Job Vacancy at Marie Stopes – Finance, ICT & Procurement Director

Reference #: FICTPD3062021

Location: Freetown, Western - Urban, Sierra Leone

Introduction

MSSL is a results-orientated, non-profit, social enterprise, which uses modern management techniques to provide family planning, reproductive and sexual healthcare. The goal of MSSL is to meet the needs of the underserved communities and to dramatically improve access and use of reproductive health services in partnership with the Government of Sierra Leon in joint efforts to reduce maternal mortality. MSSL is a wholly controlled subsidiary of MSI Reproductive Choices (MSI).

The primary responsibility of this role is to further MSSL’s mission of ensuring the individual’s right to: CHILDREN BY CHOICE NOT CHANCE.

This is a role requirement that the job holder must fully comply with, promote, and live MSI Reproductive Choices CORE VALUES:

The job holder is part of the senior leadership of MSSL’s team and provides strategic financial management of the country programme. The Finance, ICT & Procurement Director will ensure appropriate systems and strong procedures/controls are in place to support the continued growth of the country programme. S/he provides leadership to the MSSL finance, ICT & Procurement teams and advises the Country Director and Senior Management Team on the health of the business and on financial strategies.

Job Functions

Accounting,Administration,Analysis,Auditing,Banking,Business Development,Compliance & Regulatory Affairs,Finance,Financial Planning,Information Technology,Procurement,Senior Management

Industries

Ngo / Non-Profit

Specification

1. Provide strategic and functional leadership as part of the management team.

• Deliver sustainable business growth through the adoption of commercial business practices (as part of the Senior Management Team (SMT)).
• Provide financial analysis to help drive strategic planning and aid the development of the annual business plan. The financial analysis should cover business strategies, new products and services, and key service channels and donor relationships and should highlight financial returns and sustainability as well as the service impact.
• Provide ideas and influence to expand our social business, both private and public sector initiatives, and drive improvement of key efficiency areas.
• Define and track financial indicators that will improve the cost-efficiency of MSSL operations and advise the SMT of the impact on each channel.
• Support the Operations Director (or equivalent) in the development and maintenance of robust systems to capture operational data.
• Be accountable for the maintenance of the anti-fraud and bribery programme in-country and for the maintenance of control systems to prevent fraud or to mitigate its impact.

2.Oversee and ensure financial systems, procedures, and reports, that enable efficient and compliant use of MSSL funds and assets.

• Interpret financial data, provide financial advice to solve complex financial problems.
• Coordinate financial reporting, briefing with donors, MSI and government entities. Prepare donor financial reports in line with donor reporting requirements and standards.
• Ensure organisational internal controls and systems are maintained and adhered to, identifying key risk areas, and addressing them.
• Ensure any changes in legislation or organisational structure are reflected without delays in internal controls and systems. Maintain an effective control structure.
• Provide technical financial staff training where necessary to ensure understanding and compliance with MSI global financial policies.

3. Ensure Information Technology is efficient, reliable, and adequately controlled.

•Ensure all IT infrastructure and resources to run an efficient IT system is provided and in place
•Lead the IT team to provide all MSSL IT needs in all locations and specialised projects such as CLIC and Call Centre.
•Put in place IT systems, controls, and protocols for IT use.

4.Leadership of a team, that is developing and improving continuously.

• Lead and manage the Finance Manager, Donor Reporting Manager, IT Manager and Procurement and Resourcing Manager to build their capacity and strengthen competency and professional development. ·
• Conduct regular team performance appraisals, monitoring progress and setting objectives. ·
• Review the operational structure of the finance department to ensure that all roles and responsibilities are relevant to the needs and demands of the country programme.
• Provide coaching, guidance, and support to assist team members reach their full potential for the necessary team member capacity building, team development and succession planning through the performance management process.

5.Responsible for accurate and timely group reporting, while dealing with internal and external
auditors.

• Ensure timely and accurate preparation and submission of the MSSL’s monthly financial management accounts.
• Ensure compliance with the financial components of the MSI Partnership manual and with the group finance manual.
• Coordinate preparation of statutory accounts and annual audit in line with group reporting timetables.
• Ensure full compliance with all donor compliance requirements.
• Prepare donor financial reports in line with donor reporting requirements and standards
• Liaise with internal audit and external auditors.

6.Devise accurate, realistic, and inclusive budgets for MSSL’s programme, for donor funding
bids and for sub-departments

• Prepare annual operational and capital budgets to guide and plan the optimal use of MSSL’s and donors’ resources to achieve the organisation’s objectives and maximise impact.
• Monitor and manage expenditure trends and provide timely advice and analysis of potential over or under spends to the SMT and budget holders, to allow managers to make required adjustments to meet financial goals.
• Monitor programme support costs and ensure MSSL is maximising on cost efficiencies and recoveries.
• Provide annual training and continuous support to the SMT, budget holders and project managers to ensure proper understanding, ownership of and engagement with financial results and programme budgets.
• Provide sound financial advice to the country director, the programme board, and other SMT colleagues as appropriate.

7. Ensure procurement is planned, well managed, in line with MSI procurement standards and is good
value for money.

• Ensure procurement is thoroughly planned and monitored on a regular basis
• Develop and execute improved procurement strategies, policies, and procedures across all channels of purchasing/procurement in MSSL to meet MSIs procurement standards and ensure value for money.
• Manage every aspect of the supply chain and notify senior management team of any possible obstacles to ideal procurement efficiency
• Perform procurement cost analysis and set appropriate benchmarks
• Ensure procurement team are coordinating procurement deliveries with support from stores and the correct procured items are being received into MSSL stores

8.Effective management and oversight of MSI working capital and financial obligations.

• Oversee cash flow management and forecasting to ensure that adequate funds are available for programme needs. Monitor the cash requirements and amounts drawn down against programmatic requirements.
• Manage debtors, creditors, advances from local donors and End of Service funds and their accurate recording and regular monthly reconciliation on the Balance Sheet. Ensure that working capital is managed efficiently and proactively. ·
• Ensure that all statutory requirements are met on time, including payroll taxes, VAT (sales tax), income tax, pensions or other retirement obligations, insurance etc. Ensure that the programme complies with all regulatory requirements of local statutory bodies.
• Ensure contractual obligations are financially sound and appropriate for the organisation.
• Be accountable for the safeguarding of the country programme’s assets.

Qualifications:

• Qualified accountant (ACCA, CIMA or CPA)
• Bachelor of Accountancy or Finance or equivalent
• Master’s degree or equivalent senior-level work experience in financial management

Skills and Experience:

Requirements

• Minimum seven years of post-graduate relevant work experience with at least three years of experience in a significant senior management/director position
• Experience in successfully managing similar-sized (or larger) annual budgets
• Strong leadership and management skills
• Demonstrated experience in successfully managing and motivating teams; track record in achieving financial targets
• Significant finance experience (in a similar position at senior management level) with exposure to both NGOs and private sector institutions
• Experience of financial grant management for at least two of the following: USAID, FCDO and European Commission; experience in developing successful proposal budgets
• Proven experience of increasing cost-effectiveness and compliance and reducing financial risk through improved internal controls
• Excellent knowledge of financial management systems and reporting
• Strategic thinker, excellent analytical skills
• Demonstrated experience in successfully developing and rolling out new policies and procedures
• Advanced Excel skills and hands-on experience with computerised accounting systems; knowledge of SUN systems an advantage
• Able to communicate effectively at all levels; excellent verbal, written and presentation skills

Job Closing Date

14/07/2021

How to Apply

Qualified and interested individuals should click on the button below to apply.

 

 

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