🇸🇱 Job Vacancies @ World Health Organization (WHO) – 8 Positions

Freetown, Sierra Leone Posted 2 years ago Posted on Accounting / Audit / Finance, Driving / Haulage, HSE / Safety Management, Human Resources / Recruitment, Information Technology / ICT, Logistics / Transportation / Supply

World Health Organization (WHO) is recruiting to fill the following positions:

1.) Logistics Travel & Protocol Assistant
2.) Child and Adolescent Health (CAH) Officer
3.) Emergency Response Officer
4.) Driver
5.) Finance Officer
6.) Programme Assistant
7.) ICT Officer
8.) HR Assistant

See job details and how to apply below.

1.) Logistics Travel & Protocol Assistant

Country Management Support Units (CSUs) have been established in the organisational structure to provide support for Managers and staff to frilly assiime their responsibilities in the GSM environment and to ensure compliance w'ith organization{tl policies, pl'oeedures. rules and regulations on all administrative and financial matters and transactions in the context of an Enterprise Resource Planning (ERP) system.

PURPOSE OF THE POSITION

Within the WHO Country Office (WCO), to provide support and services in the preparation of pre-requisites and the initiation of Procurement and lnventories Management, and Travel and Meetings Management in related transactions in GSM to both managers and staff members to perform GSM transactions in accordance with WHO rules, regulations and policies.

DESCRIPTION OF DUTIES

The Logistics and Travel Assistant reports to the Operations Officer, and provides support to both managers and staff members in performing GSM transactions in the following areas: -

Travels

l. Raise and manage meeting plans in GSM.

Raise and manage Travel Requests for meetings and official missions.
Ensure compliance with the Travel Policy.
Manage administrative arrangements for all WCO meetings and official missions and travel plans.
Track the implementation of missions' recommendations.
Assist in the production of reports, statistics, and/or information material when required.

The incumbent will serve as back up to the team members in similar or different positions within the WCO.

Logistics

Provide administrative support to the operations of the office through Supply Chain Management, Communicate with WHO clearing agency for WHO consignment to be cleared, timely and efficiently to ensure that clearing of shipments is completed within 14 days of arrival in country and maintain tracking of all WHO consignment. Requested for greenlight from government for incoming shipments when the need arises. Facilitated customs clearance, delivery, transportation, storage, and distribution of consignments.
Management of WHO warehouse and inventory effectively, implement stock control mechanisms and maintain the required stockpiles of essential emergency equipment. In collaboration with the Ministry of Health. Facilitate and prepare donation documents for items to be donated to the Ministry of Health or Partners.
Coordinating with OSL team and WHO GSC Shipping for incoming shipment into Sierra Leone to arrive timely, oversee the receipt, storage and distribution of goods (medical supplies, medical equipment, and donation materials).

Coordinate with the Ministry of Health and other partners to manage Logistics activities and emergency supply. Prepare donation documents to MOH and entering receipt in GSM, and timely submission of clearing invoices for payment settlement.
ASSET MANAGEMENT:

Ensured effective management of WHO assets. Conduct the annual Physical verification of Fixed Assets, Received and receipt of new asset in GSM, rectify all discrepancies and update assets in GSM. Submitted Fixed Asset Year End certificate to be submitted to AFRO by 31 December annually for audit compliance.

Ensure effective tracking management of WHO assets and establishment of comprehensive inventory (Fixed Assets Register) through measurable improvement by the asset management KPI. Frequently updating the fixed assets register in GSM and recommend assets for disposal and procurement of new assets.
FLEET MANAGEMENT:

Provide administrative support to fleet operation by managed WHO fleet and hiring vehicles, including planning and monitoring fleet movements and oversee the maintenance of vehicles log book, vehicle fuel consumption, vehicle maintenance report and GPS tracking for vehicle movement and speed. Provide regular vehicle running cost report using WHO Fleet Management software trackpoint.

Supervise WHO drivers and all vehicles and tasks assigned to drivers, support report on drivers’ performances. Ensured that all drivers and vehicles insurance are valid. Facilitated official vehicles and hiring vehicles for technical unit’s field activities and coordinate and planning technical units and operation fuel consumptions.
OFFICE MANAGEMENT:

Ensure effective management of office conducive to productivity as evidenced through measurable improvement to ensure clean working environment through daily monitoring and supervision of office cleaners.

