Job Vacancy @ Action Against Hunger – Compliance Coordinator
ABOUT US
International Non-governmental organization, Action Against Hunger has been working to fight undernutrition and support communities affected by crisis across the globe for almost 40 years and across nearly 50 countries. Action Against Hunger established its presence in both Liberia and Sierra Leone in 1990 during the Civil War and since then has been operational in the two countries by implementing various humanitarian and development programs related to health, nutrition, food security/livelihoods and advocacy geared towards the reduction of the prevalence rates of under-nutrition in both countries. Since January 2018, the two countries have been clustered and operating under a single management structure until December 2021. In 2022, the two missions approach on a transitional process and will continue up to 2023. Until this time, the both missions will share human resources with priorities focus. The coordination office for Sierra Leone Mission is located in Freetown, overseeing the operations in Moyamba Field Office and the Liberia Country Office is located in Monrovia overseeing the operations in Nimba Field Office. We are a small team that aims to grow fast.
Action Against Hunger is recruiting a suitably qualified Sierra Leonean national for the position of Compliance Coordinator to ensure the efficiency of control procedures and Action Against Hunger compliance with country and Donors’ procedures for the and Sierra Leone Liberia Missions. He/ She will serve as a key member of the Senior Management Team (SMT) and is responsible for reducing non-compliance risks in all Action Against Hunger programs both in Sierra Leone and Liberia Missions.
KEY ROLES AND RESPONSIBILITIES :Ensure the definition and development of an internal control and risk management process (analysis and verification of the efficiency of control procedures)
Some of the key tasks will be: He/ she identifies all sources of internal and external risks and evaluate preventive measures and control of identified risks; He/ she analyzes, assess and make recommendations on the procedures, policies and organizational quality of the mission; He/ she verifies operations and their compliance with procedures on a regular basis, make recommendations and monitor their implementation; Produce the required reports and action plan; Provide the support needed to Heads of Departments and Field Coordinators to ensure compliance with procedures and internal control framework; He/ she ensures the integration of donor rules into the internal control system; Jointly participates in the evaluation committee for major procurement files. He/ she ensure dissemination, good understanding and compliance with internal and Donors’ rules through trainings, awareness raising sessions and refreshers
Coordinate external and internal audits
Some of the key tasks will be: He/ she establishes and disseminates a provisional audit schedule to headquarters and to the Head of Departments and Field Coordinators; Prepares with the Head of Departments of different units the audit missions (pre-audit) in particular; ensures the preparation by the concerned departments of all the necessary documentation within the given deadlines; Present the internal control methodology to the auditors as assurance on the degree of control of the mission’s activities; He/ she monitors the implementation of audit recommendations by maintaining and sharing a consolidated table of recommendations; Ensure the filing and archiving of all audit reports; Participate in working groups at the national level to exchange on audit and internal control systems. Prevent and manage fraud and corruption situations
Some the key tasks will be: He/ she ensures compliance with Action Against Hunger zero tolerance policy; Identifies risks of fraud and corruption in Action Against Hunger Liberia and Sierra Leone operations and ensure that preventive and control actions are put in place; Regularly sensitize teams and partners on the risks of fraud and corruption; Ensure that each member of Action Against Hunger Liberia and Sierra Leone knows the mechanisms for reporting fraud; Alert the Country Director in case of fraud and corruption situations and implement corrective actions; Maintain a monthly update of the corresponding database; Ensure the implementation and adherence of a fraud and/or abuse reporting system; Actively participate in the development and adherence of a complaint reporting system Ensure the control of support procedures at the partner level
Some of the key tasks will be: He/ she participates in the launch of new partner diagnostics in cooperation with Supports’ Head of Departments; Implement the partner diagnosis in terms of governance, internal control, fraud and complaint management; He/ she participate in monitoring the implementation of the partner strengthening plan; He/ she manage the partner’s files: archiving of documents and compilation of various feedbacks on agreements; Participate in the capitalization of the partnership experience; ender Action Contributes to the development of necessary gender methods and tools, such as overall guidelines and guidelines for specific processes. Always demonstrate experience and/or personal commitment to promoting gender equality within the Action Against Hunger work environment. Promotes gender equality and inclusion of marginalized groups; He/ she works with project teams to ensure access and participation of women, men, girls and boys at risk to Action Against Hunger’s response, recovery and rehabilitation work Arrange for the preparation of special reports as needed, on particular gender issues.
QUALIFICATIONS Masters Degree in International Development, Business Administration, other related fields Minimum five years of previous work experience in international development, humanitarian assistance risk analysis, or related sector; Experience in systems review and policy strengthening Knowledge of Project Management Cycle and project management tools Excellent written and oral communications skills in English language; Well-organized, attentive to detail, and able to manage multiple tasks concurrently; Competence with Windows, Microsoft Office; Familiarity with Agreements and Budget development; Previous experience working with international partners; Strong organizational and research skills with a broad understanding of various program sectors and activities; Extensive knowledge of donor rules and regulations; Excellent critical thinking, superior problem solving skills and ability to use good judgment when making difficult decisions Demonstrable ability to effectively organize multiple projects and set appropriate priorities Ability to be flexible, yet focused and reliable, in a work environment with frequently changing demands and circumstances Ability to work effectively independently and in a team atmosphere, encouraging colleagues to contribute to common work goals achievements
REQUIRED SKILLS Knowledge in humanitarian principles Analytical capacity Good understanding in fraud awareness and case investigation management An unquestionably high level of integrity and ethics Familiarity with operational, financial, quality assurance, procurement procedures and regulations Good communication with others Knowledge on training, English language Good level of skill using Microsoft Office Capacity to monitor and report on activities Management skills
WORK CONDITIONSSTARTING DATE: As soon as Possible DURATION OF CONTRACT: One (1) Year Sierra Leonean contract (Renewable)LOCATION: Freetown,
with frequent travels to Liberia, Moyamba and other Action Against Hunger areas of intervention
REMUNERATION: Monthly Basic Salary: SLL15,714,060 to SLL 17,128,880 based on profile Monthly Transport Allowance: 10% of Monthly Basic Salary Housing Allowance: 10% of Monthly Basic Salary Medical Insurance for staff, spouse and 3 children under 18 years
HOW TO APPLY: Send us your motivation Letter, CV saved in your name – for example (Joe Blue CV) for your CV, and (Joe Blue Motivation Letter) for your motivation letter, with names of three (3) professional referees by EMAIL, under the Subject “Compliance Coordinator-002” to: [email protected]
Deadline for the receipt of applications is Friday, 6th May 2022.
Due to the urgency of this position, applications may be sorted on a rolling basis.
Only short-listed candidates will be contacted for a written test and oral interview.
This is a re advertisement vacancy Those that applied earlier do not need to re-apply
Action Against Hunger is committed to diversity and inclusion within its workforce, and encourages all competent persons, irrespective of gender, religious and ethnic backgrounds, including persons living with disabilities, to apply and become part of the organization. Action Against Hunger has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of Action Against Hunger, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination.
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