🇸🇱 Job Vacancies @ World Vision

Freetown | Sierra Leone Posted 10 months ago Posted on Accounting / Audit / Finance, Education / Teaching / Training, Engineering / Technical, Logistics / Transportation / Supply

World Vision is recruiting to fill the following positions:

1.) Associate Technical Director
2.) Monitoring, Evaluation, Accountability and Learning Manager
3.) Associate Finance Director
4.) Supply Chain Manager
5.) Chief of Party

See job details and how to apply below.

1.) Associate Technical Director

MAJOR RESPONSIBILITES

Oversee Grant Implementation: 35% of time

Direct and oversee World Vision’s work in the GF program, ensuring that all program goals are met.
Manage grant budget within approved spending levels.
Identify issues and risks related to program implementation in a timely manner and suggest appropriate program adjustments to the Chief of Party.
Ensure grant expenses are reasonable, allocable, prudent and spent in accordance with GF rules and regulations to ensure clean audits.

People Management: 30% of time

Organize and direct the work of grant staff and short-term advisors, set individual performance objectives cascaded from program objectives to all staff hired in the project.
Provide supervision, training and performance management coaching and feedback.
Support Staff Learning and Development according with WVI policy.
Develop and update workforce planning.
Ensure strong staff management practices, consistent with WV policies, GF requirements and local laws.
Ensure proper technical capacity of staff is available

Effective and accurate reporting and communication: 15% of time.

Establish and maintain effective reporting, evaluation, and internal communication.
Ensure timely and accurate narrative reports aligned to the program Performance Framework and the overall requirements of the donor.

Networking and Liaison with different stakeholders: 15% of time.

Liaise with the Government of Sierra Leone and relevant line Ministries officials, diseases programs, SRs, SPs, the Country Coordinating Mechanism (CCM) and other organizations as appropriate.
When delegated by CoP represent the project in meetings with GF and other stakeholders.
Close collaboration with WVISL Programs Department for implementation of the grant activities as well as close collaboration within the Resources Development and Management Department on donor positioning, lessons learned, grant health and quality improvement.

Other responsibilities: 5% of time.

Participate to WVISL technical and management engagements to foster programmatic integration and collaboration for impact and sustainability.
Carry out additional responsibilities as assigned, including administrative and planning functions.

KNOWLEDGE, SKILLS AND ABILITIES

At least 10 years’ experience in the management of or in the administration of complex health projects.
Extensive experience in operational management or administration of health projects, especially HIV, TB and Malaria programs, and dealing with international partners (Global Fund, PMI, PEPFAR, etc…);
A minimum of a Master’s degree in Project Management / Social Sciences / Public Health
Knowledge of development issues, trends, challenges, and opportunities and implications to community development, particularly public health
In-depth knowledge of matters related to health systems strengthening and related implementation approaches with Global Fund (GF)
Hands on operational experience implementing GF projects in a wide variety of contexts
Demonstrated experience as development professional managing pool of technical support;
Knowledge of operational issues in HIV/TB and Malaria programming
Knowledge of effective participatory M&E systems;
Knowledge of supply chain management processes.
Knowledge of financial management systems.

List additional work experience required as a minimum qualification for this position.

Strong ability to develop and monitor a dynamic partnership with organizations of civil society and decentralized government agencies and services;
Be able to use, interpret a complex set of information for decision making;
Ability to prepare reports, perform strategic program analysis, briefing notes and prospective short-and-term management;
Be able to take responsibility, make decisions and monitor their execution in a timely manner;
Have demonstrated ability to work independently;
Have strong experience in coaching, training supervision and counseling;
Ability to communicate effectively orally and in writing using English and French Preferably Creole.
Have proficiency in the use of computer tools (word processing, databases, Internet/Intranet).
Availability for travel within and outside the country.

Preferred Skills, Knowledge and Experience:

Be committed to the well-being of children and able to adhere to the vision and mission of WV including commitment to gender equality; inclusion, and human rights approach.
Ability to consistently produce quality results in a timely manner;
Strongly drives performance forward in area of the business for which he/she is responsible;
Involves others in setting and achieving goals;
Creates strong sense of purpose within own part of the business and with stakeholders;
Demonstrates honesty and transparency in holding self and others to account to deliver on agreed goals and WV standards of behavior;
Set strong strategy in own part of organization;
Balances future vision with practical delivery;
Cross cultural adept;
Acts as a team player, willing to get the best outcome overall, adjusting own priorities if necessary;
Creates and delivers outcomes in complex partnerships, keeping key stakeholders on board;
Sets a strong learning culture in the project/program he/she is managing;
Uses opportunities across WV to develop others;
Remains calm and positive under pressure an in difficult situations;
Sense of initiative;
Good capacity to prevent and solve problems and potential conflicts;
Critically evaluates work effectiveness and searches for better ways of working.

Work Environment:

Be prepared to travel to implementation sites and regional, global meetings as required.

APPLY

2.) Monitoring, Evaluation, Accountability and Learning Manager

With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Employee Contract Type:

Local - Fixed Term Employee (Fixed Term)

Job Description:

MAJOR RESPONSIBILITES

Establish and operationalize a robust monitoring, evaluation accountability and learning system: 35% of time.