Supervised the maintenance company to ensure proper maintenance of buildings and equipment through timely action to repair faults and damages.
Ensure office generators are in good working condition and water is always available at the office. Monitoring of WHO Office (lease property or rental agreement, utilities, generators, electricity supply, plumbing services, space management, offices allocation and create an improved working environment for all staff.
SECURITY:

In close cooperation with UNDSS Security Officer, ensuring appropriate and safe living conditions are provided to WHO deployed staff and responders, update WHO Staff on weekly and monthly security report from UNDSS and supporting office security guards on daily supervision of office security services.

REQUIRED QUALIFICATIONS

Education

Essential

Work requires completion of secondary school with training of general administrative practices with focus on Logistics, Procurement and Travel practices, theories and procedures. Training in logistics, supplies/procurement and travel would be an asset.

Desirable

Training in UN/HR systems is an advantage. Proven skills in drafting and editing required.

Experience

Essential

5 years of experience in administrative positions preferably with several years’ experience in the UN and have a sound knowledge of its rules, regulations, procedures and practices as related to the work.

Desirable

Experience in other areas such as Programme Management would be an asset.

Languages:

Essential: Excellent knowledge of English.

Desirable: Knowledge of French or other UN language. Working knowledge of local languages

Functional Knowledge and Skills

Work requires maintaining up to date knowledge on any changes to the standard operating procedures. The incumbent is also expected to maintain computer skills including skills Global Management System, to the standard of the Organization by self study or in-house training. Knowledge of WHO rules, regulations, policies and practices would be an asset.

WHO Competencies

Communicate credibly and effectively
Fosters integrations and team work
Producing results.
Moving forward in a changing environment.
Ensuring effective use of resources.

Other Skills (e.g. IT)

Work requires the use of word processing or other software packages, and standard office equipment. Formal or self-training in the use of standard office software. Training in Oracle-based or other ERP systems an asset.

Remuneration

Remuneration comprises an annual base salary starting at SLL 136,681 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

Additional Information

This vacancy notice may be used to fill other similar positions at the same grade level
Only candidates under serious consideration will be contacted.
A written test may be used as a form of screening.
In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
For information on WHO's operations please visit: http://www.who.int.
WHO is committed to workforce diversity.
WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

APPLY

2.) Child and Adolescent Health (CAH) Officer

Contribute to the reduction of mortality and morbidity of newborns, children and for the promotion of adolescent's health and development by strengthening the national capacity in planning, implementation, monitoring and evaluation of interventions to improve the health and nutritional status, building effective partnerships with health development partners for an integrated approach to Primary Health Care.

PURPOSE OF THE POSITION

The position is to provide technical support at the national level, the incumbent will manage child and adolescent health, Nutrition (CAHN) activities; provide technical guidance to the Ministry of Health (MOH) and partners on the managerial, organizational and operational aspects of CAH, the improvements in the (IMCI) interventions, ensuring the alignment with the Global strategy for children’s and adolescents’ health 2016–2030 and the WHO recommended standards throughout the full cycle of the incident, with special focus on affected and vulnerable population.

DESCRIPTION OF DUTIES

- Serve as the primary liaison for CAH&N between the Ministry of Health and WHO;
- Provide technical support to the Ministry of Health and its technical departments in the development, review and implementation of child and adolescent health and nutrition policies and strategies, including training and supervision.
- Support the adaptation of global and regional evidence based policies, strategies and plans for child, adolescent health and nutrition to fit the context of the country, with a view to reducing risk, morbidity and mortality and improving health across the life course.
- Build capacity for improved health service delivery for children and adolescent, at facility and community levels, and monitor progresses on health status;
- Facilitate national counterparts in operational researches related to child and adolescent health and nutrition;
- Work with other clusters in the Country Office, IST and AFRO in addition to other relevant international, regional and national counterparts to advocate for WHO's work on child and adolescent health and nutrition;
- Participate in resource mobilization and contribute to proposal development and implementation of, but not limited to, child and adolescent health and nutrition;

- Compile periodical reports and provide relevant programmatic information for internal and external reporting purposes.

Perform any other work requested by the supervisors.

REQUIRED QUALIFICATIONS

Education

Essential

First university degree in Pediatrics or other related field from an accredited/recognized institute.

