🇸🇱 Job Vacancies @ Solthis – 3 Positions
Solthis is recruiting to fill the following positions:
1.) National Logistician
2.) Logistic Assistant
3.) HIV Technical Officer
Solthis is an international health NGO which contributes to the strengthening of health systems to improve the access to quality care in countries with limited resources and/or with the vulnerable populations. Solthis is registered and has been operating in Sierra Leone since 2011 where our teams have been providing comprehensive technical support at both health facility, national and community levels to improve quality of HIV care.
From 2022, Solthis will support the implementation of the New Funding Model 3 (NFM3) to accelerate the achievement of 95-95-95 targets in Sierra Leone by 2024. Solthis will also work on other Health related projects that will be decided at the end of 2022.
See job details and how to apply below.
1.) National Logistician
Based in Freetown, and under the direct supervision of the Country Director, the National Logistician main responsibilities are:
Specific Tasks and responsibilities
SUPERVISION :
- The National Logistician is globally supervising a Logistic Officer, a Logistic Assistant, and the drivers, depending on the organigram. He is under the direct supervision of the Country Director and is responsible for all the logistic and procurement processes to be defined and implemented on the mission, in accordance with Solthis procedures, working closely with the National Administrator, and the HQ technical referents.
- The National Logistician is regularly maintaining a yearly planning of activities for the logistic department.
- The National Logistician is regularly maintaining a yearly procurement plan for the mission.
- The National Logistician send a monthly and end-of-the year report to HQ.
- The National Logistician participate to the daily routine of the mission: participation to evaluation mission in the field, proposal development and managing sub office with the admin/fin and programme teams.
LOGISTIC MANAGEMENT:
- The National Logistician is responsible for providing logistic support and overseeing the overall logistic processes in support of the objectives of the organization.
- The National Logistician handle the project logistics, organization, and safety by adequately scheduling staff, subcontractors, consultants, and vendors to ensure timely completion of projects.
- Works hand-in hand with subcontractors to ensure that communications and safety protocols are followed.
- Planning the set-up of project activities, training and workshop ie providing training material, hall rental and logistic needed for the training distributing the tasks to his supervisee.
- Supervise packing, crating, and warehousing, and storage duties in preparation for site distribution.
- Supervise the appropriate storage of materials and stationery.
- Responsible for supervising and accounting inventories in the organization.
- Organizing the repair of equipment on a yearly basis.
- Responsible to put in place contracts for periodical maintenance or purchase.
- Participate in the elaboration of tools and procedures by HQ and conduct implementation at mission level.
- Communicate all information concerning security to the Country Director. (Demonstration, riots, threats against staffs, social and political events, problem with vehicles or communication equipment.)
FLEET MANAGEMENT:
- Purchasing and maintaining vehicles for deliveries.
- Deciding whether to lease or buy vehicles or renting vehicles.
- Maintaining detailed records of vehicle servicing and inspection.
- Registering and licensing all vehicles under their management.
- Finding ways to cut costs and maximize profits.
- Developing strategies for greater fuel efficiency.
- Put in place a strong system of maintenance for vehicles in line with Solthis procedures
- Assisting the National Administrator in the recruitment of quality drivers into the fleet.
- Developing efficient driver schedules to leave Days.
- Managing drivers so they adhere to strict schedules and monitoring their behavior to ensure a high level of service.
- Scheduling regular vehicle maintenance to ensure operational efficiency.
- Utilizing GPS systems to monitor drivers and track vehicles in case of theft.
PROCUMENT MANAGEMENT:
- Preparing and updating a yearly plan for the purchase of equipment, services, and supplies.
- Following and enforcing the company’s procurement policies and procedures.
- Reviewing, comparing, analyzing, and approving products and services to be purchased.
- In charge of organizing the national and international biddings at mission level.
- Organizing inventories and maintaining accurate purchase and pricing records.
- Maintaining and updating supplier information such as qualifications, delivery times, product ranges, etc.
- Maintaining good supplier relations and negotiating contracts.
- Researching and evaluating prospective suppliers.
This description considers the main responsibilities of the position, it is not restrictive.
Skills required
| Skills and resources needed to perform the function | EDUCATION – Master in Logistic with at least 3 years of relevant experience
KNOW-HOW – Mastering the logistical organization of an international NGO. – Knowledge of the project management cycle, including operational and budget planning. – Budget management – Representation, and negotiation with national authorities at different level. – Great analytical skills – Good writing and synthesis skills – Language: mastering English compulsory, French will be an asset – Computer skills, including the usual software (Word, Excel, Outlook, etc.) – Ability to lead and manage a team.