Develop and update a costed M&E work plan using appropriate template. The workplan should cover at-least one or two years. This should include the cost of the impact/outcome measurement framework including costs for each activity regardless of frequency (one time or routine).
Work with GF and MOH staff to finalize indicator definitions and measurements by ensuring that M&E plan include a table presenting all indicators for which data are collected by national disease program or by Principal Recipient, depending on the performance framework approved by Global Fund.
Put in place a system/plan to collect data for measuring impact/outcome indicators and programmatic indicators.
Design and roll out a data management system that promotes interoperability and/or triangulation of programmatic data to facilitate monitoring across disease programs
Ensure that data management (data collection, storage, processing and analysis) is appropriately done in order to generate the reports at national and district level
Develop and operationalize information dissemination strategy that ensures exchange of feedback and information to the community and facility level as well as national and international stakeholders
Ensure that data is collected, analysed and used to inform decision-making and increase efficiency and effectiveness of the program through a periodic report according to the Global Fund requirements.
Lead the roll out of Commcare application to support routine data collection
Ensure that the M&E plan demonstrate coordinated governance arrangements, data flow and data sharing and harmonized supervision.
Establish and roll out programme accountability mechanisms that promote provision of information, consultation and participation of participants including KPs and collection and acting on complaints and feedback.
Engage MOH DPPI unit, disease programs and sub national units to ensure that data sharing and learning practices are harmonized
Network with external and internal partners to promote a culture of learning and achieve M&E excellence
Support the Sub Grantees to conduct routine learning forums
M&E plan and costed work plan that is linked to national plan is available and used by the GF program
A plan is in place to collect data for measuring impact/outcome indicators and programmatic indicators
A robust data management system that promotes interoperability and triangulation of programmatic data is in place
An information dissemination strategy is in place
Data and information are available for decision making
A robust accountability system is in place
Staff, Sub Recipients and implementing partners have capacity to use digital health tools such as Commcare.
Beneficiary tracking system in place that does not allow for double counting and bias

Data Quality Assurance: 15% of time

Develop data quality assessment protocols
Develop and operationalize data quality assurance mechanisms that ensure quality of data during data collection, transfer, compilation, analysis and storage. This mechanism should include how late, missing and incomplete data is accounted for.
Carry out routine data quality assurance to prevent M&E fraud in relation to program targets and service delivery. This may include organizing internal data quality audits.
Develop improvement plans for data quality, reporting completeness and/or timeliness (people, systems, processes, tools to review and suggest improvements)
Put in place mechanisms to ensure data security including cybersecurity, storage, transmission and use
Data quality assessment protocols is in place
Data submitted to Global Fund meets expected quality standards
Routine data quality assurance is conducted to prevent M&E fraud
Improvement plans are in available and used to improve quality
Data protection protocols are in place

Capacity building: 15% of time

Assess M&E capacity of grant, Sub Recipient and implementing staff and develop capacity building plan so as to improve the M&E human resource capacity over the plan’s life span
Plan and roll out training for Global Fund grants staff, Sub Recipients and implementing partners to strengthen MEAL capacity.
Provide appropriate mentoring, coaching and supervision in order to equip, motivate and empower grant M&E staff, sub recipients and implementing partners.
Guide staff and sub-grantees to identify and resolve issues and challenges in monitoring systems, using ongoing mentorship and coaching approach
Assessment report and capacity building plan is documented
Global Fund, Sub Recipient and implementing partners have MEAL capacity
Program Review, Evaluation, and Surveys: 20% of time
Supervise program’s overall performance, cost effectiveness and impact by doing program reviews, evaluations and surveys according to norms and requirements of Global Fund and provide data for decision making
Coordinate planning and execution of national HIV, TB, Malaria surveys and studies according as per internationally agreed guidelines/standard protocols (Stigma Index Surveys, Drug Resistance Studies, TB prevalence surveys and Malaria Indicator Survey)
Consolidate national and sub-national population size estimates to be used to inform programming (obtain reliable coverage estimates, identify population in need of routine services or targeted programs for key populations)
Support execution of regular national analyses of sub-national, disaggregated data as well as regular analyses at the provincial and district levels to inform planning and/or programmatic decisions
Conduct or contribute to relevant analyses to inform resource mapping, stratification, optimization, intervention targeting and efficient deployment of resources
Ensure ethical collection and protection of data including privacy, confidentiality, access to health information and data protection.
Programme reviews periodically and results used to support decision making
National surveys completed on time
Population size estimates are available to inform programme decision making
Regular analyses done at sub national and national level and results used to inform planning and programmatic decisions
Ethical protocols are observed in the GF program
Strong collaboration established with MOH DPPI unit and other M&E programs

Reporting: 15% of time

Compile periodic reports for each Global Fund component (Malaria, HIV, TB, RSSH), facilitate review and submission to GF
Review reports from sub recipients and implementing partners and provide feedback
Build capacity of the PR2 staff, Sub Recipients and implementing staff on quality reporting
Prepare MMRs and submit to Chief of Party
Lead integration of HMIS data systems used by World Vision (Commcare) and MOH (disease specific HMIS, community data systems, private health sector data) to facilitate seamless reporting
Quality reports produced and submitted on time
Sub Recipients and implementing partners have capacity to produce quality reports that meet or exceed GF standards
HMIS systems are fully integrated to facilitate seamless reporting.