Desirable

Training in Public Health; Adolescent Health, Integrated management of Childhood illnesses, Infant and Young Child Nutrition, Health Programme Management or Epidemiology or an advanced degree in Medicine/Public Health will be of an added advantage;

Experience

Essential

At least five years of progressively responsible professional experience in the implementation, organization, and management of Public Health programmes in areas of CAH/N.

Desirable

Experience in policy development and strategic planning, monitoring and evaluation in CAH & Nutrition ; Relevant work experience with WHO and/or UN agencies, health cluster partners; experience working in relevant nongovernmental or humanitarian organizations.

Languages:

Essential: Excellent knowledge of the English.

Desirable: Knowledge of French or other UN language.Working knowledge of local languages

Functional Knowledge and Skills

- Sound knowledge of the principles, practice, methodology and techniques in public health, epidemiology, communicable disease surveillance and control.
- Ability to collect, analyze and use data for program monitoring and evaluation.
- Ability to monitor and communicate progress, write concise reports.

Skills in programme and proposal development, project management and promotion of national capacities,
Ability to work with partners proactively, including effective chairmanship of stakeholder meetings.

WHO Competencies

Building and promoting partnerships across the Organization and beyond
Respect and promote individual and cultural differences
Ensuring the effective use of resources
Teamwork.
Communication

Other Skills (e.g. IT)

Proficiency in all MSOffice software applications

REMUNERATION

Remuneration comprises an annual base salary starting at SLL 367,653 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

This vacancy notice may be used to fill other similar positions at the same grade level

Only candidates under serious consideration will be contacted.

A written test may be used as a form of screening.

In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

For information on WHO's operations please visit: http://www.who.int.

WHO is committed to workforce diversity.

WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

This is a National Professional Officer position. Therefore, only applications from nationals of the country where the duty station is located will be accepted. Applicants who are not nationals of this country will not be considered.

APPLY

3.) Emergency Response Officer

The mission of WHO’s Health Emergencies Programme (The Programme) is to help countries, and to coordinator international action, to prevent, prepare for, detect, rapidly respond to, and recover from outbreaks and emergencies.

PURPOSE OF THE POSITION

In the context of the WHO Health Emergencies Programme, the incumbent will manage the development of national plans and critical core capacities for all-hazard health emergencies; support the monitoring, evaluation and objective assessment of country core capacities, ensuring the implementation of the International Health Regulations. The incumbent will be deployed to emergency operations when required.

DESCRIPTION OF DUTIES

- Advise on the development, implementation and evaluation of country strategies and workplans pertaining to the Country Health Emergency Preparedness & International Health Regulations national programme, ensuring compliance with WHO's organization-wide CPI strategies.
- Collect, assess and track the status of technical and financial support to country core capacities, the development of national action plans and the costing to prepare for, detect and mount a rapid and effective response to public health emergencies, address gaps in close collaboration with HQ and the respective Regional Office.
- Ensure the documentation of progress, outcomes and effectiveness, monitoring and evaluation of country capacity and of national action plans related to the implementation of IHR (2005).
- Manage the IHR work related to the required national procedures, skills, information sharing and coordination mechanisms are established and functioning, particularly through an effective National IHR Focal Point.
- Where relevant and in close collaboration with the Country Office, support the provision of data and information required for any IHR-related documents to be presented to WHO Governing bodies, for the work and deliberation of an IHR Emergency Committee or an IHR Review Committee or an IHR technical consultation.
- Implement policies, norms, standards and guidelines to support the development of critical core capacities for global health security, provide training and support to national authorities to develop critical core capacities.
- Promote multi-disciplinary and cross-cutting approaches and activities with key partners, at the country level, such as OIE, FAO, ICAO, UNWTO , to ensure the successful implementation, monitoring and evaluation of capacities in line with IHR (2005) requirements, as well as the identification of financing for country plans.
- As and when required, support the assessment of the performance of national transport, tourism and mass gatherings capacity, the dissemination of practical guidelines and tools to support the enhancement of the national capacities, oversee the effective implementation of national surveillance systems and the implementation of best practices in accordance with IHR (2005) requirements.

- Represent the Country Office at official meetings as needed.

Perform any other related duties, as required by the functional supervisor.

REQUIRED QUALIFICATIONS

Education

Essential

Advanced university degree (Masters level or above) in a health field or Medical degree.

