supporting  documentation and account receivable are collected timely

∙ Ensure journal entries are processed timely, and accurately and cash receipts are recorded properly in the partner reporting framework.

∙ Ensure that the period closing processes are performed timely and adequately. Activities  implemented should be reported in the month payment is made and not in accrual.  ∙ Supervise the quality and integrity of financial data, supporting documentation and ensure  completeness of data recorded in the system.

∙ Ensure submission of timely, complete, and reliable financial reports to the Executive Director,  donors, and other stakeholders.

∙ Fully monitor financial statements as against transactions done by SLaDA on a monthly basis ∙ Lead in the preparation of forecasts and yearly budgets, produce yearly financial reports for the office ∙ Lead the preparation of budgets and implement SLaDA policy and guidelines related to fair sharing  of support costs

∙ Supervise the monitoring of actual expenses against budgets

∙ Ensure costs/expenses are managed properly within approved budgets

JOB RESPONSIBILITY#2:  

Financial Analysis, Compliance, and Control”  

Tasks; 

∙ Perform quality reviews and analysis of books as well as financial performance reports and provide  feedback to the Executive Director to improve financial management (Bank reconciliation, balance  sheet, income statement, grants/contracts reports, actual expenses vs budgets, payroll allocation,  etc.)

∙ Ensure compliance with SLaDA’s accounting policy and procedures and generally accepted  accounting principles (GAAP)

∙ Ensure the payroll and other systems provide adequate controls

∙ Review all leases, agreements, and/or contracts that require current and future use of the  organization’s assets and make any relevant recommendations to the Executive Director  ∙ Ensure SLaDA complies with donor rules and regulations

∙ Ensure SLaDA prepares for annual financial and donor audits

∙ Facilitate internal and external audits, and assist the Executive Director in preparing responses to  audit findings as well as planning and implementing audit recommendations

∙ Ensure cash deposits are done on a daily basis with relevant documents in place

∙ Complete Project financial records and statements taking notes of gaps and notes to files for gaps  identified.

KNOWLEDGE, SKILLS, AND COMPETENCIES 

Required:

∙ Bsc. in Accounting or equivalent in a similar role

∙ Proven work experience as an Accountant in the NGO environment

∙ Desired: having a Master’s Degree in Accounting or its equivalent is an added advantage ∙ Computer literacy – Microsoft Office, Excel essential.

∙ Five (5) years working experience working with donors funding

∙ Proactive, resourceful, solutions and result oriented

∙ Ability to work under pressure and work collaboratively.

To apply for this position, please send an updated CV, Cover Letter, and relevant certificates to  [email protected] and copy [email protected] or by hand delivery @ 1 George  Brook Street, IMATT Freetown via USA Embassy (the same building with Peak Lodge  Supermarket) on or before 16th August 2023. 

Women are strongly encouraged to apply as SLaDA has provided equal job opportunities for  everyone.

Please note that only shortlisted candidates will be contacted.

2.) District Project Officer

Title: District Project Officer  

Functional Area: Programme unit  

Reports to: Adolescent Sexual and Reproductive Health and Rights (ASRHR) Project Manager

Location: Moyamba District

Travel required: 50%

Effective Date: 1st September 2023

ROLE PURPOSE 

The Project District Officer will be responsible for the implementation and monitoring of activities of the  Adolescent Sexual and Reproductive Health project at the field district level. The project promotes  Adolescent Sexual and Reproductive Health and Rights and Comprehensive Sexuality Education with the  aim to empower girls and boys to decide on their bodies and lives.

DIMENSIONS OF THE ROLE  

The project is a 3 years EU development project that will be implemented by SLaDA and will involve  social norm change at the community level. The role will contribute to the quality planning,  implementation, monitoring and reporting of project activities in the project’s operational districts. The  role will be supported by the Project Manager. The District Project Officer will be working with children,  teachers, community stakeholders and SRHR service providers, with a particular focus on adolescent girls  in the implementation communities.

