Job Vacancy at Deutsche Welthungerhilfe (Sierra Leone) – Assistant Finance and Administration Compliance Officer

Job Description

Organisational Profile
Deutsche Welthungerhilfe (WHH) was founded as the National Committee for the Freedom from Hunger Campaign of the Food and Agricultural Organisation of the United Nations (FAO) in 1962. Today, WHH is one of the largest private development organisations in Germany. As a non-profit, non‐political and non-denominational organisation WHH is committed to fight hunger and poverty in currently more than 50 countries all over the world. In Sierra Leone WHH has been implementing development and relief projects since 2003.In the case of equal suitability, ability and professional experience, female candidates are strongly encouraged

Objectives
The objective of the position is to ensure implementation of sound financial management standards in the programmes and projects across Welthungerhilfe (WHH) Sierra Leone including its implementing partners. The aim is to ensure high quality financial documentation and reporting that in sequence minimise non-compliance, ineligible expenditures, and financial risk for the programme. This involves:Ensuring that consistent, efficient, and effective financial administrative processes are implemented across the country programme,Ensuring existence auditable financial documentation with high standards that meets the minimum standard of Welthungerhilfe and the donors. This include high quality reports from implementing partners,Facilitating trainings in financial administration and reporting for staff in all projects and implementing partners,Provide technical backstopping to partners on Welthungerhilfe policies (and core values) and financial regulation,Support the Finance Manager in reviewing the sufficiency of the country administration regulation and workflows and recommend for improvement, where necessary,Ensuring transparent and accountable processes,

The Assistant Finance and Administration Compliance officer will work under the supervision of the Compliance Officer, Finance Manager and Country Directors

Job Title / Project Name
Assistant Finance and Administration Compliance Officer SLE 1098- Country Office

Location
Freetown

Contract Duration
Until 31.12.2022 and with potential extension as per excellent performance

Line Manager(s)
Finance Manager

Tasks/Responsibilities
Works directly with projects to coordinate finance and administration compliance across WHH projects including partners in Sierra Leone,
Performs compliance monitoring, review on finance and administration in all projects, reports on findings and recommends on actions aimed at minimising deficiencies that may exist.
Reviews will include inspection of financial documents with the aim of ensuring high voucher quality,
Reviews periodic partner financial reports, reconciles the reported income and expenditure to FundsPro before uploading the reports on PROMIS (financial and procurement transactions shall be checked for accuracy and eligibility),
Follows up on recommendations made during past compliance reviews and ensures that the recommendations are effectively addressed.
Additionally, together with the Compliance Officer, the Assistant Compliance Officer supports Finance Manager in ensuring that recommendations from both internal and external audits are implemented and sustained across projects,
The Compliance officer immediately alarms and reports to the Finance Manager and Country Directors on any suspected fraudulent situations in projects,
Ensure that project and partners teams understand Welthungerhilfe and donor reporting templates, finance, and administration regulations etc by providing capacity building trainings and follow up,
Ensure that Welthungerhilfe complies with all national regulations by ensuring that all requirements of respective line ministries are followed.
Outputs of this is existence of valid NASSIT, NRA Tax clearance registration with Government of Sierra Leone etc,
Assists in reviewing financial reports prepared by projects before they are submitted to respective donors,
Conduct capacity assessment on new partner organisations before they are engaged and make recommendations in the assessment report,
Support in the preparation partnership agreements and cost and financing plans for new contracts and amendments,
Serves as a resource during internal and external audits,
Handles fewer active cashboxes and cashbooks in the Country Office.
Any other duties as assigned by supervisor

Job requirements
University Degree in Accounting or equivalent,
At least two years of relevant professional experience in the field of finance and administration.
Experience on partner compliance is an added advantage,
Ability to understand, analyse, and interpret internal and donor regulation, financial reporting requirements,
Ability to communicate effectively and concise,
Ability to exchange non-routine information using tact and persuasion as appropriate, requiring excellent oral and written communication skills,
Ability to define problems, collect data, establish facts, and draw conclusions,
Demonstrated ability to manage multiple tasks under strict deadlines and sometimes with changing priorities,
Ability to solve problems creatively to meet organizational goals and objectives,
Demonstrate strong commitment to high professional and ethical values,
Proficiency in MS Office, financial software applications and reporting packages,
Possess excellent planning and organizational skills.

Contact
Please send your Application (CV and Cover Letter, no support documents) to:[email protected]

Only shortlisted candidates will be contacted. Documents once submitted cannot be returned to the applicant. Thus, please do not submit Originals.

Closing Date
24^th February 2022

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