Desirable

Specialized training in epidemiology. Specialized training in emergency/humanitarian response. Post-graduate degree in public health or public health-related discipline from an accredited/recognized institute.

Experience

Essential

At least five (5) years of international and national professional experience in planning, developing and implementing health security, emergency, surveillance, disease control, and/or public health programmes. Relevant experience with the inter-agency mechanisms used to coordinate international preparedness for and response to health emergencies, including those most relevant to coordination of health policy and action in health emergencies. Relevant experience in the implementation of International Health Regulations (2005).

Desirable

Relevant work experience in WHO, other UN agencies; experience working in relevant non-governmental or humanitarian organizations. Experience in developing countries..

Languages:

Essential: Excellent knowledge of the English.

Desirable: Knowledge of French or other UN language. Working knowledge of local languages

Functional Knowledge and Skills

Thorough knowledge of International Health Regulations (2005), the epidemiology of infectious diseases and other global health security threats, and of issues and practices for disease prevention and control.
Proven ability to coordinate and manage projects, build partnerships with multiple partners in the context of health emergencies.
Sound tactical thinking with the ability to formulate clear comprehensive strategies and plans.
Demonstrated organizational skills with the ability to multi-task and produce results under pressure.

WHO Competencies

Building and promoting partnerships across the Organization and beyond
Respecting and promoting individual and cultural differences
Ensuring the effective use of resources
Teamwork.
Communication

Other Skills (e.g. IT)

Proficiency in all MSOffice software applications.

REMUNERATION

Remuneration comprises an annual base salary starting at SLL 367,653 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

This vacancy notice may be used to fill other similar positions at the same grade level

Only candidates under serious consideration will be contacted.

A written test may be used as a form of screening.

Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

For information on WHO's operations please visit: http://www.who.int.

WHO is committed to workforce diversity.

WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

APPLY

4.) Driver

Country Management Support Units (CSUs) have been established in the organizational structure to provide support for Managers and staff to fully assume their responsibilities in the GSM environment and to ensure compliance with organizational policies, procedures, rules and regulations on all administrative and financial matters and transactions in the context of an Enterprise Resource Planning (ERP) system.

DESCRIPTION OF DUTIES

Under the direct supervision of the NPO/Operations Officer, the incumbent performs the following duties :-

-Drives office vehicles to provide transportation of authorized personnel and delivery and collection of mail, documents and other items;

-Meets official personnel at the airport and facilitates immigration and customs formalities as required;

-Responsible for the day-to-day maintenance of the assigned vehicle, checks oil, water, battery, brakes, tires, etc., performs minor repairs and arranges for other repairs, regular servicing and ensures that the vehicle is kept clean;

-Logs official trips, daily mileage, gas consumptions, oil changes, greasing, etc.;

-Ensures that the steps required by the rules and regulations are taken in case of involvement in accident;

-Performs other duties as required.

REQUIRED QUALIFICATIONS

Education

Essential : At least Junior Secondary School education and a valid driver’s licence of the country.

Desirable : Experience

Essential : At least one year driving experience as a driver and A safe driving record.

Desirable : UN experience would be an advantage.

Skills

- Knowledge of driving rules and regulations of the country and skills in minor vehicle repair;
- Ability to read, write and understand instructions in the working language and

An ability of writing a concise and faithful report of the accidents.

WHO Competencies

Communicating in a credible and effective way
Producing results
Knowing and managing yourself

Use of Language Skills

Essential: Expert knowledge of English.

Desirable: REMUNERATION

Remuneration comprises an annual base salary starting at SLL 58,282 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

This vacancy notice may be used to fill other similar positions at the same grade level

Only candidates under serious consideration will be contacted.

A written test may be used as a form of screening.

Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

For information on WHO's operations please visit: http://www.who.int.

WHO is committed to workforce diversity.

WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

APPLY

5.) Finance Officer

Country Management Support Units (CSU) have been established in the organisational structure to provide support for Managers and staff to fully assume their responsibilities in the GSM environment and to ensure compliance with organizational policies, procedures, rules and regulations on all administrative and financial matters and transactions in the context of an enterprise resource Planning (ERP) system.