ACCOUNTABILITIES  

• Conduct field visits as required by the project
• Conduct forum discussions in coordination with SRHR service providers/stakeholders at the district  level for adolescent boys and girls,
• Responsible for mentoring and coaching young girls in the community
• Support strategies for advocacy and resource mobilization in the SRHR sector
• Support the development of messages for parents/caregivers on supporting their children’s learning and  well-being.
• Support in mobilizing key SRHR actors/partners and participate in sectoral meetings
• Organize district and community-level consultations with SRHR stakeholders including Parent Teachers  Associations (PTA), School Management Committees (SMCs), SLaDA Role Profile for Mother’s Clubs  (MC), Public Health Units (PHU), teachers and as well as school pupils, and youth groups. • Hold score carding activities at the chiefdom and district levels focusing on child participation with regards to the  project, including children with disabilities.
• To conduct regular coordination meetings (biweekly/monthly) with relevant stakeholders  • To collect relevant project data by using the agreed monitoring tools.
• To provide weekly and monthly monitoring data to the M&E Officer and the Project Manager.
• To timely report any issue with monitoring data collection to the M&E Officer and the Project  Manager.
• Ensures that Plan International’s global policies for Safeguarding Children and Young People and  Gender Equality and Inclusion are fully in their area of responsibility.
• Ensuring staff and associates are aware of and understand their responsibilities under policies and the  SLaDA Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and  managed in accordance with the appropriate procedures
• Promptly report any safeguarding and child protection issues through the SLaDA protection and  safeguarding focal point.

KEY RELATIONSHIPS  :

Internal 

• Sexual and Reproductive Health and Rights Project Manager.
• Operational support staff in the field office
• M&E Officer
• Programmes, Admin & Logs, Finance departments in the Head Office
• Business Development Manager
• CSE consultant

Partners district programme officers

• SRHR stakeholders and service providers in the district
• District Council stakeholders

• Community stakeholders
• District Ministries/Government departments/agencies
• Teachers and School Management Committees
• Young people

TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE  :

Essential 

• University degree or its equivalent (from a recognized institution) in the relevant field of Social  Sciences, Economics, Development, Gender or other similar,
• A minimum of 3 years working on sexual and reproductive health and rights projects in Sierra Leone
•  Experience working with SRHR stakeholders such as PHU officials.
• Excellent written and oral communication skills, including presentations
• Strong interest and willingness to engage in safeguarding and gender equality-related issues to  challenge norms and behaviours
• Passion for gender transformative programming, mission-driven work and personal values aligned with  SLaDA
• Ability to work under pressure, prioritize and meet deadlines
• Ability to coordinate partners in the programme

Desirable : 

• Experience in data collection within SRHR projects.
• Experience in working with young people, especially adolescent girls
• Experience in Comprehensive Sexuality Education
• Experience working in an EU-funded programme
• Experience working with Award Management Systems

SLaDA VALUES IN PRACTICE  :

We are open and accountable We create a climate of trust inside and outside the organisation by being  open, honest and transparent. We hold ourselves and others to account for the decisions we make and for  our impact on others while doing what we say we will do.

We strive for lasting impact  

We strive to achieve a significant and lasting impact on the lives of children and young people and to  secure equality for girls. We challenge ourselves to be bold, courageous, responsive, focused and  innovative.

We work well together  

We succeed by working effectively with others, inside and outside the organisation, including our  sponsors and donors. We actively support our colleagues, helping them to achieve their goals. We come  together to create and implement solutions in our teams, with children, girls, young people, communities  and our partners.

We are inclusive and empowering  

We respect all people, appreciate differences and challenge inequality in our programmes and our  workplace. We support children, girls and young people to increase their confidence and change their  own lives. We empower our staff to give their best and develop their potential.

PHYSICAL ENVIRONMENT  

The role will be required to travel to the schools/communities, health centres/ SRHR stakeholders  frequently (on a daily basis) to ensure timely support and supervision. The role will be based in the  district office of SLaDA in Moyamba and Port Loko districts.

LEVEL OF CONTACT WITH CHILDREN  

High level: Frequent interaction with children.

Method of application:

If you are a qualified Sierra Leonean who has read and met the criteria above, please forward your Cover  Letter, and CV with three referees to [email protected] copy [email protected] or by hand  delivery @ 1 George Brook Street, IMATT Freetown via USA Embassy (the same building with Peak  Lodge Supermarket) on or before 16th August 2023.

Women are strongly encouraged to apply as SLaDA has provided equal job opportunities for everyone. Please note that only shortlisted candidates will be contacted.