KNOWLEDGE/QUALIFICATIONS FOR THE ROLE

Required Professional Experience

Must have 4 to 7 years of progressive relevant experience in monitoring and evaluation in public health sector, epidemiological literacy and surveillance.
5 years of progressive relevant experience in program management.
Experience developing monitoring and evaluation frameworks for public health programs (designing questionnaires, conducting surveys/research).
Experience in digital health systems such as DHIS2.
Experience working in developing country and maintaining good relations with international organizations.

Required Education, training, license, registration, and certification

University degree in Public Health, Epidemiology, Monitoring and Evaluation, Statistics, International Development and Rural Development. Certification in monitoring and evaluation will be an added advantage.

Preferred Knowledge and Qualifications

Proficiency in written and spoken English. Excellent analytical skills using platforms such as SPSS, STATA, ENA SMART, NVIVO. Excellent research skills. Good interpersonal, organizational and management skills. Ability to maintain performance expectations in diverse cultural contexts and physical hardship conditions. Ability to solve complex problems and exercise independent judgement. Knowledge of the Global Fund and World Vision policies and procedures. Experience working with national disease programs in the area of monitoring and evaluation.

Travel and/or Work Environment Requirement

Work environment: Office-based with frequent travel to the field.
Travel: 10% Domestic/international travel is required.
On call: As required.

Physical Requirements

Physically fit

Applicant Types Accepted:

Local Applicants Only

APPLY

3.) Associate Finance Director

Employee Contract Type:

International Assignment - Fixed Term (Fixed Term)

Job Description:

JOB PURPOSE

Associate Finance Director-Global Fund is responsible for full accounting and financial management, overall budget monitoring and compliance oversight of the Global Fund grant and all related sub-grantee/sub-contractors. The position oversees design and implementation of strong internal controls and appropriate financial reporting procedures/policies to minimize/manage risks associated with grant implementation, safeguard Global Fund’s investments, achieve consistent compliance with Global Fund grant agreement, approved workplan/budget, Global Fund policies and regulations, WV International (WVI) and World Vision International Sierra Leone (WVISL) policies and procedures, as well as local laws and regulations. The person coordinates capacity assessments and capacity building, budgeting and financial management and actively works with the sub-recipients (SRs) in developing their grant financial management capacity. He/she develops and implements financial strategy to prevent or reduce compliance-related liabilities and risks. The scope of work covers all aspects of the Program’s financial management.

The Global Fund grant is a three-year project, budget of $21 million dollars, and possibility of increase at a later stage. This position is contingent upon funding and donor approval.

MAJOR RESPONSIBILITES

Budget and Financial Management:20% of time

In coordination with the Chief of Party, ensure that all Sub-Recipient (SR), SSRs and Service Providers’ agreements and amendments are well prepared, grant files are updated/maintained, and key grant documents are shared as defined in the grant agreement with donor and by World Vision internal policies.
Ensure that donor donor-facing reports are prepared accurately and disseminated within the due dates. This includes ensuring that reports (e.g., Field Financial Reports (FFRs)) are discussed collectively with the different functions (program management, M&E, finance) to ensure quality analysis of the issues and identification of appropriate solutions, ensuring that this is captured in the report and carrying out accuracy and quality checks before submission to the Global Fund.
Review all management letters and ensure that all issues raised are resolved expeditiously in collaboration with the Fund Portfolio Program Manager and the Country Team of the Global Fund
Lead the identification of budget and compliance needs and oversee the implementation of trainings on budgeting and compliance with all relevant Global Fund program staff and the SR(s) under the grant.
Proactively track budget spending against the budget and provide recommendations to the Chief of Party on needed actions to get budget execution on track.
Develop effective budget monitoring tools and implement them for all Global Fund’s Malaria, HIV & AIDS, and TB program activities; review SR budgets against spending and provide comments / recommend approval by the Chief of Party
Actively engage in budget discussions and generate feedback to Global Fund’s Program Management Unit (PMU) on adverse budget variances in monthly meetings and results from SR monitoring.
Take the lead on liaising with WVISL and US finance teams, prepare cash projections, ensure that proper accounts are used, review cash disbursement advance journals, review and approve liquidation journals, and review posted journals for errors.
Perform regular reconciliations of cash balances, SR advances (if applicable) and non-cash assets to ensure effective management of the grant resources.

