🇸🇱 Job Vacancy @ ASA Microfinance (Sierra Leone) Limited – Administrative and Logistics Manager

ASA Microfinance (Sierra Leone) Limited is a registered company limited by share and a subsidiary of ASA INTERNATIONAL (ASAI) (www.asa-international) ASAI was established in 2007 – with the mission to establish green-field microfinance institutions in Asia and Africa. ASA International strongly believes that sustainable and profitable business models can be created when focusing on the very poor and can be located in challenging operating environments. In doing so, ASAI is replicating the most cost effective and scalable model developed in ASA Bangladesh for its sustainability. ASA Sierra Leone has already established 46 branches and has the plan to open 55 branches in coming years to serve at least 55,000 poor clients. For better management of its business and to achieve its goal, ASA Microfinance (Sierra Leone) Limited is seeking application from suitable Sierra Leoneans for the position below:

Position:  Administrative and Logistics Manager (1)

Location: Freetown 

Responsibilities:

• • Preparing purchase orders and contracts for approval by supervisors
  • Process all relevant paperwork for international staff  including international visitors’ visits (as needed), work permits, residents ID Cards, and business cards.
  • Ensure Admin systems are implemented as described in the field operation manual.
  • Ensure timely, accurate processing and documentation of procurement and Electronic procurement system.
  • Maintain inventory records of materials and materials flow: oversee tracking of all assets.
  • Receive and process all purchase requests (PR) and ensure all PR are included in the procurement tracking sheet and monitored.
  • Review and implement necessary changes to ASA Microfinance (SL) Limited procurement procedures; ensure these procedures are in line with ASA Operations Manual rules and regulations and policies and procedures.
  • Manage vendors/contractors and ensure work is completed and approved before requesting payment.
  • Ensuring compliance with all local national personnel laws, statutes, and protocols of  ASA Microfinance (SL) Limited
  • Preparing new contracts and lease agreements and ensuring timely renewal.
  • Ensuring timely payment of utility bills and keeping accurate tracks of payment.
  • Maintaining expatriate legal status- work permits, visas and passes.
  • Facilitating staff travel. E.g., accommodation. Ticket arrangements.
  • Ensuring that an effective and efficient store management system is in place by making sure that appropriate level supplies are always maintained.

• Provide a wide range of Administrative and Logistics support services to the operations team

Core Competences and Skills 

• Demonstrating/safeguarding high level of ethics and integrity

• Strong organization skills with a problem-solving attitude
• Excellent written and verbal communication skills in English
• Attention to detail

• Demonstrate corporate knowledge and sound judgment
• Self-development, initiative-taking
• Acting as a team player and facilitating team work
• Facilitating and encouraging open communication in the team, communicating effectively

Academic Qualification:

• Bachelor Degree in Inventory Management, Store Management, Business Administration, Human Resources Management, Accounting and Finance, Public Administration or related field of study, from a recognized University
• Five (5) years of related experience in the industry at national or international level in providing Administrative and Logistics advisory services and/or managing staff and operational system.
• Experience with office management software like MS Office (MS Excel and MS Word, specifically)
• Knowledge of the philosophy, mission, leadership, and planning needs of the ASA Microfinance (Sierra Leone) Limited.

Additional Job Requirements:

• Two well off guarantors (one from family members and One should be a civil servant)

• • Up to date Police clearance
  • National Identifier Number/National Identifier Card

• Be a legal citizen of Sierra Leone

• • Salary and Benefit: Negotiable

• Be between 22 to 35 years of age

Submission of  application: Interested applicants can send their Curriculum Vitae (CV) with a passport size photograph and a Cover Letter, photo Copies of Academic Certificates to [email protected] or hand delivery to the Human Resources-Administrative and Training Manager at ASA Microfinance (SL) Limited (64 Lumley Road, Wilberforce Village, Freetown), on or before the 24th of April 2023.

Only short-listed candidates will be contacted for interview.

ASA Sierra Leone is an equal opportunity employer, and women are strongly encouraged to apply