PURPOSE OF THE POSITION

The purpose of this position based at the WHO Country office is to ensure implementation of the Financial and Asset Management pillar one of the four pillars of accountability which forms the essential elements of managerial accountability. These interconnected pillars operate in an integrated fashion to support WHO in achieving its mandate and expected results. Each must be working well in order for accountability to function effectively in the Organization.

The Financial and Asset Management pillar refers to staff and managers’ responsibilities to demonstrate stewardship of funds, safeguarding of assets and the effective, efficient and economical use of financial resources entrusted to them. The WHO Financial Rules and Regulations and the WHO Financial Strategy guide the management of this pillar

DESCRIPTION OF DUTIES

- Organize the day-to-day budget and financial operations encompassing monitoring and clearance, financial accounting and reporting, work plan and award management including cash flow forecasting and monitoring, while liaising with relevant team members.
- Support the funding allocations and awards, prepare necessary forms for the awards’ cycle and implements all budgetary and financial actions in the Global Management System (GSM), this includes work plan funding requests, submission of award budgets, reprogramming of awards and preparation of expenditure batches, while ensuring speedy response to the incident management team’s financial requests. Ensure expenditures are appropriately charged to awards in line with the conditions in agreements with donors.
- Follow-up on donor proposals and reporting deadlines; verify and provide budgetary clearance to proposals and reports for resource mobilization team ensure compliance with relevant financial policies, procedures and emergency SOPs.
- Track and report on financing against budget: monitor implementation rates, consolidate financial data, prepare periodic/ad hoc budgetary and financial statements and returns, identify financial gaps, and recommend alternative action to mangers as appropriate.
- Update and maintain an accurate tracking system of all financial activities pertaining to the emergency preparedness, recovery and response operations at the country level.
- Ensure accurate recording of financial transactions, calculation and payment of salaries, allowances and other payments to staff, non-staff, contractors and vendors.
- Oversee imprest account management: analyse expenditures against approved allocations, reconcile cash books with bank statements.
- Brief/debrief staff members, consultants and WHO responders, on relevant financial and budgetary rules and procedures.

- Follow-up on any outstanding audit recommendations related to area of work.

Perform any other related incident-specific duties, as required by the functional supervisorPerforms all other related duties as assigned.

REQUIRED QUALIFICATIONS

Education

Essential

First university degree in accounting, financial management, business or public administration or economics with specialization in budgeting/accounting from an accredited/recognized institute.

Desirable

An advanced university degree in in business administration, finance, accounting, or public administration. Professional qualification or certification in accounting/accountancy

Experience

Essential

A minimum of one year’ experience, working in finance, budget/accounting. Demonstrated experience in accounting and consolidation of financial data using ERP systems or similar.

Desirable

Languages:

Essential: Excellent knowledge of the English.

Desirable: Knowledge of French or other UN language. Working knowledge of local languages

Functional Knowledge and Skills

Thorough knowledge of accounting, budgetary and financial management principles and their application.
Excellent understanding of accounting practices and procedures, including the application of IPSAS.
Strong analytical, time management and problem solving skills.
Knowledge of WHO rules, regulations, policies and practices would be an asset.

WHO Competencies

Communicating in a credible and effective way
Producing results
Moving forward in a changing environment
Fostering integration and teamwork

Other Skills (e.g. IT)

Excellent knowledge of Microsoft Office applications
Advanced knowledge of relevant financial computer applications preferably Oracle Enterprise resource planning (ERP) or similar packages.

REMUNERATION

Remuneration comprises an annual base salary starting at SLL 243,076 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

This vacancy notice may be used to fill other similar positions at the same grade level

Only candidates under serious consideration will be contacted.

A written test may be used as a form of screening.

Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

For information on WHO's operations please visit: http://www.who.int.

WHO is committed to workforce diversity.

WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

APPLY

6.) Programme Assistant

The country team is responsible for promoting technical cooperation, stimulating interest and coordinating assistance for health development based on global and regional strategies and WHO guidelines. It is also responsible for contributing to the collection, analysis and dissemination of health information

DESCRIPTION OF DUTIES

- Initiate correspondence projects on the orientation of Program Managers; finalize them in accordance with WHO and departmental styles and check language, grammar and accuracy before submission for approval and signature;
- Organize the administrative preparation of internal and external meetings, including the preparation of business plans in GSM / Oracle, letters of invitation, cost estimates and travel requests; assist in the preparation of documents; sending materials and liaising with participants and others involved;

