Job Vacancy at Handicap International – Logistics Manager

HI is seeking for a qualified individual to fill the above mentioned National Position. WOMEN AND PERSONS WITH DISABILITIES ARE HIGHLY ENCOURAGED TO APPLY

Please Note:

Handicap International has clear institutional policies on "Child Protection", "Anti-fraud, Bribery and Corruption", "Disability, Gender and Age" and "Protection of Beneficiaries from Sexual Exploitation, Abuse and Harassment”. It is therefore mandatory for all staff to commit themselves to respect, uphold and promote these policies, and to sign the HI Code and Conduct.

PROGRAM BACKGROUND

Handicap International “HI” (operating as Humanity & Inclusion) is an International NGO which has been working closely with the Government of Sierra Leone, international and national partners in the country since 1996 supporting vulnerable groups and people with disabilities. Program areas include inclusive education, social and economic inclusion, rehabilitation, prevention of disabilities, advocacy and rights. Currently, HI is implementing four projects for the promotion of Inclusive Education, Mental Health and Protection. Since most of the funding is ending at the end of 2021, HI is currently in design/approval process for new projects to create a comprehensive portfolio, in line with the implementation strategy for 2022 and onwards.

Position’s context:

The Logistics Manager’s role has been held by an expatriate staff and this recruitment has as objective the Nationalization of the post from the second semester 2022. It’s expected a handover and coaching period of approximately six months during which the Job title will be {Associated} Logistics Manager.

The newly recruited Logistics Manager will be responsible for implementing organizational changes within the unit as is the deployment of the Logistics Information System (lot 2), HI’s new Organizational Standards and the roll out of ROOTS1 Organizational strategy, among others.

1“Review of HI’s Organization’s Operational and Technical Schemes.” The ROOTS project aims, within the framework of HI’s 10 year strategy, to construct an internal organization that is both agile and articulate with rational structural costs, adapted to complex contexts.

Please note that final JD may differ in some areas from this document

General Mission

Reporting to the Country Director and in collaboration with HQ services, the logistics manager ensures the efficient management of logistics resources for HI’s Program in Sierra Leone.

S/he is the point person for the Country Director and as such informs her of any problems that fall within his or her remit and suggests solutions. S/he participates actively in the phased reorganisation of HI in the field as part of the ROOTS project. S/he is a key player in the rollout and implementation of HI’s logistics standards, which consists in reworking the positioning of logistics at HI and affirming the principle of professional development.

Missions/Responsibilities

∙ Mission 1: Management (as “Being a Manager” _ As per Manager 2.0)

∙ Mission 2: Defines the Logistics section of the Operational Strategy (StratOp) and directs its action plan

∙ Mission 3: Deploys HI’s standards and contributes to its expertise and accountability within his or her remit:

∙ Mission 4: Operational implementation of logistics

∙ Mission 5: Facilitates the Logistics profession’s development and contributes towards the development of the Logistics profession across the organisation

∙ Mission 6: Emergency Preparedness and Response Responsibilities

Main Activities:

1. The Logistics Manager will drive the Logistics set-up and will be responsible for setting up the standard system as same as revising/updating the procedures and policies for the Sierra Leone Program ensuring the alignment to the new structure.

2. The Logistics Manager will be responsible for the continues roll out of the different phases of the new Logistics Information System (LINK)

3. As part of the re-organization in line with the New Logistics Standards and standard functions, the Logistics Manager will also be expected to manage the senior team – ITC, Facilities Management and Supply Management Staff (the exact number of staff will be defined after the restructuration of the team), ensuring strong compliance of systems and procedures as same as to ensure the team’s competences are developed with the required training and coaching of the Logistics staff to ensure efficient functioning

4. Improving the operational logistics in support of the field activities will be a key responsibility of the Logistics Manager.

PROFILE SOUGHT

Essential

Preferable

Qualification(s):

 Master’s Degree in the relevant fields of Logistics, Procurement, etc..

 Proven expertise in Operational Logistics

Experience (type and amount of experience) :

 More than 10 years’ experience in the Logistics Field with increasingly higher levels of responsibility

 Minimum 3 years working experience in management of teams in humanitarian or development programs

 Experience with donors reporting  Previous experience working in humanitarian/ development programs in Sierra Leone

 Demonstrated capacity building and training of teams

 Team motivation and direction

 Previous experience with HI.  Experience in Monitoring, Evaluation, Accountability and Learning activities is a plus.

 Experience setting up systems and procedures in new structures

Skills (knowledge, abilities required for the position, refer to skills repository document) :

 Excellent communication and writing capacities in English

 Proficient: Microsoft Word, Excel, PowerPoint

 Being capable of helping team members to progress: developing his/her staff‘s ability to work autonomously

 Knowing how to position oneself so things can move forward

 Knowing how to simplify and prioritise

 Professional skills: Maintenance, Safety, Driving, Mechanics, Planning, Purchasing, Procurement, Stock management

and Transport management

 Proven proficiency in Emergency Response and Humanitarian monitoring and Emergency Preparedness

 Good communication and writing capacities in French

Personal qualities:

 Excellent communication skills and diplomacy

 Ability to work independently and as a member of a team

 Flexibility

 Strong attention to details

 Good capacity to coordinate and consult with others

 Good organizational skills

 Practical, dynamic and solution

 Good capacity to withstand pressure and manage stress

 Emotional maturity

Essential

Preferable

oriented

 Open to cultural differences

Salary: As per HI salary scale for National Staff & candidate’s experience Probation Period: 3 months

Duration of Contract: One (01) year with possibility of renewal based on performance and funding availability.

All interested candidates should send their CVs and cover letters only, with attachments bearing your full name; example: John Doe – CV (for your CV) and John Doe - Cover Letter (for your cover letter) with the subject of the position applied for by email only to: [email protected]

Closing date for applications is 4th November 2021

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