Compliance and Risk Management: 20% of time

Ensure that all program financial processes and reports are compliant with WVISL and Global Fund policies, procedures and regulations, local legislation and other international bodies.
Ensure project documents and financial records are maintained and readily available for internal/external audits and reviews.
Coordinate the development and implementation of grant financial management trainings and capacity building activities in close.
Ensure strong cost allocation, general accounting, internal controls and administrative systems are in place.
Implement financial policies in accordance with World Vision Field Financial Manual, Global Fund Rules and Regulations and local financial regulations.
Practice standard financial systems, including implementation of good internal controls, asset monitoring and reconciliation of all funds accounts.
Oversee grant accounting processes, including that of SRs.
Assure that all grant policies and regulations are adhered to for purposes of eligibility of reported expenditure.
Ensure full compliance with before the fact Blocked Parties Screening (BPS) requirements of WVI and donors. This relates to vendor, partner and staff screening, and direct responsibility to ensure that SRs are fully compliant with this requirement.
Ensure full compliance with Labour Distribution Reporting (LDR) and timesheet reporting as per WVI policies.
Ensure that the Grant meets its fair share of support cost as allowable per donor regulations, and that the allocation of support cost demonstrates full cost recovery in compliance with WVISL cost allocation policy and donor requirements.
Proactively manage spending and budget executive in collaboration with supply chain and programs teams, to keep the grant burn rate on track and avoid overspending in grants.
In coordination with the Chief of Party, develop and implement the grant close-out plan in compliance with WVI policies and procedures and Global Fund guidelines to ensure timely and effective closure of the grant.

Audit, Monitoring and Reporting: 25% of time.

Ensure that the Global Fund program has in place and adheres to a schedule of planned Audit monitoring visits; the basis for the selection, timing and frequency of its monitoring visits should be properly documented.
Ensure that assessments and monitoring visits are being carried out in accordance with WV policies about timeliness, comprehensiveness, professionalism and documentation.
If needed, ensure that corrective action plans are prepared within sixty calendar days of the assessment or monitoring visit, and that program staff are supporting Audit Implementation to address the identified issues within agreed timelines.
Ensure financial and programming staff participate in the financial monitoring of the SR (including site visits); trip reports must indicate the monitoring steps performed, the processes reviewed, the result of the testing and reviews, and recommended corrective actions.
Review and analyze assessment, monitoring, trip reports and monthly updates on a timely manner and to inform follow-up actions.
Ensure that the Audit team receives support from WV to correct weaknesses detected by internal and external auditors, Global Fund program staff, and others; directly address issues that are escalated.
Ensure internal control systems are reviewed and monitored to verify that financial duties are adequately segregated; Global Fund program finance and compliance staff should regularly monitor and assess PMU ability to accurately record and post all financial transactions and provide feedback to the CoP.
Ensure the development of a staff and SR capacity building plan, through which finance and compliance staff provide direct technical support to support in all aspects of finance, compliance and internal control for SR. Ensure that the project SR evaluates and effectively monitors any SSRs and/or partners to achieve efficient use of Global Fund resources.
Ensure that the Global Fund program finance and compliance staff provide direct technical support in all aspects of finance, compliance and internal controls for SRs.
Facilitate formation of the Financial Management Working Groups (FMWGs) for effective management of the Global Fund GC7 consortium led by WVISL.

Capacity Building: 10% of time

Ensure that the Finance and compliance officer provides direct support in building the capacity of GF Finance and Program team on Global Fund policies and procedures required for the program intervention activities on the grant.
Ensure that there is real time on-site monitoring during implementation of key activities.
Ensure that there is periodic assessment of GF financial system and processes to identify gaps/weaknesses and recommend steps to mitigate risk.
Approve all liquidations and ensure there is adequate support documentation for the implemented milestones.
Develop and maintain good professional networks with the Regional Deputy Finance Director and WVUS Finance Manager.

Administration and Fleet & Asset Management: 20% of time

Ensure that Global Fund GC7 grant’s assets, under the care of WVISL and/or Sub-Recipients/Service Providers, are secured, safe, and well maintained and managed in full compliance with local regulations and Global Fund policies.
Ensure that Global Fund GC7 grant provides quality hospitality services to staff and visitors.
Ensure that transportation/logistics are well managed to promote operational effectiveness.
Implement of fleet management policies, both for WVISL and Global, including tracking of vehicles, fuel management and vehicles and motorcycles maintenance.

Team Management, Internal Collaboration and Engagement: 5% of time

Lead, direct, mentor and coach a team of finance and grants compliance staff to meet GF program objectives.
Take the lead in setting annual Global Fund program finance and compliance targets and ensure that specific tasks are built in staff performance plans.
Conduct periodic reviews of staff performance in keeping with WVISL’s performance management system and mentor staff to ensure high levels of motivation, commitment, capacity, and teamwork.
Review and handle performance management of staff.
Adhere and implement to organizational guidelines and polices.

KNOWLEDGE/QUALIFICATIONS FOR THE ROLE

Required Professional Experience

At least 5 years of accounting and/or grants management experience
Three years Global Funds grant experience
At least 5 years’ experience managing staff
Experience with government grant regulations and financial reporting requirements.
Balanced combination of 5 years Business Management experience in INGOs

Required Education, training, license, registration, and certification.

Master’s degree in accounting, Finance, Management or related field like international business management
CA, ACCA, CPA or another professional accreditation equivalent

Travel and/or Work Environment Requirement

15% travel

Physical Requirements

Medical assessment required.

