Job Vacancy at Craft HR – HR & Admin Assistant

REPORT TO: Senior HR Consultant

LOCATION: Craft HR, 60 Wellington Street, Off Pademba Road, Freetown

SALARY BAND: Competitive, excellent salary package on offer as per experience.

BRIEF JOB PURPOSE: To provide efficient administrative support to the Senior HR Consultant and HR Director, manage administrative and HR functions of the office and ensure staff are provided with key information on HR processes and procedures.

Roles and Key Responsibilities

HR

• Undertake duties supporting the recruitment and selection function including placing adverts; pre-employment checks; chasing references; arranging short-listing and interview packs; contacting candidates and managers; and any other associated duties.
• Provide administrative support to the HR team including word processing; distribution of information; organizing and taking minutes at meetings for the HR Director.
• Assist in the processing of employee data.
• Handle sensitive employee and company information, which requires that you maintain a high level of professionalism and confidentiality.
• Undertake administrative duties to support the HR Department in the delivery of a health and safety culture within the organization including the provision of statistical information; maintaining records on health and safety training undertaken.
• To file employee-related documents, provide answer to HR and Admin related questions, relay messages and distribute information to employees.
• Entering and updating employee information into company databases, and preparing employment packages.
• Assist in handling benefits information and processing termination paperwork.
• Assist Senior HR Consultant and HR Director with specified projects, such as planning company events, induction, recruitment processes, filing and storing incoming application etc.
• Tracking and updating all absences i.e. sick leave, unauthorized absence, leave absence etc.
• Assist to create forms, templates and other HR-related documents.
• Explain company policies and procedures to employees, may also perform payroll functions.
• Must treat all payroll, accounting and budget information on a confidential basis
• Handle essential recruitment tasks, including posting job openings, reviewing resumes, calling candidates and scheduling interviews.
• Tracking and updating the absent monitory data.

Admin

• Provide both HR-specific and general administrative and secretarial support to the Company.
• Provide administration support to the Senior HR Consultant and Director.
• Provide direct support to Senior HR Consultant and HR Director by scheduling meetings and appointments, making travel arrangements and processing expense reports.
• Responsible for editing documents and presentations
• Responsible for processing the payment of invoices on a regular basis and maintaining records of expenditure.
• Weekly stationary inventory report.
• Prepare monthly report
• Other task assigned

Qualifications and Skills Required

• Minimum of One to Two years’ work experience in a position with similar responsibilities.
• Have strong computer and time management skills.
• A basic understanding of the HR role.
• A first degree or advance diploma certificate in related fields.
• Demonstrated teamwork and customer service skills.
• Ability to meet tight deadlines, perform multiple tasks and work well under pressure.
• Ability to motivate, develop and identify the best people for the job.
• Excellent communication and interpersonal skills.
• Professional, consistent and well-organized.
• Self-motivator, determined and career driven.
• Fluency in English

To apply for this post, you can submit a hard copy of your Cover letter and CV at our offices

Craft HR

60 Upper Wellington Street

Freetown

Or send electronically to

[email protected]

[email protected]

In your Cover Letter you should outline how your experience is relevant to the role and why you are interested in applying.