Analyze correspondence and requests received, highlight incoming documents and attach background information and identify areas requiring action by Program Managers, drawing attention to important issues. Schedule meetings of Program Administrators, according to schedules and needs; take minutes of meetings and follow up on issues requiring action to ensure prompt response to WHO requests;
Obtain information documents for meetings, seminars, workshops, etc. which Program Administrators take part in, verify their availability and ensure that they have the appropriate information files and documents;
Ensure that technical reports and documents conform to WHO standards, rules, practices, procedures and editing style and correct them as necessary prior to submission to the Representative's signature.
Use appropriate monitoring tools, monitor and ensure deadlines and deadlines are met, and correspondence and requests are analyzed and processed as soon as possible;
Use GSM to prepare requests for official travel by Program Administrators. Make airline and hotel reservations, prepare travel records and handle other related matters upon request;
Perform other related duties as required or directed, including support to the Administration and the Representative's Office.

REQUIRED QUALIFICATIONS

Education

Essential : Completion of secondary school followed by administrative training.

Desirable : Experience

Essential : A minimum of 5 years of experience in in administrative support positions a recognized public or private institution

Desirable : Experience in administrative support positions within WHO or another UN agency is an asset. Experience in Oracle-based systems or another ERP-like system is an asset.

Skills

The incumbent will demonstrate mastery; actualize his knowledge in the use of modern office technology through internal courses, on the job or self-training. He / she keeps abreast of changes in procedures and practices, rules and regulations, organizational structure, in Country Office, organic group and WHO, to be able to brief and explain procedures to other members Staff.

WHO Competencies

Communicating Credibly and Effectively
Foster integration and teamwork;
Produce results;
Move forward in a changing environment;
Manage resources effectively.

Use of Language Skills

Essential: Expert knowledge of English.

Desirable: REMUNERATION

Remuneration comprises an annual base salary starting at SLL 111,123 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

This vacancy notice may be used to fill other similar positions at the same grade level

Only candidates under serious consideration will be contacted.

A written test may be used as a form of screening.

Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

For information on WHO's operations please visit: http://www.who.int.

WHO is committed to workforce diversity.

WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

APPLY

7.) ICT Officer

Country Administrative Support Units (CSUs) have been established in the organizational structure to assist managers and staff in fully discharging their responsibilities in the Global Management Information System (GSM) environment and to ensure compliance with institutional policies, procedures, rules and regulations on all administrative and financial matters and transactions in the context of an enterprise resource planning (ERP) system.

PURPOSE OF THE POSITION

The objective of this position is to provide information and communication technology services to the WHO country office.

DESCRIPTION OF DUTIES

- Lead and manage information technology infrastructure projects and services in the country office and advise/brief the WHO Representative accordingly.
- Provide end-user IT support and ensuring service requests/incidents recorded and are attended to in a timely manner.
- Maintain the IT assets inventory and provides quarterly reports (hardware, software and licenses).
- Responsible for the installation, maintenance, configuration, administration, and reliable operation of the LAN/WAN network infrastructure in compliance with WHO standards.
- Responsible for the installation, maintenance, configuration, administration, and reliable operation of managed workstation environment, servers, and data storage areas within the country.
- Monitor server hardware and communications infrastructure performance, including VSAT, Internet links and services and telephony systems and ensure capacity planning.
- Install and support the information collaborative tools and online video conferencing platforms.
- Implement and ensure appropriate processes for data protection, backup, disaster recovery, and failover procedures are in place.

- Responsible for security/cybersecurity processes and procedures and ensure prompt remediation of discovered threats and vulnerabilities.

Provide internal training to end-user on the use of computer hardware, software and IT related services/tools.
Develop and maintain appropriate documentation and policies related to end-user support and the infrastructure.
Contribute to the preparations of budgets, work programs, and spending plans related to information and communications technology.
Collaborate with IT colleagues in the WHO Regional Office, Country Offices, WHO HQ and UN Agencies on IT projects and services as and when necessary.
Perform other duties as required

REQUIRED QUALIFICATIONS

Education

Essential

University degree or equivalent training and/or experience, in Computer Science, Electrical Engineering or any other related field.

Desirable

PRINCE2, ITIL, Microsoft and CISCO Certifications will be an asset.

Experience

Essential

At least 1 year work experience in the implementation, administration, and maintenance of workstations, servers and network infrastructure, end-user support and project management.

