Job Vacancy at International Rescue Committee (IRC) – Human Resource Manager
PROGRAM BACKGROUND: Present in Sierra Leone since 1999, IRC supports the Sierra Leonean institutions – government, civil society, community-based organizations and private sector – to provide improved social services, decrease youth unemployment and mitigate gender based violence. IRC do this through programs and partnerships designed to improve the life of women, youth and children by implementing Health, Education, Youth and Gender Based Violence programming. IRC has a Country Program office in Freetown, a Regional Field Office in Kenema and Field Offices in Bo, Kailahun and Kono.
SCOPE OF WORK
The HR Manager is responsible for managing the HR staff and leading the overall HR functions including work force planning, recruitment, staff administration management, staff development, etc. The HR Manager reports directly to the Senior Operations Coordinator, takes direction on IRC global initiatives from the Regional HR Director and collaborates with all departments on human resources matters.
SPECIFIC RESPONSIBILITIES:
HR Strategic Planning
- Provide management oversight and leadership to the HR Department.
- Develop and implement a HR strategy for the country program which is in line with the organization’s, regional, and global goals and objectives.
- Develop and implement a manpower planning helping the country program to have the needed staff with the right competence on time
- Devise and implement metrics.
- Responsible for Employee Relations and related administration.
- Workforce Planning and coordination with the Regional Director.
- Oversee full-cycle recruitment process and directly recruit senior-level positions; Develop candidate rosters, employ traditional sourcing strategies, actively network and employ innovative, creative recruiting methods to hire the best talent
- Facilitate and coordinate recruitment and selection process according to IRC policies and procedures
- Coordinate recruitments and orientations/transition of both new/ transferring staff.
- Review and approve job position requests, job descriptions and make recommendations, ensuring accuracy and consistency
- Coordinate vacancy posting in internal and external media as appropriate.
- Coordinate interviews and provide interview outcome summary.
- Ensure, the tracking system of the recruitment process and compile monthly report on recruitment are maintained.
- Review all job offers and contracts and ensure internal equity
- Co-Lead implementation for IRC’s new Global HR Operating Policies and Procedures
- Oversee HR-related administrative duties and ensure they are compliant with existing legal and government reporting requirements
- Ensure IRC is in compliance with all labor laws, and minimization of legal exposure.
- Review of policies and procedures, making recommendations
- Ensure, File and update of all head office staff personnel and statutory documents and ensure that all staff information are properly kept, updated and confidentially maintained
- Monitor and coordinate staff contract management.
- Lead exit management procedure to ensure seamless and positive transition for departing employee
- Serve as an ambassador and champion for the IRC Way: Standards for Professional Code of Conduct; escalate code of conduct issues to the Country Director and Regional HR Director for additional support and to ensure issue is resolved and appropriate follow-up is carried out
- On an as needed basis liaise with the local legal counsel on HR issues that requires legal interpretations
- Serve as the primary source of HR knowledge in response to employee and/or supervisor requests, be well versed in IRC Global HR Policies, and provide weekly, monthly and quarterly HR metrics as required
- Ensure all Generalist HR activities are carried-out in adherence to these standards
- Work with the Senior Management team to determine workforce needs, identify human resource and competency gaps, and devise a development and workforce plan to facilitate nationalizing roles and staff retention
- Manage, train, mentor HR team; create detailed plan to build capacity for every HR staff, including performance objectives, recruitment and commitment to development
- Ensure that the HR team is working in a harmonized manner with consistency among application of policy throughout all offices, and identify and implement mechanisms to ensure cooperation, communication and teamwork
- Spearhead internal staff communications, team-building and employee engagement activities
- Elevate requests as needed to the Country Director and/or Regional HR Director
- Coordinate all HR reports (weekly, monthly, quarterly, monthly) preparation.
- Submit all HR reports or data request on time.
- Lead the performance management process including creating a plan to manage annual reviews, conduct training on goal-setting, utilize budgets to organize development activities and work one-on-one with managers and employees
- Coordinate and ensure timely completion of the annual performance evaluation process.