Language Requirements

English

Applicant Types Accepted:

Local and International Applicants (IA's) Accepted

APPLY

4.) Supply Chain Manager

Employee Contract Type:

International Assignment - Fixed Term (Fixed Term)

Job Description:

PURPOSE OF POSITION

To effectively manage the Supply Chain function in line with World Vision’s procedures in order to support timely implementation of World Vision Programs/Global Fund grant multicomponent grant HIV, Tuberculosis (TB) and Malaria program, that will have the greatest impact on process improvement, simplification, standardization and cost containment thus ensuring the achievement of the Child Well Being Outcomes.

The Global Fund grant is a three-year project, budget of $21 million dollars, and possibility of increase at a later stage. This position is contingent upon funding and donor approval.

Major Activities

Strategic Planning:

Develop and implement supply chain strategies aligned with Grant program objectives/ design, Implementation and planning.
Advise and Provide Technical Support to the SRs and government Counterparts on the development and Implementation of Supply Chain Activities in a coordinated manner between the Three (3) Diseases components alignment with WV and Global Fund guidelines and policies.
Lead on developing a strategy for Proactively engage and integration of MOH, other partners, NGOs local authorities, Vendors and stakeholders to ensure good coordination and adequate information sharing, address common concerns/problems and seek solutions.

Planning

Together with MOH specialist and other partners, undertakes quantification and forecasting for both Health and Non Health related products.
Represent the SCM function on Grant Strategic Planning & Annual Business Planning process
Review and finalize Annual Business Plans
Represent the SCM Function in project designs and engage in Grant, GAM meetings, Partner - Sub-Grantee Meetings ensuring SCM is engaged early enough to allow professional input during planning stage.
Prepare Procurement planning guidelines align with Global Fund Guidelines and Planning Calendar and socialize them with all Stakeholders.
Review the procurement planning and prepare Consolidated Annual Procurement Plan to socialize with Grant Management & develop the Sourcing Strategy.
Ensure Annual Procurement Plans are quarterly reviewed with Programs and Finance, and update the Sourcing Plans accordingly.

Strategic Sourcing

Determine the requirement for the Category, Market and Incumbent Supplier based on the Spend Analysis and Annual Procurement Plans.
Execute the reviewed and approved Sourcing Strategy.
Develop the Market Assessment and Supplier Pre-Qualification process based on the global polices and process.
Develop the framework in managing the RFQ/RFP Process including baselines & price survey methodologies.
Lead negotiations for the High Spend Categories and develop the negotiation strategies and contracting processes for other categories.
Review Procurement Committee submission documents to ensure their comprehensiveness to allow an informed decision-making process.
Identification, management, monitoring and evaluation of Potential Supply Chain technical assistance outsourced to third (3) parties
Ensure that Strategic Sourcing process and related controls are included in the Partner / Sub-Grantee Assessment Tools for assessment.
Advise the Sub Recipient on proposals for Supply Chain Management, ensuring that the related responsibilities are adequately designated: the time, resources, estimates are adequate for implementation of the proposals and in compliance with the Sub Recipients Contracts

Supplier Contract and Relationship Management

Vet (through in-country legal) and finalize, Global Standard contracts for Grants use.
Draft & review supplier contracts for those categories where the vetted global standard contract format is not applicable, and reviews supplier recommended changes.
Ensure that Key Performance Indicators (KPIs) are embedded for all Strategically Sourced contracts and managed.
Resolve contract-related issues and improve T&C in contracts and the contracting process.
Develop supplier onboarding process and supplier relationship management framework including the communication guidelines & Supplier continuous improvement plan.

Procurement Execution

Ensure that the execution of the supply chain component of the various Global Fund Programs are in line with the Global Fund Requirements and WVI Policy
Ensure all orphaned PRs in COUPA waiting to be sourced are assigned to the appropriate staff and are actioned in a timely manner.
Follow Procurement Polices and guidelines in Supplier Award decisions under the applicable threshold and ensure periodic review mechanism is place of the Buyers' supplier award decisions.
Ensure, that all gaps are identified relating to the procurement execution (Process, system usage, disputes and etc.) and update / resolve them on a timely manner.

Data Management, Analysis and Reporting

Ensuring the Implementation of provided advise and technical support to the full usage of the COUPA system and advise on the improvement of the data management system (LMIS) for Supply Chain Activities
Guarantee the maintenance of documentation about the Supply Chain Activities and elaborate report in order to keep the office representation and Global Fund fully informed about the status and results of Supply Chain activities
Develop, track, and evaluate procurement metrics including areas of spend analytics, procure-to-pay process, operational efficiencies, and supplier performance to drive procurement strategy development and implementation.
Design and communicate SCM KPI dashboard to management.
Conduct regular meeting with staff on KPIs to identify areas for improvement.
Monitor sourcing projects progress and produce sourcing status reports to management.
Ensure that Master Data management process is built on global fund and WVI guidelines, ensuring the acceptancy and completeness.