KNOWING HOW TO BE – Good interpersonal skills, listening skills, communication skills, diplomacy, anticipation – Flexibility, adaptability, and ability to handle stress – Autonomy and proactivity – Ability to work in partnership and network |
| Relations and purpose of the relationship | Interns | – Collaboration with the National Administrator, the Programme Director, and their teams. – Relationships with members of the headquarters team (mainly with Administration Finance and Logistics.) |
| Externals | – MoHS and Ministry of Planning – Donors (institutional and private) – United Nations Agencies – National and local associations – International NGOs |
| This non-contractual document is subject to change according to the needs of the service |
Conditions
Starting date: ASAP
Project duration: 12 Months – with possibility of extension
Salary & benefits: According to professional experience and Solthis grid: Basic Salary of SLE 5,764 + Medical Insurance
Submission of applications: Please send your application in English (CV in PDF, cover letter in PDF, references, dates of availability) to the Country Director:
[email protected] , quoting reference “National Logistician”, by 25th November 2022.
Solthis reserves the right to close any vacancy before the advertised deadline. Thank you for your understanding.
2.) Logistic Assistant
Based in Freetown, and under the direct supervision of the National Logistician or the Logistic Officer, the Logistic Assistant main responsibilities are:
Specific Tasks and responsibilities
LOGISTIC MANAGEMENT:
- Organize the stewardship of the office and accommodations (Fuel, maintenance for generators, water, supply, plumbing, electricity, etc.)
- Checking the quality and documentation when receiving goods and equipment coming back from maintenance, particularly computers, AC, vehicles.
- Follow-up the monthly consumption of fuel and electricity for residences and offices.
- Make regular inventories of the office and accommodations.
- Management of the stock of office material / Stationery and inventory of the stock.
- Collaborate with the National Administrator and Programmes to the organization of trainings: book conference rooms, meals, equipment, photocopying, preparation and distribution of DSA and transportation expenses in collaboration with the Admin Assistant, attendance lists, etc.
- Carry out packing, crating, and warehousing, and storage duties in preparation for site distribution.
- Assist his supervisor on monitoring of any rehabilitation / construction of building as part of activity if any.
- Participate in the elaboration of monthly report (Documents, spreadsheets)
- Participate in the implementation of tools and procedures.
- Communicate all information concerning security to his supervisor and Country Director. (Demonstration, riots, threats against staffs, social and political events, problem with vehicle or communication equipment.)
FLEET MANAGEMENT:
- Assist his supervisor in the management of the fleet: filling the fuel at the station, filling the consumption table, monitoring the consumption with the drivers, organizing and monitoring maintenance, verification of legal documents (Logbooks, car registration, insurance), etc.
- The Logistic assistant supervise the drivers and manage the drivers, so they adhere to strict schedules.
- Monitoring driver behavior and ensuring a high level of service.
- Monitoring the driver schedules to Leave Days.
- Organize vehicle’s travel movements: requesting needs from the other departments every morning and every Friday for next week, drawing the weekly planning of movements on whiteboard.
- Assist his supervisor for the renting of vehicles or taxis.
- Assisting in the recruitment of quality drivers into the fleet.
- Assist his supervisor in registering and licensing all vehicles.
- Assist in maintaining detailed records of vehicle servicing and inspection.
- Assist in scheduling regular vehicle maintenance to ensure operational efficiency.
PROCUMENT MANAGEMENT:
- Gathering quotations and conduct local procurement in accordance with Solthis and Donor procurement procedures.
- Following the plans for the purchase of equipment, services, and supplies.
- Following and enforcing the company’s procurement policies and procedures.
- Participate to reviewing, comparing, analyzing, and approving products and services to be purchased.
- Maintaining good supplier relations.
- Assist to managing inventories and to maintaining accurate purchase and pricing records.
- Assist his supervisor in maintaining and updating supplier information such as qualifications, delivery times, product ranges, etc.
- Assist to researching and evaluating prospective suppliers.
This description considers the main responsibilities of the position, it is not restrictive.
Skills required
| Skills and resources needed to perform the function | EDUCATION – License in Logistics and 2 years of professional experience or a Logistic certificate with at least 5 years of relevant experience in logistics and administration in an NGO.
KNOW-HOW – Writing skills. – Language: English – Computer skills, including the usual software (Word, Excel, Outlook, etc.) – Ability to lead and manage a small team.
KNOWING HOW TO BE – Good interpersonal skills, listening skills, communication skills, diplomacy. – Flexibility, anticipation, adaptability, and ability to handle tight deadlines & stress. – Autonomy and proactivity. |
| Relations and purpose of the relationship | Interns | Fluid collaboration with all the Solthis staff. |
| Externals | Local providers |
| This non-contractual document is subject to change according to the needs of the service |
Conditions
Starting date: ASAP
Project duration: 12 Months – with possibility of extension
Salary & benefits: According to professional experience and Solthis grid: Basic Salary of SLE 1,764 + Medical Insurance.