Languages:

Essential: Excellent knowledge of the English.

Desirable: Knowledge of French or other UN language.

Functional Knowledge and Skills

Strong knowledge in LAN/WAN architecture, configuration, and administration.
Practical knowledge and administration of server and workstation operating systems, active directory, and associated components, end-point detection and response systems, backup software applications.
Practical knowledge and understanding of server virtualization
Practical knowledge and understanding of CISCO switches, routers, active devices, and software.
Knowledge in implementation and managing IT security/cybersecurity systems and tools.
Good analytical and problem-solving skills, intuitive with a high sense of responsibility towards achieving results in a timely manner.
Demonstrated ability to write technical documentation and use various project management methodologies
Ability to work well in a team setting and under pressure.

WHO Competencies

Communicating in a credible and effective way
Producing results
Moving forward in a changing environment
Fostering integration and teamwork

Other Skills (e.g. IT)

Very good knowledge of enterprise resource planning systems and processes.
Strong computer skills in office applications, including Excel, Power Point and Word.

REMUNERATION

Remuneration comprises an annual base salary starting at SLL 243,076 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

This vacancy notice may be used to fill other similar positions at the same grade level

Only candidates under serious consideration will be contacted.

A written test may be used as a form of screening.

Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

For information on WHO's operations please visit: http://www.who.int.

WHO is committed to workforce diversity.

WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

APPLY

8.) HR Assistant

DESCRIPTION OF DUTIES

The Human Resources Assistant reports to the Operations Officer, and performs the following GSM duties:-

1.He/she assists in providing relevant HR information and initiating transactions in GSM in the following areas:

Initiate position actions (Position classification and reclassification actions);
Initiate Hiring and staffing actions, including requesting vacancy notices and hiring of consultants and APWs to individuals through the Procurement module;
Contract Management (appointments, extension of appointments, separation actions) changes in status actions;
Advise on possible reasons of HRAP rejections;
Provide support to Staff in initiating TRs for statutory travels (Processing of staff entitlements);
Provide support to Staff in the use of the staff self-service module (GSM end-users).
Monitoring and Reporting of HR Actions:
Through regular reporting, he/she will monitor transactions initiated, appointments coming to an end that need to be extended, and separation actions for timely action on the part of managers and staff.
He/she will liaise with HR counterparts in HRM/AFRO and GHR to ensure a proper follow-up on actions initiated at the RSU level;
Leave Administration;
The incumbent will serve as backup to the team members in similar or different positions within the RSU.

REQUIRED QUALIFICATIONS

Education

Essential

Work requires completion of secondary school. Knowledge of general administrative and HR Policy theory and procedures

Desirable

Training in UN/HR systems is an advantage. Proven skills in drafting and editing are required

Experience

Essential

At least 5 years of experience in Human Resources and preferably with several years’ experience in WHO in an administrative cluster to have a sound knowledge of its rules, regulation, procedures and practices as related to the work.

Desirable

8 years of experience in Human Resources and preferably several years’ experience in WHO in an administrative cluster to have a sound knowledge of its rules, regulation, procedures and practices as related to the work.

Languages:

Essential: Expert knowledge of English..

Desirable:

Functional Knowledge and Skills

- Ability to read, write and understand instructions in the working language
- Knowledge of driving rules and regulations of the country and skills in minor vehicle repair.

- An ability to write a concise and official report of incidents.

Knowledge of driving rules and regulations, chauffeur protocol and courtesies, local roads and conditions.
Ability to assess vehicles for mechanical fitness and skills in minor vehicle repairs.
Ability to work in a team

WHO Competencies

Knowing and managing yourself
Producing results
Fosters integration and teamwork
Moving forward in a changing environment
Respecting and Promoting individual and cultural differences

Remuneration

Remuneration comprises an annual base salary starting at SLL 111,123 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

Additional Information

This vacancy notice may be used to fill other similar positions at the same grade level

Only candidates under serious consideration will be contacted.

A written test may be used as a form of screening.

Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

For information on WHO's operations please visit http://www.who.int.

WHO is committed to workforce diversity.

WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

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World Health Organization (WHO)

www.who.int

Job Information

Status: Open No of vacancies: 8 Job type: Full Time Salary: Negotiable Publish date: 05 Nov 2022

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