Process, Procedure and Policy

Promote the incorporation of standard operating procedures within the supply chain and the use of instruments for planning and scheduling processes
Understand, interpret and analyze the global policies, processes and guidelines for better adoption at NO level and manage Exception Approval process.
Drive the policy, process and guidelines implementation plan, defining roles & responsibilities and owners for each step in the SCM process.
Ensure regularly reviews are done on the procurement policies, processes and guidelines (Source to pay (S2P), logistical, warehousing) to ensure their effectiveness and applicability and advise Regional and Global SCM Teams for possible change and /for improvement.
Advise National Offices on the acquisition and use of 3PLs and 4PLs and application of INCOTERMS.
Ensure adherence of SCM Policies, procedures and documentation to ensure compliance with WVI & donor regulations of the implementing Partners/Sub-Grantee are being evaluated under Partner / Sub-Grantee Assessment stage and captured them under capacity development plans.

Systems Development and Implementation

Maintain procedures and putting them into operation.
Plan and execute testing and implementation of major systems.
Ensure that databases meet user requirements.
Liaise with programmers, applications/operational staff, IT project managers and other technical staff.

Control and Compliance

Assess criticality of the Risks identified related to SCM & Procurement and plot them in the Risk Pyramid.
Develop the risk mitigation plans and embed the to the processes, SoPs and guidelines for implementation and regularly evaluate control measures.
Monitor adherence to control measures and compliance with WV supply chain policies and guidelines.
Coordination with regulatory authorities for better understanding of the requirements and guide SCM Unit to comply and monitor the implementation.
Investigate reported cases breach of controls, frauds, non-compliance, misappropriation of WV funds and assets related to SCM and take corrective measure as per the established NO framework.
Conduct root cause analysis for external and internal audit findings, prepare respond and the implementation plan and monitor.
Ensure SCM Policies, procedures and internal control system is strong enough to safeguard Global Fund funds and authorities allocated to Partners and Sub-Grantees under the partnering arrangement. Any gaps should be captured at Partner / Sub-Grantee Assessment stage and build onto capacity development plans.
Establishes Control Mechanisms and internal Audit Systems for Supply Chain including inventories
Collaborate with SRs, promotes and facilitates compliance with relations established by contract, assets and procurements

Team Management:

Provide leadership to Supply Chain Department to ensure Our Promise strategy is embedded in the Department’s annual objective and day to day work.
Manage the performance of direct reports through performance reviews, frequent conversations and other method as appropriate. Be courageous in providing coaching or feedback for continuous performance improvement.
Ensure that all Supply Chain staff members understand Procurement Policies, Processes, and Systems.
Plan and coordinate departmental meetings to review status of tasks and update Senior Management Team on the progress of the departments’ functions.
Lead monthly appropriate review meeting to address open procurement issues/performance and provide solution.

Training and Capacity Building

Coordinate, participate in, and/or train staff from Supply Chain, Sub Recipient and other partners on Global Fund and WVI Procurement Policies, Processes, and Systems.
Develop Partners' / Sub-Grantees' capacity assessment and capacity building framework / guidelines are developed, leveraging the most recent regulatory best practices.
Train the SCM Team and other internal stakeholder in using the framework for capacity assessment and developing capacity building plans for Partners / Sub-Grantees.
Ensure the capacity building plans are implemented, monitored and take corrective measures for identified gaps / deviations.

Logistics and Distribution of Health and Non-Health Product

Laise with the MOH and other partners to ensure adequate planning, receipt, storage and timely distribution of health product.
Coordinate, Monitor and updates stock, consumption/distribution and pipeline information for decision making.
Institute controls for proper tracking of health product during transport and handling at final destination (Last mile)

KNOWLEDGE, SKILLS AND ABILITIES

University Degree in Supply Chain Management, Procurement, Engineering, Pharmacy, or Business Administration, or equivalent professional qualification (advanced CIPS/MCIPS)
A minimum of five (5) years of progressive experience in international procurement, preferably in the health sector in contracts management, contracts administration and logistics.
Years of experience in pharmaceutical supply chain management is an asset.
Expertise in administration, project management and financial management.
Education on pharmacy or supply chain is a major asset.

License, registration, or certification required to perform this position:

CIPS/MCIPS or Pharmaceutical License

List additional work experience preferred for this position.

Substantive experience working in the INGO sector dealing with multiple donor funds and meeting different donor requirements.

Work Environment

Include travel & work environment details.

The position requires ability and willingness to travel domestically and internationally up to 20% of the time.

Applicant Types Accepted:

Local and International Applicants (IA's) Accepted

APPLY

5.) Chief of Party

Employee Contract Type:

International Assignment - Fixed Term (Fixed Term)

Job Description:

PURPOSE OF POSITION

World Vision International Sierra Leone is seeking a Chief of Party (CoP) for a Global Fund multicomponent grant HIV, Tuberculosis (TB) and Malaria program.

The Chief of Party (CoP) will be responsible for the overall leadership and oversight of the program. The CoP will have a keen understanding of the local dynamics and work collaboratively, effectively and efficiently with the Ministry of Health, other Ministries, Departments and Agencies (MDAs) of the Government of the Republic of Sierra Leone (GoSL), the Global Fund Country Team, the Country Coordinating Mechanism and its Secretariat, the key affected populations Organizations and all stakeholders. The CoP will manage a team of senior staff and ensure quality, timeliness and efficiency of all products and activities generated under the grant.

