Job Vacancy at Aberdeen Women’s Centre (AWC) – Supply & Procurement Manager
The Aberdeen Women’s Centre (AWC) is a Non-Governmental charitable hospital located in Aberdeen, Freetown providing free surgical services to the women of Sierra Leone for correction of disorders arising from protracted labor; we are also providing free maternity services and an outpatient pediatric clinic for children between birth and fifteen years old.
For its operations, AWC is looking for qualified Sierra Leoneans to fill the following position:
Position: Supply & Procurement Manager
Job Type: Full time
Job Location: Aberdeen Freetown
Department: Admin
Reports to: Country Director
Purpose of the Role
Reporting to the country Director, the holder of this role will ensure that all AWC departments (clinical & non-clinical) have adequate supplies at all times and AWC supply resources are effectively used and managed.
The holder of this position will take overall responsibility for AWC’s Supply Chain for medical & non-medical supplies; this will include procurement and stores management.
Responsibilities and Duties
Stores & Supply Management (80%):
Monitor stock levels to ensure stock-outs do not occur
Implement ‘early-warning’ measures to ensure timely procurement requests are submitted
Ensure that resources (medical & other supplies) stored at AWC are safely stored
Co-ordinate the unloading of containers and deliveries from suppliers - including supervising the sorting, storing and labelling of supplies
Proactively identify process improvements and cost saving opportunities
Organize and manage efficient stock counts – daily / monthly / annual as appropriate
Maintain proper records for all stock issued to departments
Monitor and report on departmental stock usage
Analyze and investigate usage information regularly to identify unusual patterns or requests
Evaluate and report on supply KPIs
Prepare month-end stock report for finance department by 5th working day of every month. Including working with the finance manager in resolving any stock balance issues.
Supervise and train the AWC supply team
Review and maintain AWC stores management and safety procedures ensuring laid down procedures are followed.
Provide continuous training to departmental supervisors on lapses identified in record keeping of stock.
Any other tasks as assigned by the senior management team
Procurement Management (20%):
Work with the finance team to ensure that all monthly procurement requests fall within budget, and that quotes are obtained for price comparison in order to ensure VFM is achieved in procurement.
Supervise the timely procurement of goods and services to meet department needs
Regularly review and monitor procurement contracts with supplies to ensure that corrupt or dishonest practices do not occur
Proactively identify procurement cost saving opportunities
Evaluate and report on procurement KPIs
Support Country Director in reviewing requests from donors (DRI and Americares, etc.) for supplies offered.
Work with the clearing agent and relevant Government Ministries to ensure that import shipments are cleared and forwarded to AWC on time.
Personnel Specifications Required
Essential
A bachelors’ degree in procurement or logistics.
Minimum Five years’ experience as a supply chain / procurement manager.
Ability to use and analyse data & information in Microsoft Excel
Good attitude, willingness to work hard and to learn
Desirable
Ability to establish goals, structures and processes necessary to implement the organisation’s mission and strategic vision.
Excellent oral and written communication skills.
Ability to work well under pressure and meet deadlines.
Strong organisational and planning skills
Ability to work with teams across different departments and backgrounds
How to apply
Applicants should send their CV (max 4 pages) and a one page Cover Letter to the Human Resources and Admin Manager, Aberdeen Women’s Centre via email to:
with the subject line “Supply & Procurement Manager” not later than Wednesday 18th August 2021.
We are an equal opportunities employer”. Women are strongly encourage to apply.
Note:
Only shortlisted applicants will be contacted.
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