Job Vacancy at Handmaid Sisters of the Holy Child Jesus – Finance Officer

Location of position: Pendembu

Contract duration:1-year with the possibility of extension based on performance

Scope of the role: The Finance Officer will be responsible for all aspects of financial management of the Handmaid Sisters of the Holy Child Jesus in compliance with the Handmaid Sisters of the Holy Child Jesus and CAFOD standards and procedures. The Finance Officer will be responsible to monitor the budget, review expenditures and preparation of the Donor reports.

The Finance Officer will be responsible to prepare the Organization for annual audit and work with the external auditors. The Finance Officer must be highly analytical with strong attention to details. He/She requires exceptional planning and must have project management skills

Specific Responsibilities:

• • Responsible for accurate recording of all income and expenditure in the cash book and computerizing accounting system on a daily basis.

  • Responsible for preparing and updating quarterly project budget: reflecting over or under spending of budget lines at the end of every month and detailing the reasons for such

  • Responsible for preparing monthly salaries.

  • Ensure good quality finance and administration systems as per the standard organization financial procedures.

  • Maintain records and receipts for all daily transactions

  • Ensure that adequate funds are maintained for all areas of programme work, transfers are made as appropriate, monthly bank reconciliations are undertaken, and the necessary arrangements for obtaining and securing petty cash are in place and maintained.

• Account for expenditures made monthly according to prescribed procedures and deadlines

• Take all necessary measures to fulfil audit requirements as may be required by the external donors, ensuring that accurate and well-documented records of all expenditure, income and transfers are maintained and readily accessible.

• Review monthly electronic and paper reports on expenditures against the project budget(s) and send these together with all hardcopy receipts and other expenditure related paperwork, including bank statements, to the donor office.

• Responsible for preparing monthly financial reports and submitting them to the Finance and Admin Manager for review in a timely manner.

• Ensure compliance to all Grant agreements for financial reporting and procurement. Ensure field level compliance to all legal aspects of the donor grant agreement.

• Ensure all project assets are safe and used for their intended purpose.

• Plan and update the budget tracker on a monthly basis for the duration the grant with the Finance and Admin Manager.

• Report to the Finance and Admin Manager

Requirements:

• Bachelor’s degree in Accounting, Business Administration, or another relevant discipline.

• Three years finance experience with at least one year of capacity building (coaching, mentoring, or training) experience.

• Excellent communication and training/capacity building skills.

• Proven organisation and planning skills.

• Demonstrated ability to work with a participative style within teams.

• Ability to work on own initiative

• Excellent written and verbal communication skills

Interested candidates should send a covering letter and updated CV to: [email protected]

Application deadline: 24th January 2022

Women are strongly encouraged to apply