The Global Fund grant is a three-year project, budget of $21 million dollars, and possibility of increase at a later stage. This position is contingent upon funding and donor approval.

Major Activities

Leadership and Technical Guidance: 30% of time

Ensure that the Global Fund (GF) Program is both disbursement ready and implementation ready by leading and coordinating the contracting of the Sub Recipients (SRs), the recruitment of the full staffing, the contracting of the suppliers and the full completion of the transition activities between Grant Cycle 6 Principal Recipients (PRs) and Grant Cycle 7 PR2 to the highest quality as per the Operational Policy Notes.
Ensure that the Program’s strategic objectives, targets and budget are fully aligned with the highest technical quality standards for the program implementation.
Provide ongoing guidance and technical oversight to members of the GF Program Management Team, sub-recipients, and other stakeholders, including building and strengthening their capacities while monitoring their performance on an ongoing basis.
Provide high quality technical leadership and oversight to the program, ensuring that program team and SRs are familiar to program content, aligned with the agreed program design and targets as per the Performance Framework.
Ensure that all relevant technical materials are made available and disseminated in timely and efficient manner and applied relative to the program implementation. Develop and maintain effective management relationship and partnership with SRs, beneficiaries and Civil Society, and all the key strategic partners: MoH, PEPFAR, UN agencies, (WHO, UNICEF, UNAIDS, UNDP, UNFPA), USAID, civil society and affected populations organizations, CCM, LFA and other stakeholders.
Ensure that program implementation follows WVI and the GF latest technical and operational guidelines, operational notes, administrative policies, procedures and regulations.
Develop a clear strategy and model for condom distribution and uptake, PREP utilization for FSW, MSM, PWID taking in to account WHO guidelines and the NSP.
Develop a strategy and model for peer educators and Navigators for comprehensive HIV programing for key population that includes service provision along the entire cascade (identifying, reaching, networking, recruiting individuals to access HIV testing and treatment, counselling services and adherence)

Grant /Finance Management and Compliance: 25% of time

Direct the timely development of the Global Fund grant program budget and monitor its execution on an ongoing basis so the compliance with WV’s contractual obligations is maintained over the entire period of the Program implementation and as recommended in line with the GF grant budgeting and performance-based funding principles.
Oversee and monitor the control of expenditures within the budgets. Oversee the appropriate implementation, monitoring of sub-grants to all SRs, ensuring compliance all GF regulations and procedures.
Oversee all procurement and supply chain management activities allocated to PR2 to ensure they are well coordinated with national partners and implemented systematically in compliance with WHO, Global Fund and national protocols and guidelines.
In line with the WVI and WVISL Risk Management policies and the GF recommendations ensure development and implementation of realistic and robust risk management plans and contingency plans to ensure the program implementation integrity and continuity as necessary.
Ensure program spending and cash flows are maintained at the correct levels and take corrective measures in consultation with the PMU as needed.
Lead discussions in relation to necessary reprogramming of potential savings to achieve effective program implementation and funding utilization.

Networking and Representation: 15% of time

Closely coordinate and collaborate with the Local Fund Agent (LFA), Country Coordinating Mechanism (CCM), the Global Fund Country Team, CSOs and implementing partners, as appropriate.
Represent WVISL as the GF Principal Recipient (PR), interact, build and nurture effective working relationship with GF Sierra Leone Country Team and specifically with the Country Portfolio Manager.
Serve as a resource person for disseminating knowledge and skills to Government of Sierra Leone (GoSL), SRs and all partners as needed.
Develop and maintain professional and institutional relationship with GoSL Ministries, GF, as appropriate through sharing of reports, concerns, updates and being transparent in the management of the grant.
Represent World Vision as PR, developing and sustaining work relationship with internal/external stakeholders of WVISL.
Represent WVI as the PR within the NGOs (Non-Governmental Organizations) community, Civil Society Organizations (CSOs), strategic partners such as Ministry of Health, Ministry of Finance, UN agencies, USAID (CDC, PMI, PEPFAR), technical working groups, Health sector working groups/committee.

Program Quality:10% of time

Develop and review in a timely manner the annual, semi-annual and quarterly work plans for Program implementation.
Sustain regular and quality reporting of grant implementation progress as per the grant Performance Framework and the Program Implementation Work Plan.
Ensure the Development and submission in a timely manner of quality and accurate Program Update/Disbursement Requests (PU/DR) to the LFA and Global Fund CT
Ensure there is a well-developed Monitoring and Evaluation (M&E) system consistent with the grant and able to track and evaluate key interventions, assist in identifying gaps for decisions making, lessons learnt sharing and also to build an evidence base of operational research and surveillance.
Ensure all program monitoring tools and systems are in place to support high quality implementation by partners.
Ensure the monitoring system is robust enough to identify gaps in the standards of delivery of the program by partners.
Oversee that the program’s monitoring and evaluation system is developed and well aligned with the national M&E system, and ongoing data analysis is conducted to measure grant implementation performance.
Ensure that the M&E system is aligned with the GF and National M&E frameworks.
Ensure that the M&E system provides basis for informed, and evidence supported management decisions throughout the program implementation and as recommended in line with the GF performance-based funding principles.
Ensure that research/studies/ assessments are conducted to capture evidence of impact and best practices, and the results and lessons learned are disseminated in timely manner among all stakeholders.