Submission of applications: Please send your application in English (CV in PDF, cover letter in PDF, references, dates of availability) to the Country Director:
[email protected] , quoting reference “Logistic Assistant”, by 25th November 2022.
Solthis reserves the right to close any vacancy before the advertised deadline. Thank you for your understanding.
3.) HIV Technical Officer
Based in Freetown, and under the supervision of the Medical Officer , the HIV technical Officer main responsibilities are:
(1) Provision of capacity building to health care workers (HCW) involved in HIV services in order to improve the quality of HIV services to PLHIV.
(2) Implementation of other medical-related and transversal activities in the Districts of intervention in line with Solthis strategy, policies and principles.
He/She maintains effective working relationship with the other Medical Team members to ensure coherence and proper coordination of medical activities.
He/She facilitates cohesive and supportive collaboration between the health facility teams and Solthis teams, building confidence and teamwork among those involved.
Specific Tasks and responsibilities:
- Technical Support to district coordination bodies Provide support to District Health Management Team (DHMT) to ensure the integration of HIV in their routine activities
- Represent Solthis and attends coordination and partners’ meetings relevant to the project within the district of intervention and at national level whenever needed.
- Maintain a good relationship with other implementing partners in the district.
- Contributes to Solthis’ advocacy based on a right-based approach, in favour of free access to quality HIV care & services for all, free of stigma and discrimination
Capacity building of healthcare workers in order to improve the Quality of HIV Care:
- Conduct Participatory Assessments at health facilities and develop roadmaps accordingly to guide action points implementation for improvement of service delivery
- Ensure Implementation by HCWs/DHMT and follow up of the road map for improved quality of care by the health facilities.
- Include health facilities management teams and DHMT representatives in quality improvement & monitoring
- Provide onsite guidance and support to improve quality and organization of care and promote involvement of all stakeholders
- Support for the organization of care: ART dispensation based on Differentiated Care Model, organization of the patient flow, involvement of peer educators/CHWs, organization of the system of consultations and file archiving, implementation of Post Exposure Prophylaxis System.
- Build the capacity of the Health Care Workers with respect to counselling, testing, diagnosis, prophylaxis, care and treatment of HIV, OI management, TB/HIV co-infection, dispensing & adherence support, data management & analysis:
- Provide clinical mentoring including support for data management and analysis
- Conduct Joint-supportive supervision with District Management Teams
- Work closely with District Mentors identified and trained by NACP.
- Participate in training with other actors according to identified needs (associations, community, District Management teams…)
- Ensure integration of HIV services in various units by all HCWs at the supported sites (Maternity, Labour, Pharmacy, TB, nutrition, under 5 clinics…)
- Conduct trainings needs assessment of HCWs and develop on-site training plan
- Participate in the evaluation of training and reporting activities
Monitoring and Evaluation/ Project Reporting :
- Participate in defining, follow-up and reporting of project indicators related to medical activities: contribute to the designing of monitoring tools, quality data-collection and data-analysis
- Elaborate project monthly report
- Participate in the annual reporting as well as to donor reporting
Other activities :
- Provide support to other team members when required.
- Coordinate activities between the different team members with respect to implementation of HIV activities.
- Maintain effective working Relationships with all members of the team.
Skills required
| Skills and resources needed to perform the function | Education: Medical doctor or CHO with at least 3 years of relevant experience
KNOW-HOW Mastery of the project management cycle, including operational and budget planning Mentoring of health professionals in HIV clinical management Designing implementing and monitoring of health activities related to HIV management · Adult education Group facilitation Representation, dialogue and advocacy with health authorities at different level (national and district) Basic Budget management Analytical skills Writing and synthesis skills Language: English compulsory, French will be an asset Computer skills, including the usual software (Word, Excel, Outlook, etc.) Ability to lead and manage a team
KNOWING HOW TO BE Good interpersonal skills, listening skills, communication skills, diplomacy, anticipation Flexibility, adaptability and ability to handle stress Autonomy and proactivity Ability to work in partnership and network |
| Relations and purpose of the relationship | Interns | Close technical and programmatic collaboration: with PROSSAN project Collaboration with support functions Relationships with members of the headquarters team (mainly with technical referents and communication officer) |
| Externals | Health authorities at national, district and health facility levels Donors (institutional and private) United Nations Agencies National and local associations International NGOs Media |
| This non-contractual document is subject to change according to the needs of the service |
Conditions
Starting date: ASAP
Project duration: 12 Months – with possibility of extension
Salary & benefits: according to professional experience and grid Solthis: Basic Salary of SLE 3,950 + Medial Insurance
Submission of applications: Please send your application in English (CV in PDF, cover letter in PDF, references, dates of availability) to the Programmes Coordinator:
[email protected] , quoting reference “HIV Technical Officer”, by 18th November 2022.
Solthis reserves the right to close any vacancy before the advertised deadline. Thank you for your understanding.
