Job Vacancy at BRAC Sierra Leone – Administrative Officer
BRAC International
Founded in Bangladesh in 1972 as a small relief effort, BRAC is now one of the largest development organizations in the world, reaching over 100 million people living in poverty every year. In 2009, BRAC International was set up as a nonprofit foundation in the Netherlands to govern and manage BRACs programs outside of Bangladesh. BRAC International currently operates in six countries in Africa (Liberia, Tanzania, Sierra Leone, Rwanda, South Sudan, and Uganda) and three countries in Asia (Afghanistan, Myanmar, and the Philippines). Our interventions aim to achieve large scale, positive changes through economic and social programmes that enable men and women to realise their potential.
About BRAC Sierra Leone
BRAC Sierra Leone is a legally registered branch of BRAC International. Since its inception in 2008, BRAC Sierra Leone has implemented various programs in youth empowerment, agriculture, health, emergency response and microfinance. In 2017, BRAC Sierra Leone was awarded the Best NGO for Womens Empowerment by the Council of Chief Executives, a leading association of business leaders in Sierra Leone that is committed to sustainable economic growth and human development. Currently BRAC Sierra Leone is following an integrated approach to development across 12 districts of Sierra Leone.
Position: Administrative Officer
Duty Station: Country Office
Contract duration: Full Time
Purpose: To undertake a variety of office support tasks and work diligently under pressure. Maintains office operations by receiving and distributing communications; maintaining supplies and equipment; picking-up and delivering items; serving customers
Major Responsibility
MAJOR RESPONSIBILITIES:
Organize office and assist associates in ways that optimize procedures
Ensure staff registration with NASSIT and maintain accurate record of same
Maintaining accurate record of CUG on a monthly bases and liaise with finance and service provider
Sort and distribute communications in a timely manner; Forwards information by receiving and distributing communications; collecting and mailing correspondence; copying information.
Create and update records ensuring accuracy and validity of information
Monitor level of supplies and handle shortages; Maintains supplies by checking stock to determine inventory levels; anticipating requirements; placing and expediting orders; verifying receipt; stocking items; delivering supplies to work stations.
Resolve office-related malfunctions and respond to requests or issues
Coordinate with other departments to ensure compliance with established policies
Maintain trusting relationships with suppliers, customers and colleagues
Perform receptionist duties when needed
Maintains equipment by completing preventive maintenance; troubleshooting failures; calling for repairs; monitoring equipment operation; monitoring and purchasing meter fund
Maintains office schedule by picking-up and delivering items
Safeguard Responsibilities
Ensure the safety of team members from any harm, abuse, neglect, harassment and exploitation to achieve the programmes goals on safeguarding implementation. Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment.
Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action.
Follow the safeguarding reporting procedure in case any reportable incident takes place, encourage others to do so.
Educational Requirements:
Preferably Bachelors degree in Business Administration from a recognize university
KNOWLEDGE , SKILLS & COMPETENCIES:
organization and planning skills
work management and prioritizing skills
verbal and written communication skills
problem solving ability
attention to detail
accuracy
flexibility
reliability
teamwork
Employment type: Regular
If you feel you are the right match for the above mentioned position, please follow the application instructions accordingly:
Candidates need to send a letter of interest indicating the title of position applied for and updated CV through email to:
OR by hand to our head office 43 Freetown Road, Lumley, Freetown.
Only complete applications will be accepted and short listed candidates will be contacted.
Application deadline: 27th January, 2022
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