Staff Management and Capacity Building:10% of time

Lead the Program Implementation Team in fulfilling both the GF and WVI’s core policies including Child and Adult Safeguarding, human rights, gender equality, diversity and inclusion, health and safety, Code of Conduct, Conflict of Interest etc.
Ensure a high performing and motivated Program Implementation Team is sustained with clear objectives, implementation strategies, and Key Performance Indicators (KPIs).
Meet staff support and professional development needs for improved staff performance.
Conduct periodic individual and team performance reviews to ensure they meet both WVISL and the GF standards, policies and procedures, and technical quality implementation.
Provide guidance, mentorship and management support to all GF Program Implementation Team staff to ensure timely achievement of program targets.

Internal Coordination: 10% of time

Establish and maintain effective working relationships and communication with various departments of the WVISL country office, WVI West Africa Regional Office (WARO), WV USA as well as the WVI Global Center.
Provide regular updates and recommendations related to Program implementation to the National Director, the WVISL Senior Leadership Team (SLT), and others WVI entities as appropriate.
As per the donor and the WVISL National Director’s determination, any additional tasks are completed effectively and in a timely manner.
Coordinate with and update WVISL SLT WV USA, WVI WARO on the GF grant status and performance on a regular basis.
Work in close coordination with the SRs, the CCM, the GF Country Team (CT), the CSOs, the WVISL Departments, WV USA team to ensure smooth implementation of the GF program.
Proactively raise any concerns/ issues and propose optimal solutions to WVISL leadership, WV USA, the CCM and the GF CT, as appropriate, for quick and effective solutions.

KNOWLEDGE, SKILLS AND ABILITIES

Minimum Qualification required:

A minimum of a master’s degree in public health and/or a Degree in Health Economic, Medicine, and/or project management or a post-graduate degree in a similar related field.

Experience:

At least 8 years’ experience in the management of or in the administration of large and complex health projects at the national level; minimum 5 years in a senior management position, supervising senior staff, in an international or multicultural environment at the national level.
At least 5 years’ hands on management experience and thorough technical knowledge of HIV/TB project /program at the national or international level is required.
Demonstrated experience in working with the GF and ensuring compliance with the GF requirements is a required.
Fluency of communicating in English is required (both read and write).

Preferred:

Be committed to the well-being of children and able to adhere to the vision and mission of WV including commitment to gender equality, inclusion, and human rights approach.
At least 10 years’ experience in the management of or in the administration of complex health projects. A minimum 5 years in a management position, supervising senior staff, in an international or multicultural environment at the national level or international level.
Extensive experience in operational management or administration of health projects, especially Global Fund in either HIV, Malaria and TB other public health programs, and dealing with international partners.
Extensive experience in financial and grants management, including sub-grant management, and budget and procurement control.
Strong ability to establish professional relationships and to work collaboratively with host government agencies, donors, civil society and community-based organizations (CBOs).
A minimum of a master’s degree in project management / social sciences / public health.
Knowledge of development issues, trends, challenges, and opportunities and implications to community development, particularly public health.
In-depth knowledge of matters related to health systems strengthening and related implementation approaches with Global Fund.
Demonstrated experience as development professional managing pool of technical support.
Knowledge of operational issues in HIV/TB and Malaria programming
Knowledge of effective participatory M&E systems.
Knowledge of supply chain management processes.
Knowledge of financial management systems

List academic requirements, technical skills or other knowledge preferred for this position.

Advanced university degree in public health, medicine, health economics or related field.
Experience related to prevention, care, and treatment for key populations.
Experience in monitoring and evaluation.
Understanding of Procurement and Supply Management issues in large-scale public health programs.
Ability to consistently produce quality results in a timely manner.
Strongly drives performance forward in area of the business for which he/she is responsible.
Involves others in setting and achieving goals.
Creates strong sense of purpose within own part of the business and with stakeholders.
Demonstrates honesty and transparency in holding self and others to account to deliver on agreed goals and WV standards of behavior.
Set strong strategy in own part of organization.
Balances future vision with practical delivery.
Cross cultural adept.
Acts as a team player, willing to get the best outcome overall, adjusting own priorities if necessary.
Creates and delivers outcomes in complex partnerships, keeping key stakeholders on board.
Sets a strong learning culture in the project/program he/she is managing.
Uses opportunities across WV to develop others.
Remains calm and positive under pressure an in difficult situations.
Sense of initiative and innovation.
Good capacity to prevent and solve problems and potential conflicts.
Critically evaluates work effectiveness and searches for better ways of working.

Work Environment:

National Office-based in Freetown with frequent travel to the field.
Periodic travel to implementation sites and regional, global meetings is required.
Travel: the position requires ability and willingness to travel throughout Sierra Leone and internationally up to 30%.
On call: This position requires being on call up to 50% of the time.

Applicant Types Accepted:

Local and International Applicants (IA's) Accepted

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