- Coordinate and ensure timely completion of the annual merit plan process
- In partnership with the Regional HR Director and Senior Operations Coordinator define and review salary structure;
- In conjunction with the Country Director and Deputy Director of Finance, coordinate annual compensation review process and compensation adjustments.
- Manage benefit plans and communicate updates
- Facilitate administration of staff benefits and compensation as stipulated in the HR policies
- Ensure the process of the monthly HR payroll documentation on timely basis ensuring completeness and accurate documentation
- Coordinate medical insurance benefits provider selection process yearly.
- Ensure that all insurance forms are accurately filled by new staff
- Ensure the employee medical insurance eligibility list is current.
- Ensure that exited and new staff list is forwarded to the insurance company on monthly basis for purposes of effectively managing payroll.
- Ensure that all exiting staff clearance forms are submitted before final dues are processed.
- Responsible for the calculation and payment of End Of Service Benefits (EOSB) and Severance
Hiring & Recruitment
HR Administration & Compliance
HR Team Management
HR Information and reports
Performance Management
Compensation & Benefits Management
KEY WORKING RELATIONSHIPS:
External: Ministry of Labour Social Security and Industrial Relations, SLANGO, MOFED, Immigration Department, Embassies and Consulates, NGOs, WFP and other UN agencies, donors, travel agencies, Hotel/Guesthouse owners, NRA, Insurance and telecommunications companies.
Internal: Country Director, Dep Director of Programs, Dep Director of Finance, Expatriate Staff, Supply Chain, Finance, Procurement Departments and all Admin & HR staff.
Reports to: Senior Operations Coordinator
Direct Reports: Admin & HR Officers, Admin & HR Assistants and Operations Officer
PROFESSIONAL REQUIREMENTS / QUALIFICATIONS Education
- University Degree or Diploma in business administration or similar professional qualification
- At least three years of prior professional experience in a similar post
- Experience in supervising staff
Experience
Skills and Abilities Preferred:
- Excellent interpersonal, organizational, and time management skills with the ability to organize tasks simultaneously and prioritize work.
- Advanced proficiency in Microsoft Windows, Word, Excel, Access and Microsoft Outlook
- Must be detail-oriented and able to work independently
- Previous experience with INGO.
- Strong oral and written communication skills
- Honest, reliable and trustworthy
- Fluency in spoken and written English
- Ability to work under pressure.
- Ability to maintain the highest degree of discretion and confidentiality
- Willing to adhere to and carry out the IRC rules.
- Must be able to handle large workload effectively
- Thorough knowledge of Sierra Leone labour laws and practices
- Mandatory:
- Committed to the mission and principles of the International Rescue Committee;
- Operational management – understand IRC policies and systems and applies them effectively;
- Applies effective utilization of resources;
- Program Management - Proficiency in project planning, implementation and monitoring;
- The ability to work within a team environment;
- Ability to work with all grades of staff;
- The ability to identify issues, problems and opportunities early and informs line manager;
- Results driven – ensures goals, objectives and deadlines are met;
- Role model – Builds effective work practices through role model;
- Respectful both within the organisation and with external interactions;
- Self Management - The ability to adapt and learn, accept constructive criticism and instructions from superiors;
- Can communicate effectively both verbally and in written communication across all departments;
- Lives up to commitments and works towards the aims of the organisation, showing consistency between words and actions.
Standards for professional Conduct (IRC Way)
The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.
Mode of Application:
All applications must be done using the below link and should include a cover letter, updated CV, names of three referees and their active telephone and email contacts, copies of professional certificates and testimonials.
Application link: CLICK HERE
Please ensure that all attached files are less than 2 megabytes (2MB) for any one message that is sent.
A copy of your application letter, updated CV, labour card and all other supporting documents should be sent to the NGO Desk Officer, Ministry of Labour - New England or to the nearest Ministry of Labour office nationwide.
Please contact any of our offices captioned below for further information and/or detailed requirements or
076 471796
